SETSOTO LOCAL MUNICIPALITY Organizational Review 201213 Municipal Manager

SETSOTO LOCAL MUNICIPALITY Organizational Review 2012/13 Municipal Manager STR Ramakarane Setsoto Municipality (FS 191) Organogram - 2013 1

ANNEXURE MM: 1 Macro Structure Office of MM 1 x Municipal Manager Treasury 1 x Chief Financial Officer Corporate Services 1 x Director Engineering Services 1 x Director Setsoto Municipality (FS 191) Organogram - 2013 Social Services 1 x Director 2

ANNEXURE MM: 2 Directorate: Office of the Municipal Manager Office Manager Reception 1 x Secretary 1 x Manager Internal Audit 1 x Manager ICT, Communications & CRM 1 x Manager IDP & PMS 1 x Manager Office of the Mayor 1 x Personal Assistant Setsoto Municipality (FS 191) Organogram - 2013 Office of the Speaker 1 x Personal Assistant 3

ANNEXURE MM: 3 Division: Management Support Office Manager Operations Support Chief Risk Officer 3 x Area Coordinators 1 x Risk Officer (Clocolan; Marquard; Senekal) 1 x Receptionist 1 x Admin Clerk 1 x Light vehicle Driver/ Messenger 1 x Admin Clerk Setsoto Municipality (FS 191) Organogram - 2013 4

Annexure MM: 4 Division: Internal Audit Manager Admin Support 1 x Admin Clerk Management Assurance Performance Auditing 1 x Internal Auditor (Finance & ICT Compliance) 1 x Internal Auditor 1 x Clerk Setsoto Municipality (FS 191) Organogram - 2013 Compliance Assurance 1 x Internal Auditor 1 x Clerk 5

Annexure MM: 5 Division: IDP & PMS Manager Admin Support 1 x Admin Clerk IDP Management 1 x IDP Officer PMS Systems 1 x PMS Officer (Monitoring & Evaluation) Setsoto Municipality (FS 191) Organogram - 2013 6

ANNEXURE MM: 6 Division: ICT, Communications & CRM Manager Communications & CRM 1 x Communications Officer – 4 x Customer Care Officers (1 Per Area) ICT 1 x IT Specialist 1 x Technician (Network management 2 x Technician (Maintenance) 1 x technical Assistant (Help-desk) Setsoto Municipality (FS 191) Organogram - 2013 7

Annexure MM: 7 Office of the Mayor Office: Mayor Personal Assistant Reception Services 1 x Secretary Logistics Special Programmes 1 x Development Officer: Gender & Disability 1 x Development Officer: Youth 2 x Driver/ Body Guards Setsoto Municipality (FS 191) Organogram - 2013 8

Annexure MM: 8 Office of the Speaker Office: Speaker Personal Assistant Reception Services 1 x Secretary Logistics 1 x Driver/ Body Guard Council Support 2 x Public Participation Officers Setsoto Municipality (FS 191) Organogram - 2013 9

ANNEXURE T: 1 Directorate: Treasury 1 x Chief Financial Officer Admin Support 1 x Secretary Revenue Management 1 x Manager Expenditure Management 1 x Manager Budget & Reporting 1 x Manager Setsoto Municipality (FS 191) Organogram - 2013 Supply Chain Management 1 x Manager 10

ANNEXURE T: 2 Division: Revenue Management 1 x Manager Admin Support 1 x Admin Clerk Billing & Meter Reading 1 x Accountant 1 x Assistant Accountant: Rates & Tax – Valuation & Clearance 1 x Assistant Accountant: Electricity, Water & Sanitation 1 x Assistant Accountant: Disconnections / Restrictions 2 x Clerks (Accounts Creation) 2 x Senior Meter Readers 12 x Meter Readers 4 x Meter Cleaners Credit Control & Debtor Management 1 x Accountant 1 x Assistant Accountant: Debtor Management 1 x Assistant Accountant: Credit Control 1 x Senior Admin Officer: Indigent Management 4 x Clerks: Indigent Management Setsoto Municipality (FS 191) Organogram - 2013 Counter Services 1 x Accountant 1 x Assistant Accountant: Pay-points 8 x Senior Cashiers 18 x Cashiers 2 x Financial Clerks: Account Enquiries 2 x Back-office Enquiry Clerks 11

