SESSION PLAN Overview 5 minutes Definitions 15 minutes

SESSION PLAN Overview 5 minutes Definitions 15 minutes Four building Blocks 10 minutes Exercise 10 minutes 12 Factors 20 minutes Exercise 20 minutes Conclusion 10 minutes

Low Emissions Land Use Planning Development Team Acknowledgements Name Affiliation David Saah; Co-Lead University of San Francisco, SIG Name Affiliation Phan Xuan Thieu Vinh University, Vietnam Mohd Zaki Hamzah; Co-Lead University Putra Malaysia Chalita Sriladda USAID-LEAD Khamla Phanvilay, Co-Lead National University of Laos Hoang Thi Thu Duyen Vietnam Forestry University, Vietnam Cao Thuy Anh Dalat University, Vietnam Ladawan Puangchit Kasetsart University, Thailand Chalermpol Samranpong Chiang Mai University, Thailand Do Anh Tuan Vietnam Forestry University, Vietnam Pham Thanh Nam USAID LEAF Vietnam Lyna Khan Royal University of Phnom Penh, Cambodia Peter Stephen USAID LEAF Bangkok Le Ba Thuong Vietnam Forestry University, Vietnam Hoang Vinh Phu Vinh University, Vietnam Napat Jakwattana University of Phayao, Thailand Vipak Jintana Kasetsart University, Thailand Nur Anishah Binti Aziz University Kebangsaan Malaysia Kulala Mulung PNG University of Technology Ratcha Chaichana Kasetsart University, Thailand Sureerat Lakanavichian Chiang Mai University, Thailand Somvilay Chanthalounnavong National University of Laos Thavrak Huon Royal University of Agriculture, Cambodia Vongphet Sihapanya National University of Laos Athsaphangthong Munelith USAID LEAF Laos David Ganz USAID LEAF Bangkok Attachai Jintrawet Chiang Mai University, Thailand Chi Pham, Project Coordinator USAID LEAF Bangkok Chanin Chiumkanokchai USAID LEAF Bangkok Kent Elliott US Forest Service Lam Ngoc Tuan Dalat University, Vietnam Beth Lebow US Forest Service Mark Fenn USAID Vietnam Forests & Deltas Geoffrey Blate US Forest Service

Low Emission Land Use Planning (LELUP) Section 5. Monitoring and Evaluation 5. 1. Establish M&F Framework Regional Climate Change Curriculum Development

LELUP Framework 1. 1 Regulatory Assessments 1. 2 Stakeholder Engagement 1. 3 Planning & Development Goals & Objectives 5. 1 Establish M&E Framework MONITORING & EVALUATION 4. 3 Implementation Needs NEGOTIATING & PRIORITIZING IMPLEMENTATION PLAN 4. 2 Priorities & Sequence Implementation Activities ENABLING ENVIRONMENT Low Emission Land Use Planning ASSESSMENT OF CURRENT CONDITION ANALYSIS OF FUTURE OPTIONS 4. 1 Negotiate Agreement on Options 3. 3 Scenario Assessment 2. 1 Environment, Social, & Economic Data Needs 2. 2 Understanding Historic Land Use Change 2. 3 Data & Capacity Gap Assessment 3. 1 Modeling Future Trends 3. 2 Business as Usual Baseline Construction

Learning Objectives At the end of this session, learners will be able to: § Identify the elements necessary to develop an monitoring and evaluation (M&E) plan, including the factors necessary for the execution of a successful plan Who How What

Definition: MONITORING Monitoring focuses on the implementation process and progress towards the achievement of land use planning objectives.

Definition: EVALUATION § Evaluation measures how well the planning activities have met expected objectives and/or the extent to which changes in outcomes can be attributed to the land use plan.

Monitoring vs. Evaluation Monitoring Evaluation Continuous: day-to-day, routine, on Periodic: important milestones (midgoing activities term or end of project) Documents progress using selected indicators Comprehensive investigation, intensive review of achievements of program and other determinants of results Focuses on inputs, activities and outputs Focuses on outcomes and impacts Provides warning signs to managers Provides managers with strategy and policy options if corrective action is needed Self-assessment External analysis

Definition: Monitoring & Evaluation M&E is an iterative process by which data are collected analyzed in order to provide information to stakeholders for use in land use planning

NOW Drivers of Change Time to M&E Scenario 3 + / BAU n nditio o C t n e r r u C / Past Trend Scenario 2 Goal / Objective Scenario 1 + / - Time/Space Rules of the Game M&E +/-

Developing a M&E System 1: Vision 2: Capacity to supply information 3: Capacity to use information 4: Enabling Longevity MONITORING & EVALUATION ENABLING ENVIRONMENT NEGOTIATING & PRIORITIZING IMPLEMENTATION PLAN ASSESSMENT OF CURRENT CONDITION ANALYSIS OF FUTURE OPTIONS

The 4 essential M&E building blocks 1: Vision MONITORING & EVALUATION Assist stakeholders in decision making ENABLING ENVIRONMENT NEGOTIATING & PRIORITIZING IMPLEMENTATION PLAN ASSESSMENT OF CURRENT CONDITION ANALYSIS OF FUTURE OPTIONS

