Session I Scoping Project and Explore Possibilities Module

Session I: Scoping Project and Explore Possibilities Module 3: Project Formulation/Preparation Bun. Chhoeuth KENG; September 2016

Contents 1. 2. 3. 4. 5. 6. 7. Learning Objective What is project scoping? How important is project scoping? How to conduct project scoping? Recommended tool to be used in project scoping What is the exploring possibilities? How important is exploring possibilities 2

Contents 8. How to conduct exploring possibilities? 9. Recommended tool to be used in exploring possibilities 10. Exercises 3

1. Learning Objective Participants will understand how to conduct project scoping and explore possibilities 4

2. What is project scoping? v. A key management practice v. A part of project planning v. It is also a process of identifying issues, concerns and opportunities 5

3. How important is project scoping? v. It is the first step in PFP. v. It defines broad parameters of project v. Sets approximate boundaries for what the project will attempt to do (WWF, 2006). Defines broad parameters Project Sets Scoping approxima Exploring te possibilities boundaries 6

4. How to conduct project scoping? Process 1. Identify a draft project goal 2. Identify a project objective/purpose 3. Define name of a project 4. Identify a project period 5. Identify geographic areas 7

4. How to conduct project scoping? Process 6. Identify beneficiaries 7. Identify collaborators 8. Define project strategy for implementation 9. Identify resources 8

Annex 1 -project scoping framework 4. How to conduct project scoping? Resource Mobilization Staff Raise fund to recruit needed staff members Establish a volunteer component Equipment and materials Propose for fund from donors Partnering with others to get donations Work in partnership with volunteer organizations/ins titutions 9

Annex 1 -project scoping framework 4. How to conduct project scoping? Resource Mobilization Information technology Propose to donor(s) to recruit IT expert(s) Work in partnership with other NGOs or institutions Finance Resource mobilization strategy and plan Set up small enterprise that can generate income 10

Annex 1 -project scoping framework 5. Recommended tool to be used in project scoping? Project scoping framework Geographic area Beneficiar Collaborator Strategies s Resources What we need What we Gap have Project title: Equal Develop Project Period: 5 years (2016 -2020) Goal: To promote gender equality and equity in development of communities and to increase participation of women in leadership in society Project Objective: To develop capacity of women on leadership in order that they are able to take leadership roles in their communities 100 All community Local Develop 25 qualified staff 15 10 8 7 communitiesin people, but the govern capacity of 15 laptops 3 provinces main focus is ment women and 3 Desktops 2 1 women and Elders young girls. 11

Annex 1 -project scoping framework 6. What is the exploring possibilities? A process of analyzing and identifying new possible project ideas A method of identifying new project opportunity 12

Annex 1 -project scoping framework 7. How important is exploring possibilities? Respond to call for proposal Respond to To. R Rresource mobilization and fundraising strategy 13

Annex 1 -project scoping framework 8. How to do Exploring Possibilities? Analyzing To. R Reflect with project goal and objective 14

Annex 1 -project scoping framework Exploring possibilities 8. How to do Exploring Possibilities? Identify areas for research Identify barberries or challenges Develop methods for data gathering and analysis Develop research question Identify resources needed 15

Annex 1 -project scoping framework Possibilities Identification 8. How to do Exploring Possibilities? Identify priorities or needs for intervention Identify current projects/activities responding to those priorities/needs Identify what gaps exist and need to be filled Identify potential projects who can fill the gaps and develop mechanism to get them engaged 16

Annex 1 -project scoping framework Possibilities Identification 8. How to do Exploring Possibilities? Identify the new possibilities for new project Recommendations for decision making 17

9. Recommended tool to be used in exploring possibilities? • Tool 1: Expectations and Alignment Analysis Framework • Tool 2: Exploring Possibilities Framework • Tool 3: Possibilities Identification Framework 18

9. Recommended tool to be used in exploring possibilities? Tool 1: Expectations and Alignment Analysis Framework Expectations in To. R Women can better access to NRM Increase number of women in playing role in decision making Project Goal Objective To promote gender To develop equality and capacity of leadership women on leadership Alignment Recommendations Women can better access to NRM and increase number women in playing role in decision making are well aligned and project goal and objective The project should consider exploring new project idea to capture this funding opportunity 19

9. Recommended tool to be used in exploring possibilities? Tool 2: Exploring Possibilities Framework Research Questions to Ask Question Area for research: 1 - Local governance Current NRM policy and framework status of local governance in relation Local authorities respond to to NRM the needs of people Priorities Informants Methods Capacity of Organic laws and Literature review local legal framework authorities in NRM Advocacy Community capacity people NGOs Private sectors Semi-structured interview and Focused Group Discussions (FGDs) 20

9. Recommended tool to be used in exploring possibilities? Tool 3: Possibilities Identification Framework Prioriti Current Gaps es/ projects needs Capacity Two NGOs Low capacity of local Forestry and authority in in NRM authoriti fishery Limited cooperation es in departments between commune NRM leaders and relevant departments. Possibilities Capacity development to commune leaders and councilors Facilitate dialogue among commune leaders and relevant departments Recommendati ons Should consider it as a high priority as it fits very well with the project objectives. 21

10. Exercises Materials: flip chart, markers Exercise type: Small group work Purpose: to practice on project scoping Activities: v. Provides introduction to participants v. Divides participants into five small groups. 22

10. Exercises v. Each group selects one of 7 problems as follow: Ø Low organic agricultural productions. ØYouth do not participate in community development. ØPoor general health and well-being of community members ØHigh incidence of sexual and reproductive health of young people aged 16 – 30. ØUnsustainable use of natural resources. ØLow consumption of clean water. 23

10. Exercises v. Each group analyze the problem they selected: Ø Identify causes of identified problem ØIdentify project goal and objective ØDefine name of a project ØIdentify a project period ØIdentify geographic areas ØIdentify beneficiaries ØIdentify collaborators ØDefine project strategies ØIdentify resources 24

10. Exercises v. Each group has approximately 30 minutes: ØIdentify areas for research ØDevelop methods and approach for data collection and analyzing ØDevelop research questions (key research question) ØIdentify what are other questions to ask ØDecide who will be the informants ØDecide to how to collect data Please use scoping framework in the next slide 25

10. Exercises Scoping framework Geographic area Project title: Project Period: Goal: Beneficiar Collaborator Strategies s Resources What we need What we Gap have Project Objective: 26

References • NAO. (2015). Scoping Document. Norwest Aviation Operations. • WWF. (2006). Resources for Implementing the WWF Project & Programme Standards. World Wildlife Fund. 27