Shelflisting Part One Basic Introduction 906 1 LCC

Shelflisting: Part One Basic Introduction 9/06 1

LCC Call Numbers Call number= Class Number + Book Number + Date Class number: from the LC classification schedules (accessed via Class. Web); corresponds to the primary subject of the book Book Number: used to subarrange books with the same class number 2

LC Class Numbers Begin with one to three capital letters. (Only D and K classes use 3 letters) Then, whole numbers in ascending order TH 4536 Paper and pulp mills TH 4537 Rolling mills Decimal extensions (to insert new topics between whole numbers) TH 4536. 5 Printing plants 3

Cutter Numbers In the schedules, some class numbers are further subarranged with Cutter numbers representing topics, places, or persons Definition: “a method of representing words or names by using a decimal point followed first by a letter of the alphabet, then by one or more Arabic numerals. A Cutter number is read and sorted as a decimal number. ” 4

Pre-assigned Cutters HN 79. C 8 Social conditions in Connecticut HV 5824. L 38 Drug use by lawyers NC 783. 8. H 65 Drawing of horses TR 781. B 35 Photography of bald persons 5

Call Number Tagging Bibliographic record, call number assigned by LC: 050 00 ‡a ‡b Bibliographic record, call number not assigned by LC, but using LC classification: 050 _4 ‡a ‡b MFHD 852 0 x ‡b <location> ‡h ‡i 6

Call Number Formatting A period is used before the first Cutter; a period is never used before the second Cutter (if there) The (second) subfield delimiter is entered before the LAST Cutter number If there is no Cutter number, the subfield delimiter is entered before the date 7

Tagging/Formatting Examples 050 00 ‡a GV 1101 ‡b. K 66 2000 852 00 ‡b sml ‡h GV 1101 ‡i. K 66 X 2000 (LC) 050 _4 ‡a HC 28. 5. G 7 ‡b C 65 1987 852 00 ‡b lsf ‡h HC 28. 5. G 7 ‡i C 65 1987 (LC) 050 00 ‡a BP 109 ‡b 2004 852 00 ‡b ccl ‡h BP 109 ‡i 2004 (LC) 8

Definition: Shelflist “A file of bibliographic records arranged in the same order as the corresponding materials on the shelves. ”—Subject Cataloging Manual: Shelflisting 9

Definition: Shelflisting “The activity of arranging materials within an existing collection, normally by author; “The activity of determining the book or author number and necessary additions to the call number for a unique number. ” —Subject Cataloging Manual: Shelflisting 10

Arranging: Using Collocation, Differentiation, and Filing Order For a classification scheme such as LCC, shelflisting is used to subarrange resources with the same class number by means of: § § § Collocation. Bringing like resources together Differentiation. Distinguishing different resources from each other. Filing Order. Various devices—”necessary additions”--used to further subarrange files of collocated resources. 11

Cutter Numbers Cutter numbers are the primary device used to collocate & differentiate records within the shelflist. In practice, shelflisting applies to Cutter numbers that have NOT been preassigned, usually Book Numbers, but also biography & geographic Cutters 12

Book Numbers Book numbers are a subset of Cutter numbers; their most common function is to differentiate works and provide the basis for the order of filing Book numbers generally map to the main entry of the bibliographic record but there are many exceptions 13

Example: BL 65. D 7 F 85 Resource: 050 00 ‡a BL 65. D 7 ‡b F 85 2000 1_ ‡a Fuller, Robert C. , ‡d 1952 - 245 10 ‡a Stairways to heaven : ‡b drugs in American religious history … F 85: Book number corresponds to the main entry, Fuller 14

Differentiate Book numbers can be used to differentiate works 050 00 ‡a BL 65. D 7 ‡b F 85 2000 1_ ‡a Fuller, Robert C. , ‡d 1952 - 245 10 ‡a Stairways to heaven : ‡b drugs in American religious history / ‡c Robert C. Fuller. 050 00 ‡a BL 65. D 7 ‡b L 4 1968 100 1_ ‡a Leary, Timothy Francis, ‡d 1920 - 245 10 ‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green. 15

