SHE Induction Orientation Safety Presented by SHE Management

SHE Induction/ Orientation Safety Presented by SHE Management Health Environment

Welcome to Hughs As a global organisation specialising in engineering, procurement, construction and project management of process oriented plants, a wide variety of Safety, Health and Environmental (SHE) risks are generated. Your safety and health, as well as that of an environment able to support sustainable development for successive generations, is of prime concern to us. The OHS Act primarily provides for the health and safety of persons at work and in connection with the use of plant and machinery and protection against hazards. SHE guideline procedures, audit protocols, and checklists are available on the Hughs BMS System to assist you and your colleagues towards a safer and healthier working environment.

DANGER OFFICE AHEAD DANGER CAN LURK IN THE OFFICE!!

Office Safety Ø Report all unsafe conditions / incidents and stop unsafe acts. Safety is everyone's responsibility. Ø Slips, trips and falls are the main contributions to incidents in the office. Clean up spillages, beware of tripping hazards, uneven floors, use handrails on stairs and keep passageways / emergency exits clear. Ø Good housekeeping is essential to the efficient running of the organisation and in particular do not store items on top of filing cabinets. Ø Security is everyone's responsibility and you should not leave valuables in the office. Please make use of the conference rooms for visitors and ensure they are accompanied on the premises.

GOOD HOUSEKEEPING Housekeeping means a place for everything and everything in its proper place. ● Good working practices stem from tidy working. ● Put waste materials in the correct bins provided. ● Tidy as you go along. ● Always keep the gangways clear. ● Should waste accumulate, get it cleared up. ● Clean up at the end of your shift or when you have finished a particular job. ● Keep fire-fighting and electrical equipment free from obstruction. ● POOR HOUSEKEEPING BREEDS ACCIDENTS. ●

A PLACE FOR EVERYTHING AND EVERYTHING IN ITS PLACE

Stacking & Storage • Regular inspection by the safety reps will be carried out and it will be discussed in the safety meeting. Stacking must be done to the SABS standards. Stacking in the office environment can become a hazard

CLEANLINESS & HYGIENE ● ● Eat only in areas specified by management. Wash your hands after using the toilet. Keep toilet facilities clean. Do not clean your hands in solvents or spirits, as these may cause a painful skin rash. Wash with warm water and soap or a proprietary hand cleaner. ● If a skin rash does appear, report immediately to the First Aid to guard against possible skin inflammation or infection.

• UNTIDINESS - CONTRIBUTE TO ACCIDENTS ! • UNTIDINESS - CAUSE FIRE ! • FLOORS, PASSAGES, STAIRS - CLEAN ! • LITTER BINS - OUT OF THE WAY ! • PUT WASTE PAPER IN BINS - DON'T THROW ! • BROKEN GLASS OR DANGEROUS WASTE - NOT IN WASTE PAPER BINS !

• UNTIDINESS • TRAILING CABLES • SPILLS • CLIMBING ON CHAIRS • TAKE CARE ON STAIRS • DON'T READ WHILE CLIMBING STAIRS • DO NOT RUN - WALK!

LIFTING OF ARTICLES BY HAND ● Handling materials requires skill. Follow these simple rules which ● ● ● ● make the job easier. Use gloves. Size up the job, watch for sharp edges and protruding nails. If at all doubtful that you can manage it, get help. Bend your knees, grip firmly, keep you chin well tucked in. Lift by straightening the legs. The strain will then not be taken by your back. To lift to a high level, take it in two stages by using a bench or other support. To lower, reverse the procedure. Keep the back straight and the load close to your body. Place your feet apart to maintain good balance.

• LOAD ON FLOOR - BEND LEGS - BACK STRAIGHT • DON'T LIFT TOO MUCH • GET A GOOD GRIP • SEE WHERE YOU ARE GOING • USE TROLLEY OR BARROW

• USE AVAILABLE SPACE TO BEST ADVANTAGE • AMPLE SPACE WHEN FILING CABINET DRAWERS OPEN • SPREAD LOAD OVER SEVERAL DRAWERS • OPEN ONE DRAWER AT A TIME • BE CAREFUL OF SHARP EDGES • BADLY PLACED TELEPHONES, ETC. MAY CAUSE TRIPPING • CABLES AS NEAR AS POSSIBLE TO WALLS - PLACED IN COVERS

• TREAT MACHINES WITH RESPECT • DO NOT TAMPER WITH ELECTRICITY • SWITCH OFF ELECTRICAL MACHINES AND UNPLUG BEFORE LEAVING OFFICE • READ INSTRUCTIONS FOR CHEMICALS USED ON MACHINES • DO NOT SPILL LIQUID ON SKIN OR CLOTHING • CONTAMINATION - WASH OFF CHEMICAL - GET MEDICAL TREATMENT • BEWARE OF KNIVES, SCISSORS, STAPLERS, GUILLOTINES, ETC.

