Simple Solution Brighter Futures Class Presented Rosterby Sergio
Simple Solution. Brighter Futures. Class Presented Rosterby : Sergio A. Saenz August 20, 2020 Texas Education Agency 0
OBJECTIVES The participant will be able to: Describe the Class Roster objectives and purpose, Describe the Class Roster data elements and interchanges, and Describe the TSDS reports for Class Roster. Provide 2020 -2021 Updates TEA Meeting Reminders © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 1
COURSE AGENDA 1. Class Roster Collection (Review) Class Roster Overview 2020 -2021 Class Roster Collection Timeline TSDS Interchanges for Class Roster Impact to PEIMS Summer submission TSDS data elements replacing PEIMS data elements Class Roster Data Flow Overview TEAL Roles for Class Roster 2. Class Roster Reports (New)/Updates 2021 SY 3. Resources and Wrap Up 4. Questions © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 2
CLASS ROSTER COLLECTION (REVIEW) © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 3
CLASS ROSTER OVERVIEW The TSDS Class Roster collection will allow TEA to provide the assessment vendor with Fall class roster information in advance of the End of Course (EOC) assessments which occur in December, and Winter class roster information in advance of STAAR and EOC assessments occurring in May and provide TEA data for TIA( Teacher Incentive Allotment). The TSDS Class Roster collection will provide the assessment vendor the information required to link a student’s assessment results to the teacher who provided the associated instruction. The TSDS Class Roster collection will help provide teachers and principals assessment data via the Assessment portal. © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 4
2020 -2021 CLASS ROSTER COLLECTION TIMELINE Class Roster As of: Roster Fall Submission The last Friday in September. Winter Submission* The last Friday in February. Data due by: October 15, 2020 March 25, 2021 Information to be included: Organization LEA and Campus Course section data Teachers teaching a course Teachers teaching a section for grades 1 -12. course section for Students enrolled in a grades EE-12. course section for grades Students enrolled in a 1 -12. course section for grades EE-12. Staff (Teacher of Record & Identification, demographic and class assignment. Substitute teachers) *To accurately identify all districts with teachers eligible for funds under the Teacher Incentive Student the Class Roster Winter Allotment, Submission will include the collection of class roster demographic and. Agency class enrollment. ©Identification, Copyright 2007 -2019 Texas Education information for the grade levels(TEA). of All(PK) early education (EE), prekindergarten and Rights Reserved. 5
TSDS INTERCHANGES FOR CLASS ROSTER Category Complex Type TSDS Interchanges Local. Education. Agency. Exte Education Organizatio n nsion School. Extension Campus Course Section Course. Offering Course Section. Extension Student Interchange. Education. Organization. Extension Interchange. Master. Schedule. Extension Interchange. Student. Parent. Extension Student. Section. Association Student. School. Association. Exte Interchange. Student. Enrollment. Extension Staff Teacher. Section. Association. Ext Interchange. Staff. Association. Extension © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 6
CLASS ROSTER DATA FLOW OVERVIEW Data Interfaces TEAL Security System Campus/LEA/ESC Systems TSDS: Accessible only by campus/LEA/ESC TSDS: Authorized TEA access Non-TSDS TEA systems that need PID checks Unique. ID validations Server-side validations TSDS Portal Hosted by TEA Unique. ID & PID Accessible on ly by campus/LEA/ESC PEIMS Data Mart DTU TEAL Security System TEDS Interchange Files SIS/HR/ Finance/ Other TEA Systems PDM LEA Staging Area Statesponsored SIS e. Scholar validations that do not use PID Web Services PID Web Service Components Diagram Client-side validations Other TEA Systems ODS File/WS Load Validation Load Reports Audit Reports Error Reports Scheduling Workload Web Service Core Collection Data Mart DDM Dashboard Data Mart Dashboard Load Operational Reports TSDS PEIMS App. Promote Loaded Data Validate Submission Search Data Finalize Submission Main_PRD Core Coll. App. Embedded in Portal Promote Loaded Data Validate Submission Finalize Submission Other agency/ state/federal systems student. GPS™ Dashboards Educators View Performance Data Education Data Warehouse Ver 3. 2 | 1 April 2014 © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 9
