Setting Up an Enterprise Project Model Amanda Arriaga

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Setting Up an Enterprise Project Model Amanda Arriaga, DPS Diana Taylor, DIR Positioning Your

Setting Up an Enterprise Project Model Amanda Arriaga, DPS Diana Taylor, DIR Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 1

Agenda } Definition of an Enterprise Project Management Office (EPMO) } Benefits } Organizational

Agenda } Definition of an Enterprise Project Management Office (EPMO) } Benefits } Organizational Structure } Time to Market } Measuring Value and Performance } Developing and Implementing Fundamental Processes Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 2

PMO Definition } The Project Management Institute Program Management Office (PMO) Community of Practice

PMO Definition } The Project Management Institute Program Management Office (PMO) Community of Practice describes the PMO as: } …a strategic driver for organizational excellence, which seeks to enhance the practices of execution management, organizational governance, and strategic change leadership Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 3

Definition of an EPMO } Traditional Model } Need for Neutrality Positioning Your Agency

Definition of an EPMO } Traditional Model } Need for Neutrality Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 4

Benefits } Consistent project planning and delivery = more predictability } Efficient utilization of

Benefits } Consistent project planning and delivery = more predictability } Efficient utilization of resources } Executive visibility } Scalability Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 5

Organizational Structure } } Skill sets Size All vs. subset of PMs Relationship to

Organizational Structure } } Skill sets Size All vs. subset of PMs Relationship to IT Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 6

Time to Market } } Constraints Organizational size Current model Maturity Positioning Your Agency

Time to Market } } Constraints Organizational size Current model Maturity Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 7

DPS EPMO ROLLOUT Positioning Your Agency for Success with Project Portfolio Management June 18,

DPS EPMO ROLLOUT Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 8

DIR PPMO Formation Positioning Your Agency for Success with Project Portfolio Management June 18,

DIR PPMO Formation Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 9

Measuring Value and Performance } } Determine KPIs up front Set realistic and desired

Measuring Value and Performance } } Determine KPIs up front Set realistic and desired targets Monitor Adjust for Continuous Improvement Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 10

DIR Key Performance Indicators E L P M SA Positioning Your Agency for Success

DIR Key Performance Indicators E L P M SA Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 11

Developing and Implementing Fundamental Processes } Simple } “Laymen's terms” } Buy-in Positioning Your

Developing and Implementing Fundamental Processes } Simple } “Laymen's terms” } Buy-in Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 12

QUESTIONS? Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 13

QUESTIONS? Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 13

FOR MORE INFORMATION Amanda Arriaga, DPS Assistant Director, Administration Amanda. Arriaga@dps. texas. gov Diana

FOR MORE INFORMATION Amanda Arriaga, DPS Assistant Director, Administration Amanda. Arriaga@dps. texas. gov Diana Taylor, DIR Director, Program & Portfolio Management Office (PPMO) Diana. Taylor@dir. texas. gov Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 14

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