Collocate Book numbers differentiate works, but they also collocate by bringing editions together: 050 00 ‡a BL 65. D 7 ‡b L 4 1968 100 1_ ‡a Leary, Timothy Francis, ‡d 1920 - 245 10 ‡a High priest / ‡c by Timothy Leary ; original art by Allen Atwell and Michael Green. 050 00 ‡a BL 65. D 7 ‡b L 4 1995 100 1_ ‡a Leary, Timothy Francis, ‡d 1920 - 245 10 ‡a High priest / ‡c Timothy Leary ; original art by Allen Atwell and Michael Green ; new edition art by Howard Hallis. 16

Cutter Number Construction Cutter numbers are alpha-numeric The number begins with a capital letter of the alphabet usually corresponding to the first letter of the name or title it represents The rest of the number consists of Arabic numerals representing the remainder of the name or title A table is used as a guide for mapping the Arabic numerals to the remaining letters of the name or title 17

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Example: Dublin (First Letter is a Consonant) To construct a number for the name Dublin: ü ü ü D corresponds to the first letter of the name; D is a consonant 2 nd letter is u. The table row for consonants assigns the number 8 to u, so: D 8 The number should be expanded to account for the 3 rd letter, b. The table row for expansion numbers assigns the number 3 to the range a-d, so: D 83 050 00 ‡a F 457. G 77 ‡b D 83 1991 100 1_ ‡a Dublin, Doris. 19

Example: First Letter is a Vowel To construct a number based on the title word Other: ü O corresponds to the first letter of the title; O is a vowel ü 2 nd letter is t. The table row for vowels assigns the number 8 to t, so: O 8 ü The number should be expanded to account for the 3 rd letter, h. The table row for expansion numbers assigns the number 4 to the range e-h, so: O 84 050 00 ‡a PR 1110. W 6 ‡b O 84 2000 245 05 ‡a The "other" eighteenth century … 20

Example: first letter is S To construct a number based on the name Schäfer: ü ü ü S corresponds to the first letter of the name The table row for S assigns the number 3 to the combination ch, so: S 3 The number should be expanded to account for the 4 th letter, a (the diaresis or umlaut is ignored). The table row for expansion numbers assigns the number 3 to the range a-d, so: S 33 050 00 ‡a TD 442. 5 ‡b. S 33 2001 100 1_ ‡a Schäfer, Andrea Iris. 21

Example: First Letters QU Title main entry: 245 04 ‡a The question of reception : ‡b martial arts fiction in English translation. . . To construct a number based on the title word Question: ü ü ü 050 00 ‡a PL 2419. M 37 ‡b Q 47 1997 QU corresponds to the first 2 letters of the title (the initial article is skipped); use table row for QU 3 rd letter is e. The table row for initial letters QU assigns the number 4 to e, so: Q 4 The number should be expanded to account for the 4 th letter, s. The table row for expansion numbers assigns the number 7 to the range p-s, so: Q 47 22

Example: Numbers & Dates in Titles If numerals require Cuttering, use the range A 12 -A 19; if numerals are written out, Cutter like any other word 050 00 ‡a TC 145 ‡b. A 1425 2003 245 00 ‡a 25 years of Advances in water resources. . . 050 00 ‡a BM 723 ‡b. F 48 1996 245 04 ‡a The fifty-eighth century : ‡b a Jewish renewal sourcebook … 23

EXERCISE 1 Using the LC Cutter Table 24

How Many Cutters? In standard shelflisting practice, catalogers assign one, two, or, more rarely, no Cutter number at all, depending on the instructions in the schedules Assigning 3 or more Cutters is nonstandard; no more than 2 alphanumeric numbers are used to subarrange the class number 25

Class Numbers without Cutters (Examples) Censuses are often subarranged by census date only; differentiation is by work letter: HA 201 1990 e Some collections of treaties are subarranged by the date of publication of the monograph: KZ 236 2000 Collected works of literary authors: PQ 2489 2002 <collected works of Emile Zola> 26

Class Numbers with One Cutter Number When there is one Cutter, it functions as the book number and maps to the main entry: 050 100 245 00 1_ 10 ‡a Z 668 ‡b. R 365 2000 ‡a Rehman, Sajjad ur, ‡d 1951‡a Preparing the information professional : ‡b an agenda for the future / ‡c Sajjad ur Rehman. 27

Class Numbers with 2 Cutter Numbers Usually when two Cutter numbers are used, the first number subarranges the class number, and the 2 nd number is the book number: 050 100 00 1_ ‡a DC 611. B 848 ‡b H 84 1997 ‡a Hunt, Lindsay. 245 10 ‡a Essential Brittany / ‡c by Lindsay Hunt. 28

