Simple Solution Brighter Futures 2018 2019 COUNSELORS DATA
Simple Solution. Brighter Futures. 2018 -2019 COUNSELORS DATA REPORTING (SB 490) July/August 2018 Presented by: Melissa Lemons
2 SB 490 Counselors- Background SB 490, which was passed during the 85 th Legislative session (2017), amends TEC 42. 006 (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus.
3 SB 490 TSDS PEIMS Data Changes The reporting of E 1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the 2018 -2019 school year on the Staff. Responsibilities. Extension complex type to accomplish the requirement of SB 490. Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E 1057).
4 SB 490 Monthly-Minute Examples Scenario #1: Full-Time Staff Person – Counselor (100%) ROLE-ID MONTHLY-MINUTES 008 -Counselors 9600 Scenario #2: Half-Time Staff Person – Counselor (50%) ROLE-ID MONTHLY-MINUTES 008 -Counselors 4800 Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%) ROLE-ID MONTHLY-MINUTES 087 -Teacher 6300 008 -Counselor 2400
5 SB 490 Monthly-Minute Examples Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 3150 008 – Counselor 1200 Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%) ROLE-ID MONTHLY-MINUTES 008 – Counselors 2400 020 – Principal Not reported Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 4200 008 – Counselor 3840 003 – Assistant Principal Not reported
6 SB 490 Business Validation Rule Changes (Revisions) Business Validation Rule: 30090 -0008 � Rule Text: If ROLE-ID is NOT "002", "007", “ 008”, "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-INCLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES. � Business Meaning: For a staff responsibility where TXStaff. Role is NOT instructional and NOT Counselor, the following must be blank/not reported: Unique. Section. Code, TX-Number. Students. In. Class, TXClass. Type. Code, and TX-Monthly. Minutes. � Reason for revision: Rule adds ROLE-ID 008 (counselors) to allow MONTHLY-MINUTES (E 1057) to be reported for counselors.
7 SB 490 Business Validation Rule Changes (Revisions) Business Validation Rule: 30090 -0079 � Rule Text: For a particular TX-UNIQUE-STAFF-ID, if any MONTHLY-MINUTES are not blank, then the sum of the MONTHLY-MINUTES on all responsibilities should be at least 60. � Business Meaning: All of the responsibilities for a staff person should have total TX-Monthly. Minutes of at least 60 minutes. � Reason for revision: Removed “instructional” from the business meaning in order to include counselors (Role ID 008) to report MONTHLY-MINUTES (E 1057).
8 SB 490 Business Validation Rule Changes (Additions) Business Validation Rule: 30090 -0103 � Rule Text: If ROLE-ID is "008", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-INCLASS, and CLASS-TYPE-CODE. � Business Meaning: For a staff responsibility where TXStaff. Role is "Counselor" (008), the following must be blank/not reported: Unique. Section. Code, TXNumber. Students. In. Class, and TX-Class. Type. Code. � Fatal in Submission 1 � Applies to ESCs, Districts, Campuses, and Charters
9 SB 490 Business Validation Rule Changes (Additions) Business Validation Rule: 30090 -0104 � Rule Text: If ROLE-ID is "008", then MONTHLYMINUTES must not be blank. � Business Meaning: For a staff responsibility where TXStaff. Role is "Counselor" (008), TX-Monthly. Minutes must be provided. � Fatal in Submission 1 � Applies to ESCs, Districts, Campuses, and Charters
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