SHTM Grants Workflow STEP 1 Notify Chair via

SHTM Grants Workflow STEP 1 Notify Chair via the email template of an intent to submit a proposal or to be on a proposal as a team member. Following Chair approval notify Dean’s Office using the Notice of Intent to Submit E-Form (link) Timeline At least 1 month before deadline STEP 2 Develop the proposal and/or your role on the project by engaging with the Chair and the Dean’s Office (Budget, Biosketch, Facilities, and other proposal documents, start my. Research). STEP 3 Upload all administrative components of the application and a draft of the technical section to my. Research. Route to Chair, Dean, Office of Sponsored Programs (OSP) and others as needed for approvals 3 weeks before deadline - ongoing 2 weeks before deadline STEP 4 OSP conducts administrative review of fully routed proposal and contacts PI with any requested changes. Changes may need to get full approvals again—ensure you have enough time 5 business days before deadline STEP 5 Upload final version of technical proposal. OSP Delegate conducts final review and submits proposal to sponsor. 2 business days before deadline Five-Day Deadline for Proposal Submission All proposals submitted through the Office of Sponsored Programs (OSP) must be completed and provided to OSP following a "5/2 day" proposal submission policy: i. The complete Administrative Proposal* is required in its final version with placeholders for the final Technical Proposal** by 9 AM five (5) business days before the day of the sponsor deadline; and ii. The proposal in its final form for submission to the sponsor, accompanied by the required unit/school/college approvals must be received by OSP by 9 AM two (2) business days before the day of the sponsor deadline. **The Technical Proposal generally includes the goals and aims of the research and other technical information in narrative form. Specific requirements may vary with each sponsor. Unless the deadline is specifically defined as earlier than 5 PM by the sponsor, the submission deadline is 5 PM Eastern Time (ET) on the sponsor’s specified deadline date (even if the sponsor allows submissions beyond 5 PM ET). This policy applies to ALL activity that is submitted to OSP for review and submission to sponsors (proposals, progress reports, letters of intent, subawards, etc. ) This policy is effective March 4, 2019. Thank you for your cooperation

Administrative Proposal Checklist 1. • Cover Page 2. • Budget 4. • Budget Justification • Facilities and Resources 5. • Biosketches for Key Personnel 6. • Current and Pending Support (if applicable) 3. 7. 8. • Subrecipient Documentation • Other documents as required by sponsor The Administrative Proposal generally includes the application cover page, budget justification, institutional resources section, bio-sketches of all key personnel, current and pending support, subrecipient documentation, and any other business or administrative materials required by the sponsor. The administrative portion of the proposal encompasses all content excluding the technical portion. Specific requirements may vary with each sponsor.

Sub award Requirements (collaborations) 1. 2. 3. 4. 5. 6. 7. • Subrecipient Commitment Form • Letter of Intent to Establish Consortium Agreement • Budget Narrative (Justification) • Biosketch (CV) Formatted for Senior Key Personnel • Indirect Cost & Fringe Benefits Rate Agreements • Scope of Work Template