Subarrangment of the Class Number Using Double Cutters For some class numbers, two Cutters are used to subarrange the class number The second Cutter number does not map immediately to the main entry or it does not map at all 29

Example: Double Cutter for Geographic Area For geographic area subarrangement, a digit is often added at the end of the first Cutter to indicate that the 2 nd Cutter number is being used for further subarrangement An additional digit(s) is added to the 2 nd Cutter to further subarrange by main entry 30

Geographic Cutter Table For the base number for the country, use the table in SCM Shelflisting G 300 See also: http: //staff. library. mun. ca/staff/toolbox/tables/regcoun. htm 31

Example NA 4415 Capitol & Parliament Buildings. By Country A-Z 050 00 ‡a NA 4415. I 732 ‡b D 835 2000 1_ ‡a Griffin, David J. 245 10 ‡a Leinster House, 1744 -2000 … 610 20 ‡a Leinster House (Dublin, Ireland) ‡x History. . I 732 The Cutter number for Ireland (I 73) with an additional digit (2) to indicate further subdivision by locality within Ireland. D 835 The 2 nd Cutter D 83 for Dublin, with an additional digit (5) to further subarrange by main entry (Griffin) 32

Books about Books: 1 st Cutter Criticism/commentary on the first Cutter number. Assign the same call number to the criticism/commentary that was assigned to the original text in the original language, and, If the call number for the original text has a single cutter, add the digit 3 to the Cutter, and then add a second Cutter for the main entry. 33

Example: Original text: 050 00 ‡a B 2948 ‡b. D 46 100 1_ ‡a Derrida, Jacques. 245 10 ‡a Glas / ‡c Jacques Derrida. Criticism/Commentary: 050 00 ‡a B 2948. D 463 ‡b H 44 1998 245 00 ‡a Hegel after Derrida / ‡c edited by Stuart Barnett. 600 10 ‡a Derrida, Jacques. ‡t Glas. 34

Books about Books: 2 nd Cutter Criticism/commentary on the second Cutter number. Assign the same call number to the criticism/commentary that was assigned to the original text in the original language If the call number for the original text already has 2 Cutters, add the digit 3 to the last Cutter, and then add a digit or digits to represent the main entry. 35

Example: Original text: 050 00 ‡a B 3279. H 49 ‡b D 48 1987 100 1_ ‡a Derrida, Jacques. 245 10 ‡a De l’esprit : ‡b Heidegger et la question / ‡c Jacques Derrida. Criticism/Commentary: 050 00 ‡a B 3279. H 49 ‡b D 4836 1993 245 00 ‡a Of Derrida, Heidegger and spirit / ‡c edited by David Wood. 600 10 ‡a Derrida, Jacques. ‡t De l’esprit. 36

Exercise 2 Books about Books 37

Class Numbers with Dates/Numbers Followed by Cutter (1) Class numbers for U. S. presidential elections include the date of the election and are further subarranged by main entry: JK 526 2000. D 68 2002 <presidential election of 2000, main entry Dover; published in 2002> Class numbers for disaster relief (earthquakes, hurricanes, etc. ) include the date of the event and are further subarranged, e. g. by locality and main entry: HV 636 2005. G 85 O 5 2006 <assessment of Hurricane Katrina relief, G 85 Gulf Coast, O 5 to title> 38

Class Numbers with Dates/Numbers Followed by Cutter (2) Some versions of the Bible, further subarranged by place of publication BS 2085 1976. C 48 <Authorized version, published in Chicago> Class numbers for regimental histories include the number of the unit D 769. 3 101 st. S 48 1976 <101 st Airborne Division, U. S. Army> 39

Beyond Cutters: Dates From 1982, the practice has been to add the imprint date to the call number of all monographic works, including multipart monographs Dates are not added to the call numbers for serials and certain loose-leaf publications associated with legal materials 40

Examples (Dates) Imprint Call Number in 050 00 1996 PT 2681. E 18 ‡b A 9413 1996 simple monograph c 1984 -1994 QA 276. A 12 ‡b T 85 1984 multipart [1994? ] U 53. V 86 ‡b A 3 1994 probable date 198 - PG 3665 ‡b. A 1 1980 z probable decade 41