Sec 8. General duties of employers to their employees Every employer shall provide and maintain, as far as is reasonably practicable, a working environment that is safe and without risk to the health of his employees. (2) Without derogating from the generality of an employer's duties under subsection (1), the matters to which those duties refer include in particular(a) the provision and maintenance of systems of work, plant and machinery that, as far as is reasonably practicable, are safe and without risks to health;

(b) taking such steps as may be reasonably practicable to eliminate or mitigate any hazard or potential hazard to the safety or health of employees, before resorting to personal protective equipment; (c) making arrangements for ensuring, as far as is reasonably practicable, the safety and absence of risks to health in connection with the production, processing, use, handling, storage or transport of articles or substances;

d)establishing, as far as is reasonably practicable, what hazards to the health or safety of persons are attached to any work which is performed, any article or substance which is produced, processed, used, handled, stored or transported any plant or machinery which is used in his business, and he shall, as far as is reasonably practicable, further establish what precautionary measures should be taken with respect to such work, article, substance, plant or machinery in order to protect the health and safety of persons, and he shall provide the necessary means to apply such precautionary measures; (e)providing such information, instructions, training and supervision as may be necessary to ensure, as far as is reasonably practicable, the health and safety at work of his employees;

(f) as far as is reasonably practicable, not permitting any employee to do any work or to produce, process, use, handle, store or transport any article or substance or to operate any plant or machinery, unless the precautionary measures contemplated in paragraphs (b) and (d), or any other precautionary measures which may be prescribed, have been taken; (g) taking all necessary measures to ensure that the requirements of this Act are complied with by every person in his employment or on premises under his control where plant or machinery is used;

(h)enforcing such measures as may be necessary in the interest of health and safety; (i)ensuring that work is performed and that plant or machinery is used under the general supervision of a person trained to understand the hazards associated with it and who have the authority to ensure that precautionary measures taken by the employer are implemented; and (j)causing all employees to be informed regarding the scope of their authority as contemplated in section 37 (1) (b

Employer’s Primary Responsibilities(10) Hazard and risk assessment The basis of the SHE Plan for Hazard and risk mitigation Safety, Health and Safe systems of work the Environment. Safety arrangements Safety orientation and training Competent supervision Prohibition of work Employee’s scope of authority Compliance insurance/audits Discipline

Failure of any of the Organisation’s ten primary responsibilities, especially that of the Common Law Duty of Care, could result in a case of negligence being brought against the employer.

SECTION 14. General duties of employees at work Every employee shall at work(a)take reasonable care for the health and safety of himself and of other persons who may be affected by his acts or omissions; (b) as regards any duty or requirement imposed on his employer or any other person by this Act, co-operate with such employer or person to enable that duty or requirement to be performed or complied with; (c)carry out any lawful order given to him, and obey the health and safety rules and procedures laid down by his employer or by anyone authorised thereto by his employer, in the interest of health or safety;

(d)if any situation which is unsafe or unhealthy comes to his attention, as soon as practicable report such situation to his employer or to the health and safety representative for his workplace or section thereof, as the case may be, who shall report it to the employer; and (e)if he is involved in any incident which may affect his health or which has caused an injury to himself, report such incident to his employer or to anyone authorised thereto by the employer, or to his health and safety representative, as soon as practicable but not later than the end of the particular shift during which the incident occurred, unless the circumstances were such that the reporting of the incident was not possible, in which case he shall report the incident as soon as practicable thereafter.

Employee’s Responsibilities ( 5 ) Ø Take care for own and others’ health and safety. Ø Co-operate with Employer and / or designated persons in order for them to carry out their duties. Ø Carry out any lawful order and comply with health and safety rules and procedures. Ø Immediately stop / report any unsafe and / or unhealthy conditions / acts. Ø Immediately report any accident and / or injury involving health and safety.