ANNEXURE T: 3 Division: Expenditure Management 1 x Manager Admin Support 1 x Admin Clerk Expenditure Management Asset Management 1 x Accountant 1 x Assistant Accountant: Pay Office 1 x Assistant Accountant : Management Accounting 1 x Assistant Accountants: Payments 1 x Accountant: Valuation & Depreciation 1 x Admin Officers: Fixed & Movable Assets 1 x Admin Officer (Asset Maintenance) 1 x Data Capturer Setsoto Municipality (FS 191) Organogram - 2013 12

ANNEXURE F: 4 Division: Budget & Reporting Financial Compliance Manager Financial Reporting Budget Management 1 x Accountant 1 x Assistant Accountant: Financial Management & Internal Controls 1 x Assistant Accountant: Reconciliations & Cash-flow 1 x Financial Clerk 1 x Assistant Accountant – OPEX 1 x Assistant Accountant – APEX/Projects/Grants Setsoto Municipality (FS 191) Organogram - 2013 13

ANNEXURE F: 5 Division: Supply Chain Management 1 x Manager Admin Support 1 x Admin Clerk SCM Support Services Logistics 1 x Accountant 3 x Demand/Acquisitions Officers 2 x Clerks (receiving & Dispatching) 1 x Driver/ Messenger 1 x Inventory Clerk 2 x General Workers 1 x Accountant 1 x Admin Officer: Tender Compilation 1 x Admin Officer: Verification, Norms & Standards 1 x Admin officers: BID Administration 1 x Admin Officer: Data Base Maintenance Setsoto Municipality (FS 191) Organogram - 2013 14

ANNEXURE CS: 1 Directorate: Corporate Services Director Admin Support Secretary Human Resource Management Manager Administration & Support Services Manager Legal Services Manager Setsoto Municipality (FS 191) Organogram - 2013 Fleet & Transport Management Manager 15

ANNEXURE CS: 2 Division: Human Resource Management Manager Admin Support 1 x Admin Clerk HR Administration 1 x Chief HR Officer 1 x HR Officer (Benefit Administration) 1 x Registration Clerk 1 x Assistant Accountant: Pay-roll 1 x Admin Officer (3 rd Party payments) 1 x Clerk: Enquiries Employee Relations 1 x Supervisor 1 x Labour Relations Officer 1 x Wellness Officer 1 x Occupational Health Officer Setsoto Municipality (FS 191) Organogram - 2013 Human Resource Development 1 x Skills Development Facilitator 1 x HRD Officer 1 x HR Officer (Employment Equity) 1 x HR Officer: Work-study 16

ANNEXURE CS: 3 Division: Administration & Support Services Manager Admin Support 1 x Admin Clerk Committee Services 1 x Coordinator 1 x Admin Officer 2 x Committee Clerks 2 x Word Processors 1 x Messenger/ Driver Support Services Records & Archives 1 x Coordinator 1 x Records Clerk 1 x Archives Clerk 1 x Data Capturers 1 x Messenger 1 x Coordinator 2 x Admin Clerks 3 x SWB Operator/ Receptionist 1 x Messenger/ Driver 12 x Cleaners 4 x General Workers AREA OFFICES (AO): 3 x Admin Clerks(AO) 3 x Receptionists / SWB Operators (AO) 8 x Cleaners (AO) Setsoto Municipality (FS 191) Organogram - 2013 17

ANNEXURE CS: 4 Division: Legal Services Manager Admin Support 1 x Admin Clerk Contract Management & Litigation 1 x Legal officer: Contract Management By. Laws & Litigation 1 x Legal Officer: By. Laws & Litigation 1 x Clerk Setsoto Municipality (FS 191) Organogram - 2013 18

