ShortTerm Investments Receivables Pr Zoubida SAMLAL Learning Objective

Short-Term Investments & Receivables Pr. Zoubida SAMLAL

Learning Objective 1 Account for short-term investments

Account for short-term investments

Accounting for Short-Term Investments • • Also called marketable securities Held for one year or less Most liquid asset other than cash Placed into three categories: Trading Investments Availablefor-Sale Held-to. Maturity

Trading Investments • Held for short time and then sold – Gain or loss recorded Selling price > cost = Gain Selling price < cost = Loss • Dividend revenue may also be received • At year-end, trading investments are adjusted to equal their market value – Results in an unrealized gain or loss

Unrealized Gains & Losses • Difference between market price and cost of investment at year-end • Unrealized – investment has not been sold Market price > cost = Unrealized gain Market price < cost = Unrealized loss

Realized vs. Unrealized Realized Unrealized • Investment sold to third • Company still owns party investment • Gain or loss = difference between selling price between market value and cost • Word “realized” usually • Word “unrealized” is dropped from title kept in account title

Entries to Adjust to Market JOURNAL Date Accounts Debit Short-term investments $$$ Unrealized gain on investments Credit $$$ Adjusted investment to market value (when greater than cost) Unrealized loss on investments Short-term investments $$$ Adjusted investment to market value (when less than cost)

Reporting on Financial Statements Balance Sheet • Trading Investment – Reported at current market value – Listed directly under “cash” in the current asset section Income Statement • Gains and losses – From sales of investments • Investment revenue – From dividends or interest earned • Unrealized gain or loss – From entry to adjust to market value

Exercise 1 Part of your job responsibilities as a finance manager is to invest in short term trading investments. 1. On 1 dec. You bought 1000 shares of XYZ company at USD 10 2. On 15 dec. You received a cash dividend of USD 1 per share 3. On 31 dec the price of XYZ share dropped to USD 8 per share 4. On 31 dec you decided to sell off all your investment at USD 8 per share a) Please post the account entries of each transaction b) How transaction 3 is different from transaction 4

Solution 1 JOURNAL Date Accounts Dec 1 Trading investment Debit Credit $10, 000 Cash $10, 000 a. Short term trading investment XYZ at USD 10 Dec 15 Cash Dividend revenue b. Dividend distribution received in cash USD 1 per share $1000

Solution 1 ( con´t) JOURNAL Date Accounts Debit Dec 31 Unrealized loss Credit $2, 000 Trading investment $2, 000 c. Adjusting our short term investment to the market value of USD 8 per share Dec 31 Cash Loss from selling the investment Trade Investment ( initial purchase price) d. Investment sold at loss of USD 2 per share $8000 $2000 $10000

Solution 1 ( con´t) How transaction 3 is different from transaction 4 -> Our transaction n° 3 is a readjustment to our investment or what we call mark to market our investment. --> Unrealized loss because the investment is not yet sold. -> Our transaction n° 4 is a sell off to our investment or selling at loss of 2 USD (selling price–purchasing price or USD 8 – USD 10). --> here we have a realized loss that we posted into our revenues account.

When Unrealized loss JOURNAL Date 12 -31 Accounts Unrealized loss Trading Investments Debit What would be the amount of the Credit unrealized loss? ________ Compute the difference between the cost and market value.

When realized loss JOURNAL Date Accounts Cash Debit Credit Your selling price? 1 -11 Gain on sale of investments Trading Investments Your loss= Sell- buy Initial purchase

When Unrealized Gain JOURNAL Date Accounts Trading Investments Debit Credit Compute the difference between the cost and market value. _______ Unrealized gain What would be the amount of the unrealized gain? ____

When realized Gain JOURNAL Date Accounts Cash Gain on sale of investments Trading Investments Debit Credit Your selling price? Your gain = Sell- buy Initial purchase

Learning Objective 2 Apply internal controls to receivables

Receivables • Monetary claims against others • Third most liquid asset • Accounts Receivable – Amounts owed by customers for selling goods or services • Notes Receivable – Lending money to outsiders – More formal than accounts receivable

Internal Control over Cash Collections on Account • Separate cash-handling from cash-accounting duties • Cash-handling – One person receives customer checks and makes deposits • Cash-accounting – Another person makes entries to customer accounts

Accounting for Uncollectible Receivables • Extending credit to customers bears some risk • Risk: Some customers do not pay the amount owed • Cost: Uncollectible accounts

Application exercise Case Perinity Inc. is a company that sells 50% of its product cash while. 80% of its credit sales are paid on time a. b. What is the total amount of account receivable if the sales revenues are USD 1 million? How much uncollectible does it have?

