Shared Services in Nevada Digital Government Summit December

Shared Services in Nevada Digital Government Summit December 6, 2007

Agenda Origin. . . l Humble Beginnings l What got done and Current happenings. . . l Why we did it. . . l What we’ve learned… l Where we’re going from here… l

Origin. . . l Lunch at the Ice House (Doesn’t every great idea start with a drawing on a napkin? )

Origin. . . Two years ago, we had a discussion that led to a Memorandum of Understanding, signed by the State of Nevada, Clark County, the City of Las Vegas and the Las Vegas Metropolitan Police Department at the 2005 Digital Summit Conference with just one simple purpose. CONSIDER THE POSSIBILITIES

Beginnings. . . The MOU became the foundation for a working group called the Nevada Shared Information Technology Services (NSITS). They determined that a Feasibility Study and Business Case for Collaboration in Government was needed.

Beginnings…. These folks; l Enlisted the brain trusts from each entity l Solidified the focus and purpose doctrine l Understood that there would be entity and political opinions l Decided to establish a working task force and get out of the way.

What Got Done. . . The joint inter-local agreement between the involved entities for the purposes of collaboration resulted in; l Buy-in from the senior management from each entity l Tolerance for sharing key personnel from each entity l Pooled capital resources

What Got Done. . . Created a Charter/Scope Document l Determined the true needs to implement the vision l Developed an RFP to obtain the get some help and assemble the deliverables we determined were necessary l

What Got Done… l Contracted SAIC to develop a: l Feasibility Study l SWOT Analysis l Governance Framework l Coordinated a major effort with SIAC to assess each entities business processes needs

What Got Done… Analyzed the SAIC deliverables l Developed a Governance Model l Withstood the loss of our Project Manager l (Doesn't that ALWAYS HAPPEN) l Got all four entities to agree with and sign the governance model

What Got Done… Created an Executive Steering Committee l Appointed a Project Oversight Council l Developed a Project Initiation Form l

Current Happenings l l Began Brainstorming ideas for potential projects Began talking to other Nevada entities about NSITS opportunities. Governor Gibbons – Press Release regarding collaborative efforts, recognizing progress by the NSITS group. Created this presentation

Why We Did It Improved Business Continuity l Better information sharing l Increased negotiating posture l Higher levels of service to Nevada residents l Reduced duplication of services resulting in saving to taxpayers l Improved working relationships l

Why We Did It Because we were told it wasn’t possible

What We Learned Herding Cats (government agencies) isn’t easy l There a lot of extremely intelligent and dedicated people in Nevada. l Contractors don’t always understand the scope of work especially when you’re not sure yourself l

What We Learned Developing something never tried before can be a slow and onerous process. l And the most important lesson of all: l Never to do this again

Where We’re Going Today Begin formal implementation of governance model l Complete selection of members for necessary committees l Develop policies and procedures l Finalize Project Initiation Form l

Where We’re Going Today Start accepting project requests l Select potential projects l Continue collaboration efforts l Add new members l Become the accepted group for future statewide collaboration projects l

There Are Endless Opportunities l l l l l Shared Licensing Virtualization Master Pricing Agreements for hardware Shared Data Center resources Co-location of equipment Peer Review Shared training opportunities Identity Management Digital Archive and E-Records

Where We’re Going Next Try to gain your Interest

Contact Information Dan Goggiano – 775 -684 -4306 dgoggiano@doit. nv. gov Joseph Marcella – 702 -229 -6473 jmarcella@lasvegasnevada. gov Joseph Santilli – 702 -229 -2410 jsantilli@lasvegasnevada. gov