ANNEXURE CS: 5 Division: Fleet & Transport Management Manager Admin Support 1 x Admin Clerk Fleet Maintenance Transport Management 1 x Admin Officer Licencing & Insurance 1 x Admin Officer: Vehicle Leases 4 x Mechanic 4 x Clerks (Co-ordination – 1 x Unit) 4 x Drivers (1 x Unit) 2 x Petrol Attendants Setsoto Municipality (FS 191) Organogram - 2013 19

ANNEXURE ES: 1 Directorate: Engineering Services Director Admin Support 1 x Secretary Utility Services Project Management Unit Water & Sanitation 1 x Manager Planning & Property Management 1 x Manager Setsoto Municipality (FS 191) Organogram - 2013 1 x Manager 20

ANNEXURE ES: 2 Division: Project Management Unit Manager Admin Support 1 x Admin Clerk 1 x MIS Data Capturer 1 x EPWP Coordinator 2 x Technician (Civil) 1 x Technician (Electrical & Mechanical) 1 x quantity Surveyor 1 x Admin Officer: Asset Management Setsoto Municipality (FS 191) Organogram - 2013

ANNEXURE ES: 3 a Division: Water & Sanitation Operations & Maintanance Manger Admin Support 1 x Admin Clerk W & S: Ficksburg 1 x Superintendent W & S: Clocolan 1 x Superintendent W & S: Marquard 1 x Superintendent Setsoto Municipality (FS 191) Organogram - 2013 W & S: Senekal 1 x Superintendent 22

ANNEXURE ES: 3 b Division: Water & Sanitation Bulk Manger Admin Support 1 x Admin Clerk W & S: Senekal & Marquard W & S: Ficksburg & Clocolan 1 x Superintendent Setsoto Municipality (FS 191) Organogram - 2013 23

ANNEXURE ES: 4 a Section: Water Treatment Plants Water & Waste Treatment Plants (Ficksburg & Clocolan) Superintendent Waste Purification: Ficksburg Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers Waste Purification: Clocolan Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers Water Plant: Ficksburg Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers 1 x Sampler 1 x Lab Technician Water Plant: Clocolan Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers Notes: 1. The Superintendent is the term use for supervisor in this Policy Framework. Setsoto Municipality (FS 191) Organogram - 2013 24

ANNEXURE ES: 4 b Section: Water Treatment Plants Water & Waste Treatment Plants (Marquard & Senekal) Superintendent Waste Purification: Marquard Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers Waste Purification: Senekal Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers 1 x Lab Technician 1 x Sampler Water Plant: Marquard Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers Water Plant: Senekal Senior Operator (TL) 8 x Process Controllers 1 x Cleaner 2 x General Workers Notes: 1. The Superintendent is the term use for supervisor in this Policy Framework. Setsoto Municipality (FS 191) Organogram - 2013 25

ANNEXURE ES: 5 Section: Water & Sanitation Maintenance - Ficksburg W & S Maintenance: Ficksburg Superintendent Maintenance: Water Senior Plumber (TL) 2 x Plumbers 4 x General Workers Maintenance: Sanitation Senior Plumber(TL) 1 x Truck/ Tractor Driver 2 x Plumbers 4 x General Workers Setsoto Municipality (FS 191) Organogram - 2013 Vacuum & Night Soil Tractor Driver (TL) 1 x Truck Driver 15 x Wash-Bay Workers 15 x General Workers 26

ANNEXURE ES: 6 Section: Water & Sanitation Maintenance - Clocolan W & S Maintenance: Clocolan Superintendent Maintenance: Water Senior Plumber (TL) 1 x Plumbers 4 x General Workers Maintenance: Sanitation Senior Plumber (TL) 1 x Plumbers 4 x General Workers Setsoto Municipality (FS 191) Organogram - 2013 Vacuum & Night Soil Tractor Driver (TL) 1 x Truck Driver 4 x Wash-bay Workers 10 x General Workers 27

ANNEXURE ES: 7 Section: Water & Sanitation Maintenance - Marquard W & S Maintenance: Marquard Superintendent Maintenance: Water Senior Plumber (TL) 1 x Plumber 4 x General Workers Maintenance: Sanitation Senior Plumber (TL) 1 x Plumber 4 x General Workers Setsoto Municipality (FS 191) Organogram - 2013 Vacuum & Night Soil Tractor Driver(TL) 1 x Truck Driver 10 x Wash-bay Workers 10 x General Workers 28