Example: Participatory Biodiversity Monitoring for REDD+

The 4 essential M&E building blocks 2: Capacity to supply information MONITORING & EVALUATION § Credible & Relevant Data § Skilled Personnel ENABLING ENVIRONMENT NEGOTIATING & PRIORITIZING IMPLEMENTATION PLAN ASSESSMENT OF CURRENT CONDITION ANALYSIS OF FUTURE OPTIONS

The 4 essential M&E building blocks 3: Capacity to use information MONITORING & EVALUATION § Clarity of Expectations § Capacity to Actually incorporate & use the M&E information ENABLING ENVIRONMENT NEGOTIATING & PRIORITIZING IMPLEMENTATION PLAN ASSESSMENT OF CURRENT CONDITION ANALYSIS OF FUTURE OPTIONS

The 4 essential M&E building blocks 4: Enabling Longevity MONITORING & EVALUATION § Sustaining M&E over the long-term ENABLING ENVIRONMENT NEGOTIATING & PRIORITIZING IMPLEMENTATION PLAN ASSESSMENT OF CURRENT CONDITION ANALYSIS OF FUTURE OPTIONS

M&E System Launching 1: Vision POLITICAL WILL 2: Capacity to supply information M&E INFRASTRUCTURE 3: Capacity to use information 4: Enabling Longevity POLITICAL WILL

List Factors Critical for the Success of an M&E Program 1: Vision POLITICAL WILL 2: Capacity to supply information M&E INFRASTRUCTURE 3: Capacity to use information 4: Enabling Longevity POLITICAL WILL

M&E: Critical Success Factors Demand Uses Leadership Commitment Resourcing Accountability Technical Capacity Infrastructure to Supply M&E Information Infrastructure to Use M&E Information Oversight Values & Ethics Sustainability

Example to think about…. The current land use planning goals in Lam Dong Province, Vietnam are: Category Objective Indicator Environmental Maintain at least 61% forest cover by Percent forest cover 2015 Maintaining or improving ecological 1) Ratio of natural forest to plantations integrity 2) Species type diversity 3) Richness Economic Social Reduce GHG emissions in the AFOLU sector by 20% by 2020. Increase annual GDP growth rate from 12 -15% GDP per capita will reach USD 2, 300 by 2015 Population growth reduced to 1. 3% (2015) and 1. 2% (2020) No poor households by 2020 Tons CO 2 equivalents (t. CO 2 e)/year GDP growth rate GDP per capita Population growth rate by urban and rural sectors General poverty rate by urban and rural sectors

DEMAND § Define What is driving the demand for M&E § Integrate the Land Use Planning Goals and Objectives into M&E

USES § Define how the M&E information be used by multiple stakeholders § Define current gaps in information that are currently not being met.

LEADERSHIP § Identify who is supportive of the effort § Identify a ‘champion’ for the M&E exercise.

Commitment § Get commitment to LAUNCH M&E § Get commitment to SUSTAIN M&E

Resources § Identify where the money will come from § Identify where the skilled people will come from.

Accountability § Identify who is ultimately accountable § Firmly Establish Roles & Responsibilities

Technical Capacity § Build capacity to collect reliable data & report credible information. § Develop skilled personnel § Leverage existing institutions that could serve as credible ‘partners’

Infrastructure to Supply M&E Information Define your Policy and Standards § Develop Realistic Needs Assessment § Insure that the M&E information that gets reported is credible, timely & responding to the priority issues. §

Infrastructure to Use M&E Information § Develop formal “Use” relationships § Align ‘incentives’ within institutions to use M&E information § Define formal and informal methods for sharing M&E information

Oversight § Define how the system will be monitored over time § Define how the ‘performance’ of the M&E system itself will be measured and adjusted as necessary.

Values & Ethics § Define formal code of conduct describing accountabilities & expected behavior for planners § transparency § access to information § fair & balanced reporting § accountability

Sustainability § Define requirements and safeguards to ensure that an M&E system will be made sustainable (i. e. allowed to continue over time).

Challenges § LACK OF PROCESS § Systematic M&E § Clear Principles, Criteria, and Indicators § Feedback mechanism § Enforcement of monitoring plan § Risks associated identified § Uncertainty

Emerging Opportunities § Existing M&E plans, institutions, and data sets that can be leveraged.

TAKE HOME MESSAGE § M&E Framework has to be designed early in the process. § It needs stakeholder inputs § It needs to be adequately resourced with clear roles and responsibilities assigned. § It should be a key management tool in assessing implementation achievements and limitations.

References § A Framework for Developing an Effective Monitoring and Evaluation System in the Public Sector – Key Considerations from International Experience § Open Standards for the Practice of Conservation § The Asian Community of Practice for Monitoring and Evaluation of Climate Change Interventions § The World Bank (2004), Monitoring and Evaluation” Some Tools, Methods and Approaches. § UNDP (2009), Handbook on Planning, Monitoring and Evaluating for Development Results, UNDP, New York.