TEAL ROLES FOR CLASS ROSTER NEW!! Old © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 1
New Privileges
CLASS ROSTER REPORTS (NEW) © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 11
TSDS CLASS ROSTER TSDS Class Roster REPORTS Report # Report Name CLS 1 -100001 CLS 2100 -001 CLS 1 -100002 CLS 2100 -002 CLS 1 -100003 CLS 2100 -003 CLS 1 -100 -004 CLS 2 -100 -004 CLS 1 -100005 CLS 2100 -005 Student Class Roster Student Class Schedule PDM 3 -112 -001 TSDS PEIMS Legacy Report Name Class Roster* PDM 3 -113 -001 Student Class Schedule* Staff Class Assignment PDM 3 -114 -002 Staff Class Assignment** Teacher Class Summary PDM 3 -114 -001 Teacher Class Summary** Staff Roster PDM 3 -111 -005 CLS 1 -100*Remain in TSDS PEIMS SUMR Submission Summary **Removed from TSDS PEIMS SUMR 006 CLS 2100 -006 TSDS PEIMS Legacy Report # PDM 3 -230 -002 © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. Staff Roster** Submission Summary* 12
STUDENT CLASS ROSTER REPORT (TSDS PEIMS LEGACY REPORT #: PDM 3 -112 -001) ‘Total Yrs. Exp. ’ This report lists class and teacher information, including a list of students attending each class. LEAs should verify the data they have submitted for each teacher’s Service IDs. Twin Report: CLS 2 -100 -001(Winter Submission) longer show staff information. (Redinbox) Report PDM 3 -112 -001 will remain PEIMS SUMR submission but the © Copyright 2007 -2019 Texas Education Agency report will no (TEA). All Rights Reserved. 1
STUDENT CLASS SCHEDULE REPORT (TSDS PEIMS LEGACY REPORT #: PDM 3 -113 -001) This report will provide a listing of students with their class assignment schedules and class attributes. LEAs should verify the data they have submitted for each student’s class schedule. © Copyright 2007 -2019 Texas Education Agency Twin Report: CLS 2 -100 -002 (Winter submission) (TEA). All Rights Reserved. 1
STAFF CLASS ASSIGNMENT REPORT (TSDS PEIMS LEGACY REPORT #: PDM 3 -114 -002) This report lists the staff arranged alphabetically along with classroom attributes. Report can be generated on all teachers or only beginning teachers. Twin: CLS 2 -100 -003 (Winter Submission) © Copyright Education Agency Report PDM 3 -114 -002 has 2007 -2019 been. Texas removed from PEIMS SUMR (TEA). All Rights Reserved. 1
TEACHER CLASS SUMMARY REPORT (TSDS PEIMS LEGACY REPORT #: PDM 3 -114 -001) This report summarizes teacher and class information for grades 1 -12 for Fall submission and all grades levels for Winter submission, including student counts. Twin: CLS 2 -100 -004 (Winter Submission) Report PDM 3 -114 -001 has been removed from PEIMS SUMR © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. submission. 1
STAFF ROSTER REPORT (TSDS PEIMS LEGACY REPORT #: PDM 3 -111 -005) This report provides a staff roster listing and summarizes individual staff profiles in alphabetical order by last name. LEAs should verify the data they have submitted for each staff member. Twin: CLS 2 -100 -005 (Winter Submission) © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. Report PDM 3 -111 -005 has been removed from PEIMS SUMR submission. 1
SUBMISSION SUMMARY REPORT (TSDS PEIMS LEGACY REPORT #: PDM 3 -230 -002) This report displays row counts by category and subcategory. Twin Report: CLS 2 -100 -006 (Winter Submission) Report PDM 3 -230 -002 will remain in PEIMS SUMR submission but the report will © Copyright 2007 -2019 Texas Education Agency no longer show staff information. (Red (TEA). All Rights Reserved. 1