Learning Objective 3 Use the allowance method for uncollectible receivables

Allowance Method • Amount of uncollectible accounts is estimated • An expense is recorded as part of the adjusting process • A contra-asset is recorded that reduces accounts receivable on the balance sheet A contra-asset is always paired with an asset and reduces its balance

Entry to Record Uncollectible accounts JOURNAL Accounts Uncollectible accounts expense Allowance for uncollectible accounts Debit Credit Goes on the Income Statement Goes on the Balance Sheet netted with a A. receivable

Balance Sheet Current assets: Accounts receivable $$, $$$ Less: Allowance for Uncollectible Accounts ( $, $$$) Accounts receivable, net $$, $$$ OR Accounts receivable, net $$, $$$

Methods to Estimate Uncollectibles Percent-of-sales • Expense is estimated based on credit sales • Income Statement approach Aging-of-receivables • Accounts receivable analyzed based on how long outstanding • Balance Sheet approach

APPLICATION EXERCISE During the monthly closing of it’s A/R accounts, Perinity Inc posted its uncollected received classified by their age. The company has a beginning allowance balance of USD $7, 400. Is it sufficient or should it adjust its allowance? Age of Accounts 1 - 30 Days 31 - 60 Days 61 - 90 Days Over 90 Days sales $ $ %uncollectible 0. 5% 110, 000 1% 60, 000 60% 50, 000 40% 15, 000

Solution Age of Accounts Age 1 - 30 Days 31 - 60 Days 61 - 90 Days Over 90 Days sales $ $ % Uncllected uncollected 110, 000 0. 5% $ 550 60, 000 1% $ 600 50, 000 60% $ 30, 000 15, 000 40% $ 6, 000 $37, 150= Total Uncollected receivable

Solution Aging Schedule Balance in Allowance Adjustment needed $37, 150 $7, 400 Adjustment needed = Aging schedule Balance JOURNAL Date Accounts Debit 12 -31 Uncollectible accounts expense _______ Allowance for uncollectible accounts Credit ______

Solution Allowance for Uncollectible Accounts $7, 400 Adjusting entry Balance before adjustment $29, 750 $37, 150 Balance per aging schedule

Uncollectible Accounts Methods Percent-of-Sales Adjust Allowance for Uncollectible Accounts BY The Amount of UNCOLLECTIBLE ACCOUNT EXPENSE Aging-of-Receivables Adjust Allowance for Uncollectible Accounts TO The Amount of UNCOLLECTIBLE ACCOUNTS RECEIVABLE

Writing Off a Specific Account • The allowance is used to absorb specific accounts that are determined to uncollectible • When it’s determined a customer cannot pay, the following entry is made: JOURNAL Date Accounts Allowance for uncollectible accounts Accounts receivable Debit Credit $$$$

Learning Objective 4 Account for notes receivable

Notes Receivable Terms • • Creditor Debtor Interest Maturity Date Maturity Value Principal Term Party to whom money is owed; lender Party that owes money; borrower Cost of borrowing money; percent Date debtor must pay the note Sum of principal and interest on note Amount borrowed by debtor Length of time money is borrowed

Accounting for Notes Receivable • To record the receipt of a note receivable, the following entry is made: JOURNAL Date Accounts Notes Receivable Cash Debit Credit $$, $$$

Accounting for Notes Receivable • Interest needs to be accrued on any note receivable outstanding at year end: JOURNAL Date Accounts Interest receivable Interest revenue Interest is computed by the formula: Principal x rate x time Debit Credit $$, $$$ Time = date note is signed to end-of-year

ACCOUNTING FOR NOTES RECEIVABLE When payment is received on note, the following entry is made JOURNAL Date Accounts Debit Credit For maturity value Cash Notes Receivable Interest revenue For principal Zeroes out adjustment For remaining interest earned

Credit and Bank Card Sales • Credit Cards – American Express and Discover • Bank Cards – VISA and Master. Card • Both charge the retailer a fee

Learning Objective 5 Use two new ratios to evaluate a business

Days’ Sales in Receivables • How long it takes a company to collect its average amount of receivable • Compute one day’s sales Net Sales 365 Days • Days’ sales in receivables Average receivables One Day’s Sales

Acid-Test Ratio • Also called quick ratio which measures how much your short term assets represents in terms of short term liabilities • A more stringent measure of a company’s ability to pay its current liabilities Cash + Short-term investments + net receivables Total current liabilities

Which is better having a high acid ratio or low acid ratio?