Conference Dates Significant exception to the use of the imprint date for monograph call numbers: conference main entry (use the date of the conference): 050 00 ‡a SD 118 ‡b. S 455 1981 111 2_ ‡a Seminar on Forest Technology Developments ‡d (1981 : ‡c Manila, Philippines) 245 10 ‡a Seminar on Forest Technology Developments … 260 __ ‡a Helsinki, Finland : ‡b National Board of Vocational Education, Forestry Training Programme for Developing Countries, ‡c 1982. 42

Work Letters Editions published in the same year are usually differentiated by work letters, by Use A for photocopies; Z for “hyphened” dates (unless the main entry is corporate) Local: capitalize work letters; note that LC uses lower case 43

Work Letter Example (From Orbis) 245 12 ‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes. 260 __ ‡a London : ‡b Jonathan Cape, ‡c 1989. 852 00 ‡b ccl ‡h PR 6052 A 7455 ‡i H 5 1989 245 12 ‡a A history of the world in 10 1/2 chapters / ‡c Julian Barnes. 260 __ ‡a New York : ‡b Alfred A. Knopf, ‡c 1989. 852 00 ‡b ccl ‡h PR 6052 A 7455 ‡i H 5 1989 B 44

Translation Numbers Translation number practice is described in SCM: Shelflisting G 150 Translation numbers are used to differentiate a translation from the original work Translation numbers are added to the Cutter number for the work and use the range 12 -18 45

Translation Number Table. x Original work . x 12. x 13. x 14. x 15. x 16. x 17. x 18 Polyglot English translation French translation German translation Italian translation Russian translation Spanish translation 46

Translation Numbers: Example (1) Original: 050 00 ‡a DS 135. P 62 ‡b J 4439 2000 100 245 1_ 10 ‡a Gross, Jan Tomasz. ‡a Sa siedzi : ‡b historia zagłady z ydowskiego miasteczka … 650 _0 ‡a Jews ‡z Poland ‡z Jedwabne ‡x History. 47

Translation Numbers: Example (2) Translation into English: 050 100 245 00 1_ 10 10 ‡a DS 135. P 62 ‡b J 443913 2002 ‡a Gross, Jan Tomasz. ‡a Sa siedzi. ‡l English ‡a Neighbors : ‡b the destruction of the Jewish community in Jedwabne, Poland … 48

Translation Numbers: Example (3) Translation into Dutch: 050 100 245 00 1_ 10 10 ‡a DS 135. P 62 ‡b J 4439125 2002 ‡a Gross, Jan Tomasz. ‡a Sa siedzi. ‡l Dutch ‡a Buren : ‡b de vernietiging van de joodse gemeenschap in Jedwabne… 49

Translation Number Is Not Used-If there is no uniform title (plus language) or the main entry is not a personal author or a title If the schedule has the caption By language, A-Z; instead, construct the Cutter number based on the language itself, e. g. E 5 for English 50

With/Without Translation Number Uniform Title & Language--Add translation number: 050 00 ‡a DS 135. N 5 ‡b A 53713 2004 130 0_ ‡a Herinnering aan Joods Amsterdam. ‡l English. 245 10 ‡a Remembering Jewish Amsterdam / ‡c [compiled by] Philo Bregstein & Salvador Bloemgarten … translated from the Dutch by Wanda Boeke. No uniform title (original title not given); no translation number: 050 00 ‡a TA 455. C 3 ‡b C 368 2002 245 00 ‡a Carbon molecules and materials / ‡c edited by Ralph Setton, Patrick Bernier, Serge Lefrant ; translated from the French by Ralph Setton. 51

By Language A-Z-- Example PQ 1170. A 5 -Z. French literature—Collections of French literature—Poetry—Translations of of French poetry into foreign languages—By language, A-Z 050 00 ‡a PQ 1170. E 6 ‡b C 45 1998 245 00 ‡a Classic French love poems / ‡c edited by Lisa Neal ; illustrations by Maurice Leloir. 050 00 ‡a PQ 1170. G 5 ‡b F 55 1996 245 04 ‡a Der Finger Ho lderlins : ‡b Poesie aus Frankreich / ‡c Jacques Roubaud. . . [et al. ]. . . 52

Copy Cataloging & Translations For copy cataloging, it’s impractical to check every number against the schedules, and there are many situations where the standard translation numbers are not used The general guideline for copy cataloging is: Do not “correct” call numbers because you think the translation number was left off 53