CLASS ROSTER PROCESS © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 1
CLASS ROSTER (PROCESS) Obtain files from you SIS Run Files Thru CVT Interchange Upload in EDM Batch Stop-Go to Core Collections Class Roster © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. In Core Collection: 1. Promote 2. Validate 3. Fatal Free 4. Reports 5. Complet e Promote on: Class Roster 2019 -2020 Winter 2
Interchange. Master. Schedule. Extension Run local District/Campus Master Schedule and verify all sections. Verify all PEIMS elements with your Campus Administrators. Look for invalid Service IDs Interchange. Staff. Association. Extension Make sure your 087 and 047 are Active in HR. Have HR check for teachers with no “Days Worked” or “Percent Day Employed” Make sure all changes in Primary teacher are recorded Make sure all support and assistant teachers are included in the Master Schedule © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 2 1
CLASS ROSTER: 2020 -2021 changes POPULATION-SERVED (E 1362) has been updated to be a mandatory data element in the Section. Extension Complex Type. ASSIGNMENT-BEGIN-DATE (E 1065) has been updated to be a mandatory data element in the Teacher. Section. Association. Extension Complex Type. 22
CLASS ROSTER: 2020 -2021 changes The promotion logic for Class Roster will be updated for the 2020 -2021 school year. All classroom positions will be promoted to include: Teacher of Record Assistant Teacher Support Teacher Substitute Teacher PK Classroom Aide The Teacher Assignment will be promoted if the end date is greater than or equal to the snapshot date. The Student Section will be promoted if the end date is greater than or equal to the snapshot date. 23
CLASS ROSTER: TIMELINE • Fall Submission Due: October 15, 2020 • Winter Submission Due: March 25, 2021 Class Roster Collection TSDS ready to load data to e. DM August 3, 2020 Class Roster Fall ready for users to promote data September 14, 2020 Class Roster Fall ready for users to complete data September 25, 2020 Class Roster Fall snapshot date – Last Friday in September 25, 2020 Class Roster Fall Submission due date for LEAs October 15, 2020 Class Roster Fall data available to customers October 29, 2020 Class Roster Winter ready for users to promote data January 25, 2021 Class Roster Winter ready for users to complete February 26, 2021 Class Roster Winter snapshot date – Last Friday in February 26, 2021 Class Roster Winter Submission due date for LEAs March 25, 2021 Class Roster Winter data available to customers April 8, 2021 © Copyright 2017 -2020 Texas Education Agency (TEA). All Rights Reserved. 24
CLASS ROSTER: FREQUENTLY ASKED QUESTIONS What service ID should be used for EE students’ classes? LEAs should only be reporting EE students for the Class Roster Winter submission. TEA has provided guidance to use a local service ID or the PK generic service ID. TEA is working on adding an EE service ID for the 2020 -2021 school year. © Copyright 2017 -2020 Texas Education Agency (TEA). All Rights Reserved. 25
RESOURCES AND WRAP UP © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 2
CLASS ROSTER ADDITIONAL RESOURCES TAA Letter – June 2019 TSDSKB-587 - Class Roster: General FAQs for Class Roster Collection Delete Utility Reload Guide for TSDS Deletes Texas Education Data Standards (TEDS) TWEDS+ Knowledge Base Article: TSDSKB-587 General FAQs for Class Roster Collection © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 2
WRAP UP Today we talked about: The purpose of the Class Roster collection, Data elements and interchange files for Class Roster, The process for loading Class Roster data in the ODS, and TSDS reports for Class Roster. Updates for 2020 -2021 SY. © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 2
QUESTION S? © Copyright 2007 -2019 Texas Education Agency (TEA). All Rights Reserved. 2
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