SEZ and Port Mundra APSEZ Visitor Entry Process

SEZ and Port, Mundra (APSEZ) Visitor Entry Process Guide-Book

Guide index • • Process flow overview Visitor Pass Request Step and Visual assistances Visitor pass approval step and visual assistance Visitor pass obtaining step

Process Flow • Process flow will be simple three steps – Online Request of Visitor Pass – Online approval of Visitor Pass (nominated approvers) – Issuance of Visitor pass from Customer Reception Center • Web-URL – https: //visitorwelcome-mundra. adani. com/

Visitor Pass Request 1. 2. Request Can be Placed by Visitor Or Visitee using URL https: //visitorwelcome-mundra. adani. com/ Process after opening URL: I. II. Select from Drop Down in Visiting Details Section 1. Site as “Mundra” 2. Company To Visit as “Adani” 3. Division as applicable “APSEZ”, “MSTPL”, “West Basin”, “Adani Logistic” 4. Area of Visit as applicable dependent on Division like “Dry Cargo”, “Container Terminal” 5. Location of Visit as applicable dependent on Area of Visit like “FCC”, “Steel Yard” etc. 6. Purpose of visit as applicable like “Vendor Meeting”, “Business Meeting” etc. # 7. Person To Visit – Just type few words it will show complete name 8. No. Of Days To Visit – Select as applicable 1, 2 or 3* 9. Company Details – Name of visitor’s company 10. Visiting Date – You can select future date as pre-booking Click on “Add New”, new window will open “Visitor Information” 1. 2. 3. 4. 5. 6. 7. Enter Full Name Enter Email ID Select Proof of Identity from drop down like “Aadhar Card” and enter Proof Identity No. Enter Contact Number – this should be 10 digit mobile number compulsory of visitor. Enter Birth date, Select Gender from drop down, Upload pic is optional Click on “Add” button, Continue for more visitors from step 1 -6 Close from Close me! Button III. Add material details on “Material Carried Information”, if any – Important IV. Give suitable declaration for safety rules, just a click and SUBMIT # Once up to “Purpose of visit” is selected, “Approving Authority” Name(s) will automatically appear * Beyond three days if visitor is coming, temporary pass from pass section is to be issued as per SOP

Visitor Pass Request Visual Guide (Screen Shots)

Visitor Pass Request Visual Guide (Screen Shots)

Visitor Pass Request Visual Guide (Screen Shots)

Visitor Pass Request Visual Guide (Screen Shots) Once all details are filled up to “Purpose of Visit”, “Approving authority” name(s) will appear.

Visitor Pass Request Visual Guide (Screen Shots) Click on “Add New”, new window will open “Visitor Information”

Visitor Pass Request Visual Guide (Screen Shots) Add details of Material being carried, if any Click on check box, as applicable Click on SUBMIT to save the request

Visitor Pass Approval 1. 2. 3. 4. Once is request is placed, an SMS will be generated to the visitor as confirmation that request is saved In parallel, message will go the approving authority (ies) to approve the request – over-email + SMS Approvers list is as pre-configured in system (at present approver of WMS is configured)^ Approver can approve (or reject) request by: 1. 2. 5. 6. 7. Login the system and click on approve Click on link in received in Email to approve IN CASE APPROVER IS PLACING REQUEST BY LOGIN, REQUEST WILL BE AUTO-APPROVED for his area. Login option will work only if “Approver” role is assigned^ Once request is approved, visitor will get confirmation over SMS

Creation of login for approvers Click on SUBMIT to save the request

Creation of login for approvers Enter EC number as User Name Click to generate OTP

Creation of login for approvers 1 Enter EC number as User Name 2 Enter received OTP 3 Click Submit 4 SYSTEM WILL ASK FOR SETTING-UP OF PASSWORD during first login Login will take place only if “Approver” role is assigned

Email Approving Click to open approval screen This can be done on mobile also

Issuance of Visitor pass 1. 2. 3. 4. 5. Visitor will Visitor ID in SMS Visitor will approach visitor section with ID, on Kiosk visitor will mark his presence in Reception area – THIS WILL MAKE HIM IN e-Queue system Reception operator will call the visitor as per turn The Same will be displayed in Screen placed for Token display Visitor’s ONE TIME BIOMETRIC (picture/finger etc. ) enrollment will be done. From next visit, he just need to place the request and get approval, once approved, he can get e-Pass without going to reception center (unless blocked due to Security reasons).

Help • Please connect with Pass section staff for any assistance. • In-charge – Pawan Chauhan • Email - Pawan. Chauhan@adani. com