ANNEXURE ES: 8 Section: Water & Sanitation Maintenance - Senekal W & S Maintenance: Senekal Superintendent Maintenance: Water Senior Plumber (TL) 1 x Plumber 4 x General Workers Maintenance: Sanitation Senior Plumber (TL) 1 x Plumber 4 x General Workers Setsoto Municipality (FS 191) Organogram - 2013 Vacuum & Night Soil Tractor Driver (TL) 1 x Truck Driver 15 x Wash-bay Workers 15` x General Workers 29

ANNEXURE ES: 9 Division: Utility Services UTILITY Services Manager Admin Support Shared Admin Clerk R & S: Ficksburg 1 x Supervisor R & S: Clocolan R & S: Marquard 1 x Supervisor R & S: Senekal Electricity 1 x Supervisor: Ficksburg & Clocolan 1 x Supervisor: Marquard & Senekal) Refer to Annexure ES 10 Refer to Annexure ES 11 Refer to Annexure ES 12 Refer to Annexure ES 13 Refer to Annexure ES 14 Notes: 1. Utility refers to Electricity and Roads & Storm-water. Setsoto Municipality (FS 191) Organogram - 2013 30

ANNEXURE ES: 10 Section: Roads & Storm-water - Ficksburg Roads & Storm-water: Ficksburg Engineer: Civil R & S: Maintenance (Gravel Roads) Technician 1 x Grader Operator 1 x Tipper Driver 1 x Operator: Roller 1 x TLB Operator 1 x Driver: Dumper 1 x Bricklayer 5 x General Workers R & S: Maintenance (Tar Roads) Technician 2 x Tractor Driver 10 x General Workers Setsoto Municipality (FS 191) Organogram - 2013 R & S: Maintenance (Tar Roads) Technician 1 x Tractor Driver 5 x General Workers 31

ANNEXURE ES: 11 Section: Roads & Storm-water - Clocolan Roads & Storm-water: Clocolan Supervisor R & S: Maintenance (Gravel Roads) R & S: Maintenance Roads) Technician 1 x Grader Operator 1 x TLB Operator 2 x Tipper Driver 1 x Front-end loader 1 x Operator: Roller 1 x Bricklayer 2 x General Workers (Tar Technician 1 x Truck/ Tractor Driver 4 x Gutter Cleaner 12 x General Workers Notes: Setsoto Municipality (FS 191) Organogram - 2013 32

ANNEXURE ES: 13 Section: Roads & Storm-water - Marquard Roads & Storm-water: Marquard Supervisor R & S: Maintenance (Gravel Roads) R & S: Maintenance (Tar Roads) Technician 1 x Tipper Driver 1 x Bricklayer 2 x General Workers 1 x Grader Operator 1 x Roller Operator 1 x TLB Operator 1 x Front-end loader Operator Technician 1 x Tractor Driver 4 x Gutter Cleaner 6 x General Workers Setsoto Municipality (FS 191) Organogram - 2013 33

ANNEXURE ES: 14 Section: Roads & Storm-water - Senekal Roads & Storm-water: Senekal Supervisor R & S: Maintenance (Graver Roads) R & S: Maintenance (Tar Roads) Technician 3 x Tipper Truck Driver 1 x Bricklayer 5 x General Workers 1 x Grader Operator 1 x Bull-dozer Operator 1 x Roller Operator 1 x Front-end Loader Operator 1 x Tractor Driver 4 x Gutter Cleaner 8 x General Workers Setsoto Municipality (FS 191) Organogram - 2013 34

