SHOWCASING STUDENT FACULTY AND STAFF PUBLICATIONS The Macalester

SHOWCASING STUDENT, FACULTY AND STAFF PUBLICATIONS The Macalester College Institutional Repository Janet Sietmann Macalester College Library Technology Conference 3/17/2010

Overview � � � � � Particulars Planning Populating and Promoting Policies Preserving to Publishing Other Repository Services Value State of the Repository The Future Resources, Information, Questions 3/17/2010

Macalester College � � Residential, liberal arts college 1960 full and part-time students � 48 out of 50 states, plus DC and Puerto Rico represented in current student body � 11% international from 68 countries � � 164 fulltime faculty 23 Library and Media Services staff 3/17/2010

What does an IR mean in a small college environment? � � Showcase for student research and publications Visibility for faculty and staff scholarship Preservation and promotion of campus publications Opportunities to educate community about scholarly communication issues � Copyright and author rights � Intellectual property � Advocacy to increase awareness � New opportunities for libraries � New 3/17/2010 relationships forms of publishing for Open Access

Why the Library? � � Why not the library? Apply and leverage traditional skills � Selecting � Cataloging (metadata) � Managing content � Apply knowledge of scholarly communication � Open access � Transformation of print to digital � Copyright and author’s rights � � Fills a void Libraries always add value to the community 3/17/2010

Planning � 2005 Digital Assets Management Group formed � Collaboration with ITS � Project teams (planful mode) Standards Metadata Outreach � Original proposal drafted in March 2005 to start with student Honors projects 3/17/2010

Planning continued � Digital Commons platform selected and implemented in May 2005 � Selection factors Outsourced solution Self-deposit features Included electronic journal publishing features �Submitting �Reviewing �Editing � � Pilot project to make Honors Projects accessible Master Plan written in 2006 3/17/2010

And planning continues… � � � Purchased CONTENTdm Summer ‘ 07 Reformed DAM Fall 2009 The Master Plan is being revised to include other digital assets � Images � Sound � Video 3/17/2010

Macalester’s Digital Assets (IR) � � Digital. Commons@Macalester Shared instance of Content. DM with CLIC � Macalester Archives images � Oral History project � Art images � Macalester Views � Newspapers through Arca. Search 3/17/2010

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Populating � How? By Collaboration and Promoting! � Collaboration and forming relationships ITS/AIAs Academic departments staff Students Other offices on campus Provost � Our faculty as supporters and promoters Early adopters Library representatives semi-annual meeting Library Liaisons 3/17/2010

Talkin’ it up � 5 minute elevator speech � Introduce the topic � Ask if they know about Open Access publishing � Ask if they’ve heard of Digital Commons � Ask if they’ve thought about their own rights as authors � Talk about tenure review � Talk about how collections will be shaped in the future � Everyone, at every available opportunity 3/17/2010

Our Faculty as Promoters � “This is an important way of sharing your insights with the broader scholarly community (and it is another way of giving back – and moving away from a model of extractive research) I really hope you will share your honors theses in this format – in addition to the traditional paper copy. ” Professor Bill Moseley, Geography Department � “Just a quick note of appreciation: the Digital Commons is an outstanding aid to my teaching. Not only is this form of publication something to which students can and do aspire, but I also assign past student papers as standard readings on my syllabus, all of which is made easy with the Digital Commons. “ Professor Paul Dosh, Political Science and Latin American Studies 3/17/2010

Policies � Content � Submitting Original Created or sponsored by member of the community Owned copyright � Withdrawing Permanent archive Withdraw only for inaccuracy, plagiarism or copyright infringement � New journals � Open access compliant � Ongoing � Editorial board � Encouraged use of DC publishing 3/17/2010 platform

From populating and preserving to publishing � � � Honors Projects loaded digitally Staff articles and Power. Point presentations OA funding for Faculty articles College publications Student peer-reviewed journals � Macalester Journal of Philosophy – print based � Macalester Islam Journal – born digital � SMAC – born digital 3/17/2010

Current Journals � � � Bildhaan: An International Journal of Somali Studies (IGC) Cities in the Twenty-first Century (Geography Department) Himalaya, the Journal of the Association for Nepal and Himalayan Studies (published elsewhere, current editor is here) LMW News (De. Witt Wallace Library) Macalester Abroad: Research and Writing from Study Away (IGC) Macalester Civic Forum (IGC) Macalester International (IGC) Macalester Islam Journal (Religious Studies Department) Macalester Journal of Philosophy (Philosophy Department) Macalester Reviews in Biogeography (Biology Department) Macalester Today (Communications and Public Relations) Studies in Mediterranean Antiquity and Classics (Classics Department) 3/17/2010