Global SHE Policy Hughs in all its activities strives to operate in a way that is safe and without risk to health and the environment. ” “Hughs therefore commits itself to develop and sustain a culture nurturing safety, health and the protection of the environment by implementing policies, procedures or systems and sharing and demanding responsibility for the safety, health and environment (SHE) of all employees, contractors, customers and the communities associated with its global operations. ”

To achieve this Hughs commits itself to ensure that: ¨ A corporate SHE committee will set policy and review global performance. ¨ Our moral and ethical values will be the foundation of our SHE obligations and legal requirements considered our minimum requirements. ¨ No business or activity will be considered more important than SHE requirements. ¨ Responsibility for SHE will be shared at all levels. ¨ Individuals at all levels will be orientated, trained and equipped in the endeavour to ensure and maintain an incident free environment.

and: ¨ Economically viable, best available practices, procedures and systems, will be implemented, supplemented by audits and awards, in order to achieve continuous improvement in SHE. ¨ In our endeavour to become a leader in Project SHE, we will: v Initiate a Risk Impact Assessment at the commencement of every project (for Safety, Health and Environment). v Consider the SHE Function as an integral support to any project, from conception to sign off. v All levels of Management will lead by example and commitment – setting and expecting high levels of professionalism in all related SHE matters.

Realities of Safety in Projects The cost of injury / disease (absence, disability, treatment, survivor benefits) 6% of World GDP (ILO Report 2005) 7. 5% of Completed Construction Cost (American Construction Business Round Table) 9. 5% of Tender Price (British Construction Association research findings)

Project Management Ø A Project Ø Management Ø An Incident Ø An Accident Ø There is an uncontrolled loss of resources that result in the project being late, over budget and not meeting expectations due to lack of planning, control and foresight. Ø SHE Management is an integrated part of Project Management

Reporting of incidents and occupational diseases. — (1) An employer or user, as the case may be, shall— (a) within seven days of any incident referred to in section 24 (1) (a) of the Act, give notice thereof to the provincial director in the form of WCL 1 or WCL 2; and (b) where a person, in consequence of such an incident, dies, becomes unconscious, suffers the loss of a limb or part of a limb, or is otherwise injured or becomes ill to such a degree that he or she is likely either to die or to suffer a permanent physical defect, such incident, including anyother incident contemplated in section 24 (1) (b) and (c) of the Act, shall forthwith also be reported to the provincial director by telephone, facsimile or similar means of communication. (2) If an injured person dies after notice of the incident in which he or she was injured was given in terms of subregulation (1), the employer or user, as the case may be, shall forthwith notify the provincial director of his or her death. (3) Whenever an incident arising out of or in connection with the activities of persons at work occur to persons other than employees, the user, employer or self-employed person, as the case may be, shall forthwith notify the provincial director by facsimile or similar means of communication as to the—

Reporting of incidents and occupational diseases. — (Followed) (a)name of the injured person; (b)address of the injured person; (c)name of the user, employer or self-employed person; (d)address of the user, employer or self-employed person; (e)telephone number of the user, employer or self-employed person; (f) name of contact person; (g)details of incident: (i) What happened; (ii)where it happened (place); (iii) when it happened (date and time); (iv) how it happened; (v) why it happened; and (h)names of witnesses. (4) Any registered medical practitioner shall, within 14 days of the examination or treatment of a person for a disease contemplated in section 25 of the Act, give notice thereof to the chief inspector and the employer in the form of WCL 22. (5) Any other person not contemplated in this regulation may in writing give notice of any disease contemplated in section 25 of the Act, to the employer and chief inspector.