ANNEXURE ES: 15 Section: Electricity 2 x Supervisor Electricity: Ficksburg & Clocolan Electricity: Marquard & Senekal 1 x Supervisor Electricity: Ficksburg Electrician (TL) 2 x Artisan Assistant 1 x Streetlight Operator 10 x General Workers Electricity: Clocolan Electrician (TL) 1 x Artisan Assistant 2 x General Workers 1 x Streetlight Operator Electricity: Marquard Electrician (TL) 1 x Artisan Assistant 2 x General Workers 1 x Streetlight Operator Setsoto Municipality (FS 191) Organogram - 2013 Electricity: Senekal Electrician (TL) 2 x Artisan Assistant 1 x Streetlight Operator 4 x General Workers 35

ANNEXURE ES: 16 Division: Planning & Property Management Manager Admin Support 1 x Admin Clerk Spatial & Land-use Planning 1 x Town Planner 1 x Building Control Officer 2 x Building Inspector 1 x Admin Officer Property & Land Management 1 x Supervisor 1 x Admin Officer: Land & Property Management 1 x Admin Officer: Rental Stock 5 x Informal Settlement Inspectors 1 x Facilities Officer 4 x Multi Skilled Artisans 12 x General Workers (three per Area) Setsoto Municipality (FS 191) Organogram - 2013 Human Settlements & Facilities 1 x Supervisor 4 x Housing Beneficiary Management Clerks (one per Area) 1 x Housing Officer: Dispute Resolution 36

ANNEXURE DPSS: 1 Directorate: Social Security Development Planning & Social Security Director Admin Support 1 x Secretary Public Safety 1 x Manager Parks, Cemeteries & Recreation 1 x Manager Solid Waste 1 x Manager Setsoto Municipality (FS 191) Organogram - 2013 LED & Tourism Development 1 x Manager 37

ANNEXURE DPSS: 2 Division: Public Safety Manager Admin Support 1 x Admin Clerk Traffic Management Disaster & Emergency Services 1 x Traffic Chief 1 x Chief: Fire & Rescue 2 x Senior Traffic Officers 7 x Traffic Officers (Ficksburg) 4 x Traffic Officers (Clocolan) 7 x Traffic Officers (Senekal) 4 x Traffic Officers (Marquard) 4 x Peace Officers 8 x Street Painters 3 x Admin Clerks: AARTO 1 x Disaster Management Officer 2 x Senior Fire-fighters 30 x Fire-fighters 2 x Admin Clerks Setsoto Municipality (FS 191) Organogram - 2013 Security 2 x Security Chief 66 x Security Officers 38

ANNEXURE DPSS: 3 Division: Parks, Cemeteries & Recreation Parks, Cemeteries & Manager Recreation Admin Support 1 x Secretary Parks & Cemeteries: Ficksburg 1 x Supervisor Refer to DPSS: 4 Parks & Cemeteries: Clocolan 1 x Supervisor Refer to DPSS: 5 Parks & Cemeteries; Marquard 1 x Supervisor Refer to DPSS: 6 Setsoto Municipality (FS 191) Organogram - 2013 Parks & Cemeteries; Senekal 1 x Supervisor Refer to DPSS: 7 39

ANNEXURE DPSS: 4 Section: Parks & Cemeteries – Ficksburg Parks & Cemeteries: Ficksburg Supervisor Cemeteries TLB Operator (TL) 1 x Clerk – Bookings & Recording 4 x General Workers Parks Heavy Vehicle / Tractor Driver (TL) 15 x General Workers 16 x Weed & Kudu Operators 1 x Caretaker – Swimming Pool Notes: 1. TL = Team Leader Setsoto Municipality (FS 191) Organogram - 2013 40

ANNEXURE DPSS: 5 Section: Parks & Cemeteries – Clocolan Parks & Cemeteries: Clocolan Supervisor Parks Cemeteries Team Leader 1 x Clerk – Bookings & Recording 4 x General Workers 1 x Tractor Driver 10 x General Workers 1 x Caretaker 6 x Weed & Kudu Operators Notes: 1. TL = Team Leader Setsoto Municipality (FS 191) Organogram - 2013 41

ANNEXURE DPSS: 6 Section: Parks & Cemeteries – Marquard Parks & Cemeteries: Marquard Supervisor Cemeteries Parks Team Leader 1 x Clerk – Bookings & Recording 4 x General Workers 1 x Tractor Driver (TL) 10 x General Workers 6 x Weed & Kudu Operators 1 x Caretaker Notes: 1. TL = Team Leader Setsoto Municipality (FS 191) Organogram - 2013 42