Journal features � Full publishing features � Electronic submission � Electronic assignment of editors and reviewers � Version management � Automatic communication � Access controls � Metadata can be discovered � Full text of file is hidden � Moving wall � Batch upload 3/17/2010

Conferences and Workshops � � Library Technology Conference 2009 Library Technology Conference 2010 and beyond! � Primary conference website � Accepted proposals � Accepted registrations � Track equipment needs � Display session schedule � Show sponsors � Hotel information � Current conference page 3/17/2010

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Selected Works is an optional service that is part of the larger Digital Commons suite of services � It allows faculty to create, manage and share their scholarly output in an individualized publications/research page � It is integrated with Digital. Commons � � Searching Collection Display Marketing 3/17/2010

Selected Works Author Gallery 3/17/2010

American Studies Department Selected Works Gallery 3/17/2010

Selected Works of Chad Topaz 3/17/2010

What we value � � Fills our needs Service Communication Customizability Educational webinars share what other sites do, and what new features are in the next release � Frequent releases, responsive to customers � � � Hosted elsewhere Easy No additional staff needed Crawled and indexed by major search engines, e. g. Google and Google Scholar Suggests full citations Subscription control Enables the library to take the lead in scholarly communication and publishing Lovely container through which we can offer our services 3/17/2010

What is the value for students? � Teaches � Publishing skills Reviewing Editing � Managerial skills and leadership Delegation of duties Follow-up � Intellectual � � property rights Provides exposure for their scholarly work Connects them to future colleagues 3/17/2010

What is the value for faculty? � � � � Showcases their work Makes their work widely accessible Gives them usage statistics Provides enhanced search ability – more visible Results in rapid dissemination Provides a place to create, archive, manage and share scholarly work in an elegantly designed web page Makes journal editing for peer reviewed journals easy 3/17/2010

Where we are today � Digital. Commons � � � � 1968 papers to date 144, 562 Full-text downloads since April 2005 58, 592 Downloads in the past year 8 honors projects in 2005 to 230 in 2009 20 Regional and National award winning papers from 4 departments Fall and Spring instruction sessions 12 Journals 2 are born digital 1 is student peer reviewed, using all publishing features And 3 new ones in the works � Selected Works � � � 126 individual faculty pages 1 staff page Campus Scholarly Communication Committee 3/17/2010

Where we are, part 2 � Relationships � Institute for Global Citizenship � Sustainability Office � Content. DM � 3923 Art images, used in teaching � 124 Archives images available beginning March ‘ 08 � Macalester Views Fall ’ 08 – 59 photos � 21, 868 College Relations images Fall ‘ 08 -current � 13 Oral Histories 3/17/2010

Digital Commons Statistics Full Text Downloads 60000 50000 40000 30000 20000 10000 0 1 3/17/2010 2 3 4 5

What’s Next? � Directions � Multiple platforms – what goes where � Adding video to Digital. Commons � More types of unimagined of content � Back loading of journals ? � � (Digital) submission requirement for Honors Projects Mandated open access publishing for faculty Annual report Staff changes 3/17/2010

Resources � � Paul Royster. ”Publishing Original Content in an Institutional Repository” Serials Review 34: 1 (2008) Donovan, James M. and Watson, Carol A. , “White Paper: Behind a Law School’s Decision to Implement an Institutional Repository (2008) http: //digitalcommons. law. uga. edu/law_lib_artchop/15 � Charles Bailey. “Institutional Repository Bibliography” http: //digital-scholarship. org/irb. html � � Bankier, Jean Gabriel. “The Institutional Repository Rediscovered: What Can a University Do for Open Access Publishing? ” Serials Review 2007 or 2008 SPARC - Scholarly Publishing and Academic Resources Coalition � “Campus based publishing partnerships: a guide to critical issues” by Raym Crow � http: //www. arl. org/sparc/partnering/ 3/17/2010

Information � Digital. Commons@Macalester. edu � Master Plan found under Library � This presentation found under Library Technology Conference 2010 � Other Digital Assets accessed from our library home page under Digital Initiatives � Janet Sietmann � sietmann@macalester. edu � 651 -696 -6545 � Reserves 3/17/2010 desk, 1 st floor De. Witt Wallace Library

Questions? Comments? Suggestions? 3/17/2010

Thank You! 3/17/2010