SF270 SF424 SF424 A by US Embassy Prague

SF-270 / SF-424 & SF-424 A by US Embassy Prague August 02, 2019 CLASSIFICATION//HANDLING RESTRICTION

Introducing the SF-270 • The SF-270 is the OMB-approved form used for processing all Federal assistance payments. • The SF-270 is: 1. Prepared and submitted by the recipient, 2. Reviewed by the Grants Officer Representative, 3. Approved by the Grants Officer, and then 4. Sent to the FMO for processing. Only Grants Officers can approve payment requests. CLASSIFICATION//HANDLING RESTRICTION

Recipient’s method of accounting; usually “cash” for advance payments. For Advances, always enter “Cash”. Is this an advance, reimbursement, or both Is this an interim/partial payment, or final Award number (FAIN)) Embassy address For partial payments, indicate sequence number (request #1, #2, #3…) EIN: Individuals and foreign orgs leave blank. U. S. orgs should enter employer ID from IRS Dates covered by this payment request (may be different from period of performance) Recipient name and physical address For internal use by recipient if they assign their own number. Can be left blank. Name and address of person/organization receiving the funds, if different from box 9 3

Use Section 11 or Section 12 – not both. Section 11 is for reimbursements and/or advances, Section 12 is for advances only Date SF-270 prepared was by recipient How much recipient has spent to date Payment Request Sum of columns a-c Program income earned by recipient Recipient’s total expenditures after deducting program income Additional amount recipient expects to spend during period covered by request Total of previous and planned expenditures SF-270 Optional: recipient may break out expenses by budget categories in columns a-c 8, 000 0 8, 000 12, 000 The portion of line E expenses that are cost-shared by recipient 20, 000 The portion of line E expenses that the USG is covering through the award 20, 000 0 9, 000 Cumulative total already paid to recipient 11, 000 Amount that recipient needs now – amount that should be paid out for this current request Leave blank 4

SF-270 Payment Request 8, 000 Lines 11 a-c: The amount already spent by the recipient 0 8, 000 Line 11 -d: The amount the recipient expects to spend in the next period 12, 000 Line 11 -e: The total of actual and expected expenditures 0 Lines 11 -h : The amount the recipient has already been paid Lines 11 -i : The amount actually needed by the recipient in this request. (TOTAL AMOUNT REQUESTED) 20, 000 9, 000 11, 000 5

SF-270 Payment Request The Section 12 “short form” may only be used for advances. Because It does not give the GO/GOR much information for financial monitoring, it is not recommended except for small awards. How much the recipient expects to spend during the period covered by this request 12, 000 11, 000 Total amount of new request How much remains unspent from previous payments § 6

SF-270 Signature and contact information of individual recipient or authorized official in recipient organization Payment Request Date SF-270 is signed and submitted by recipient GO may also write fiscal strip data in this box, if needed by FMO GOR and/or GO make notes here, then GO signs to certify that the request has been reviewed and approved for payment prior to sending to FMO for processing. 7

Introducing the SF-424 • SF-424 is a standard form required for use as a cover sheet for submission of pre-applications and related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the federal agency (agency). Required fields on the form are identified with an asterisk (*) and are also specified as "Required" in the instructions below. In addition to these instructions, applicants must consult agency instructions to determine other specific requirements. CLASSIFICATION//HANDLING RESTRICTION

SF-424 Required: Fill in: “Application” Required: Fill in: “New” Leave this field blank. (it will be assigned later) Leave this field blank Required: Legal name Non US entities fill in: 44 -4444444 Required: Address Leave this field blank Required: Only for organizations (not for individuals)

SF-424 Required only for Universities Required: contact person information

SF-424 Required: Fill in: “Non-US Entity” – FOR NGOs registered in the CR Required: Fill in: “Department of State, U. S. Embassy Prague” Leave this field blank

SF-424 Leave this field blank Required: Add attachment to enter additional areas, if needed. Required: Enter a brief descriptive title of the project.

SF-424 Not required for non US entities Required: Fill in: “c”

SF-424 Required

Introducing the SF-424 A This form is designed so that application can be made for funds from one or more grant programs. In preparing the budget, adhere to any existing Federal grantor agency guidelines which prescribe how and whether budgeted amounts should be separately shown for different functions or activities within the program. For some programs, grantor agencies may require budgets to be separately shown by function or activity. For other programs, grantor agencies may require a breakdown by function or activity. Sections A, B, C, and D should include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period increments. In the latter case, Sections A, B, C, and D should provide the budget for the first budget period (usually a year) and Section E should present the need for Federal assistance in the subsequent budget periods. All applications should contain a breakdown by the object class categories shown in Lines a-k of Section B. CLASSIFICATION//HANDLING RESTRICTION

Introducing the SF-424 A • This form is designed so that application can be made for funds from one or more grant programs. In preparing the budget, adhere to any existing Federal grantor agency guidelines which prescribe how and whether budgeted amounts should be separately shown for different functions or activities within the program. For some programs, grantor agencies may require budgets to be separately shown by function or activity. For other programs, grantor agencies may require a breakdown by function or activity. Sections A, B, C, and D should include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period increments. In the latter case, Sections A, B, C, and D should provide the budget for the first budget period (usually a year) and Section E should present the need for Federal assistance in the subsequent budget periods. All applications should contain a breakdown by the object class categories shown in Lines a-k of Section B.

SF-424 A