ANNEXURE DPSS: 7 Section: Parks & Cemeteries – Senekal Parks & Cemeteries: Senekal Supervisor Cemeteries Parks Team Leader 1 x TLB Operator (TL) 1 x Clerk – Bookings & Recording 4 x General Workers Notes: Team Leader 1 x Heavy Vehicle/ Tractor Driver (TL) 4 x General Workers 6 x Weed & Kudu Operators 1 x Caretaker 1. Team Leader (TL) = TLB/ Heavy Vehicle/ Tractor Driver and report to Superintendent. Setsoto Municipality (FS 191) Organogram - 2013 43

ANNEXURE DPSS: 8 Division: Solid Waste Management Manager Admin Support 1 x Admin Clerk Landfill Sites 1 x Superintendent 4 x Landfill Site Controllers 4 x Gate Controllers 4 x Front-end Loader Operators 1 x Grader Operator 2 x Tipper Truck Drivers 8 x Landfill Spotters Waste: Ficksburg Waste: Clocolan 1 x Superintendent Refer to Annexure DPSS 11 Refer to Annexure DPSS 12 Waste: Marquard 1 x Superintendent Refer to Annexure DPSS 13 Waste: Senekal 1 x Superintendent Refer to Annexure DPSS 14 Notes: 1. Landfill Spotters = Guides Vehicles and Recycling activities @landfill site. Setsoto Municipality (FS 191) Organogram - 2013 44

ANNEXURE DPSS: 9 Section: Solid Waste Management - Ficksburg Solid Waste: Ficksburg Superintendent x 2 Public & Street Cleaning Refuse Collection Team Leader 1 x Truck/ Tractor Driver (TL) 4 x General Workers 1 x Compact Vehicle/ Tractor Driver (TL) 4 x General Workers Refuse Collection Team Leader 1 x Compact Vehicle/ Tractor Driver (TL) 4 x General Workers Notes: 1. Team Leader (TL) = Compact/ Tractor/ Truck Driver and report to Superintendent. Setsoto Municipality (FS 191) Organogram - 2013 45

ANNEXURE DPSS: 10 Section: Solid Waste Management - Clocolan Solid Waste: Clocolan Superintendent Refuse Collection Public & Street Cleaning Team Leader 1 x Truck/ Tractor Driver (TL) 4 x General Workers Team Leader 1 x Compact Vehicle/ Tractor Driver (TL) 4 x General Workers Refuse Collection Team Leader 1 x Compact Vehicle/ Tractor Driver (TL) 4 x General Workers Notes: 1. Team Leader (TL) = Compact/ Truck/ Tractor report to Superintendent. Setsoto Municipality (FS 191) Organogram - 2013 46

ANNEXURE DPSS: 11 Section: Solid Waste Management - Marquard Solid Waste: Marquard Superintendent Refuse Collection Public & Street Cleaning Team Leader 1 x Tractor Driver (TL) 4 x General Workers Team Leader 1 x Compact Vehicle/ Tractor Driver (TL) 4 x General Workers Refuse Collection Team Leader 1 x Compact Vehicle/ Tractor Driver (TL) 4 x General Workers Notes: 1. Team Leader (TL) = Compact/ Truck/ Tractor report to Superintendent. Setsoto Municipality (FS 191) Organogram - 2013 47

ANNEXURE DPSS: 12 Division: LED & Rural Development LED & Tourism Development 1 x Clerk Manager Admin Support 1 x Admin Clerk Local Economic Development 1 x LED Officer 2 x LED Clerks 1 x Sports, Arts & Culture Officer 2 x Sports, Arts & Culture Clerks Tourism Development 1 x Tourism Officer 2 x Tourism Clerks Setsoto Municipality (FS 191) Organogram - 2013 48

Thank You Thinking ahead: It wasn’t raining when Noah built the Ark. Setsoto Municipality (FS 191) Organogram 2013 49