Exercise 3 Translation Numbers 54

Filing Order Shelf arrangement is generally derived from the filing rules for card catalogs For example: names and titles are arranged in alphabetical order; different works with the same main entry are subarranged by title; initial articles in titles are skipped; numerals file before names and titles Since editions will generally have the same book number, chronological order by year is used to subarrange editions Work letters are used to subarrange editions published in the same year 55

Example: 050 00 Main Entry Title Imprint PN 1995. K 23 1970 Kael, Pauline. Going steady. Little, Brown, 1970 PN 1995. K 23 1970 b Kael, Pauline. Going steady. Temple Smith, 1970. PN 1995. K 23 1994 Kael, Pauline. Going steady. M. Boyars, 1994 PN 1995. K 765 2002 Kuhn, Annette. Dreaming of Fred and Ginger. PN 1995. K 78 2000 Künstliche Menschen New York University Press, 2002 Jovis, c 2000. 56

Inserting the Number Book number for a work should be unique; call number for an edition should be unique Cutter numbers are expanded decimally When constructing a Cutter number, follow the LC Table ranges if possible, but sometimes expansion numbers are just used for expansion Generally do not end a Cutter number with 0 or 1, since this will limit future insertions 57

Example: 050 00 Main Entry Title Imprint PN 1995. K 23 1970 Kael, Pauline. Going steady. Little, Brown, 1970. PN 1995. K 23 1994 Kael, Pauline. Going steady. M. Boyars, 1994. PN 1995. K 2527 1985 Kael, Pauline. State of the art. Dutton, 1985. PN 1995. K 286 1988 Kasdan, Margo A. Critical eye. Kendall/Hunt, 1988. 58

Example: 050 00 Main entry Title Imprint PN 1995. K 19 1991 Kael, Pauline. 5001 nights at the movies. H. Holt, 1991. PN 1995. K 23 1970 Kael, Pauline. Going steady. Little, Brown, 1970. PN 1995. K 23 1994 Kael, Pauline. Going steady. M. Boyars, 1994. PN 1995. K 2527 1985 Kael, Pauline. State of the art. Dutton, 1985. 59

Exercise 4 Inserting a New Number 60

Copy Cataloging Expectations (1) Be reasonably alert to misassigned, mistranscribed, or non-standard modifications of LC class call numbers § § Classification appears to be inconsistent with other titles in the immediate area of the file EXAMPLE: HD 6535. N 42 S 27 1991 <crime in New York; should have been HV 6535. N 42 S 27 1991 > HD 6535 … <other books are about labor unions in Mexico> Class number is completely new to the file 61

Copy Cataloging Expectations (2) Keep editions and translations together § If you have the 2 nd ed. in hand, check for a 1 st ed. § If you have a 1 st American ed. , check for a British or Canadian ed. § If you have a translation, check for the original 62

Copy Cataloging Expectations (3) Don’t accept call numbers with more than 2 Cutter numbers Do not automatically “correct” a Cutter to align with the main entry Do not automatically add “missing” translation numbers Call number date should match on the conference date only if the conference date is in the main entry 63

Exercise 5 Spotting/Imagining Errors 64

For More Information … Library of Congress Call Numbers Overview http: //www. library. yale. edu/cataloging/Orbis 2 Man ual/LC%20 class%20 overview. htm Library of Congress Classification Outline http: //www. loc. gov/catdir/cpso/lcco. html 65

Still More Information … Shelflisting Introduction http: //www. library. yale. edu/cataloging/Orbis 2 Manual/Shelfli sting. htm LC Cutter Table http: //www. library. yale. edu/cataloging/cuttertable. htm LC Translation Table http: //www. library. yale. edu/cataloging/translation. htm 66

LC Cutter Table 1 2 3 4 5 After initial vowels for the second letter: b d l-m n p r s-t u-y Use number: 2 3 4 5 6 7 8 9 After initial letter S for the second letter: a ch e h-i m-p t u w-z Use number: 2 3 4 5 6 7 8 9 After initial letters Qu for the second letter: a e i o r t y Use number: 3 4 5 6 7 8 9 For initial letters Qa-Qt, use: 2 -29 After other initial consonants for the second letter: a e i o r u y Use number: 3 4 5 6 7 8 9 For expansion for the letter: a-d e-h i-l m-o p-s t-v w-z Use number: 3 4 5 6 7 8 9 For authors or titles starting with Arabic numbers use A 12 -A 19