• SLIP AND FALLS • HANDLING / LIFTING OF GOODS, MATERIALS, ETC. • STEPPING ON / STRIKING AGAINST THINGS • FALLING OBJECTS • CUTS AND BRUISES • FIRE • ELECTRICITY

Realities of Safety The Hidden. COST Cost OF of Accidents LOSS ICEBERG 1 Injury and Illness Cost Property, Process, Material and Miscellaneous Costs 6 -53 Production Loss Building Damage Plant Damage Tool and Equipment Damage Legal Fees Material Damage -

Accident Ratio Study (

Causal Factors (Heinrich) üUnsafe acts (88%) üUnsafe conditions (10%) üActs of God (2%)

Causal Factors (SCAT) Systems Deficiencies ( 83 %) Individual Deficiencies ( 17%)

Loss Causation Sequence Phases of Control in Causation Sequence Incident Causation Model INADEQUATE INFORMATION Inadequate: LACK OF CONTROL Inadequate: Baseline System Issue Based Standard Continuous Compliance ROOT CAUSES Personal Factors Job Factors IMMEDIATE CAUSES Sub standard Acts/ Practices INCIDENT Loss Producing Event Sub standard Conditions Pre contact Problem Solving Model Contact T h r e s h o l d L i m i t LOSS Harm Damage Substandard quality Product service Liability, etc. Post. Contact

Feedback / Continuous Improvement ! Those on the coalface are often the first to realise improved ways of dealing with it, therefore your feedback and suggestions are always welcome. It is our policy that SHE is a shared responsibility of all. To equip you with the required skills to do your job safely, various basic SHE skills have been identified, one or more of which may be more important to your job. Please ensure that you avail yourself of this opportunity to acquire new skills.

Training Ø Training ensures that you acquire the necessary skills to be competent in your job. Ø The SHE Training Firms can provide both advice and recommend specific training programmes for a wide range of disciplines including SHE. Ø Details of these programmes are available on the company Intranet.

First Aid • First aid equipment advice is there for your welfare; early first aid treatment forestalls more serious consequences. • Know who is the qualify First Aider in your section. • Never attempt to remove grit from your own or anyone else’s eyes. Go to First Aid for immediate attention and treatment. • Report all accidents/incidents to your Supervisor immediately. • NO MATTER HOW SLIGHT AN INJURY, GET IT TREATED. • ANY INJURY REPORTED THE NEXT DAY WILL NOT BE REGARDED AS OCCURRING WHILST ON DUTY.

EMERGENCY EVACUATION PROCEDURE IN CASE OF A FIRE OR OTHER EMERGENCY KEEP YOUR HEAD DOWN –avoid panic and confusion KNOW THE LOCATION OF EXITS - be sure you know the safest way out of the building no matter where you are KNOW THE LOCATION OF THE NEARBY FIRE EXTINGUISHERS- learn the correct way to use all fire extinguishers KNOW HOW TO REPORT A FIRE OR OTHER EMERGENCY- sound the alarm / notify the switchboard without delay; notify the FIRE MARSHALL OR SAFETY OFFICER If you are near the scene of the fire take the nearest correct fire extinguisher and attempt to put the fire out. If this is unsuccessful and the fire is obviously out of control, evacuate the building as follow If you hear the fire alarm and are not near the scene of the fire, switch off the machines close the windows and doors switch off all lights and evacuate the building through the emergency exits WALK - DON’T RUN The assembly point is situated at the north side of the building as stipulated on the evacuation map on the notice boards Assemble at the evacuation point where the following people will take roll call of all personnel

• PERSONNEL TO KNOW ESCAPE ROUTES • CONDUCTED IN GROUPS ALONG ESCAPE ROUTES • TRAVERSE UNUSUAL ROUTES • ENSURE ALL ESCAPE ROUTES CAN ACCOMMODATE ELDERLY OR HANDICAPPED PERSONNEL

On a More Personal Level Each Hughs Business Unit has a SHE Officer , Safety Committee , Fire Warden, First Aider and a SHE Representative to ensure your concerns are addressed, where appropriate. Notices in all buildings indicate who you can contact. Your participation in this committee would be most welcome. Emergency response teams are in place, consisting of volunteers for Fire Wardens, First Aiders, and Safety Reps, in order to cater for these situations.

SHE Structure - Overview Group SHE Steering Committee (Business Units Generic to all Regions, & Divisions) High Risk- Engineering Design / Construction Sites Low Risk Facilities Offices / Buildings HEALTH & SAFETY COMMITTEE SHE COORDINATOR HEALTH & SAFETY REPS Generic to all Regions, Divisions & SBU’s FIRE WARDENS & FIRST AIDERS SHE COORDINATOR PROJECT TEAM PROJECT MANAGER & ENGINEER SITE MANAGER & SHE OFFICER

This is a criminal offence in terms of the Occupational Health and Safety Act, 85 of 1993

Remember!! You are the person responsible for your own safety and that of others!