SESSION 4 MODULE 4 PROJECT IMPLEMENTATION by Navuth

SESSION # 4 MODULE 4: PROJECT IMPLEMENTATION by: Navuth YA, Consultancy Team Member 6/9/2021 1

IV. Project Resource Mobilization 1. Introduction; 2. Financial resources management; 3. Materials and equipment management; 4. Local contribution; 5. Time management. 6/9/2021 2

1. Introduction Definition: • Project resource mobilization refers to all activities involved in securing new and additional resources for the organization and involved in making better use of, and maximizing, existing resources to implement the project. It is also a process, of identifying the resources essential for the development, implementation and continuation of works for achieving the organization's mission. Project resources here can include finance, materials and equipment, physical office, contributions of community and beneficiaries, and time. 6/9/2021 3

Importance: • Ensuring the continuity of the organization; • Supporting sustainability of the organization financially, programmatically and institutionally; • Allowing for improvement and scaling up organizational operations for the project. • Help diversify and expand its resources base; • Help identify and analyze the resources available for project priorities, policies and efficient budget allocation; • Help understand its current donor funding landscape, resource availability and support commitment; • Help to maximize use of domestic capital and skills to expand deep relations with stakeholders; and • Help to provide continuity and stability to the organization and its work. 6/9/2021 4

2. Financial resources management Definition: • Financial resource management is the process to efficiently and effectively manage organizational financial resources in a manner to achieve organizational target and objectives. Generally, financial resource management involves planning, organizing, controlling and monitoring financial resources in order to attain the objectives of the organization. Objective: • To ensure that financial resource is properly spent and well managed for the purpose of project implementation. 6/9/2021 5

Benefits: • To contribute to the project success and ensuring sound financial management; and • To build public confidence, especially from development partners/donors and attract more funding. • To make effective and efficient use of resources; • To become more accountable to donors and other stakeholders; • To gain advantage in competition for increasingly scare resources; • To prepare for long term financial sustainability. Processes: • Grant management; • Financial policy and procedures; • Annual budget plan; • Financial document keeping; • Donor projection; • Financial reporting system; and • Fundraising plan. 6/9/2021 6

3. Materials and equipment management Definition: • It is a process, involving in planning, organizing, controlling and monitoring materials and equipment from the initial purchase to destination through internal operation within the organization. Objective: • To gain economy in purchase of materials and equipment; • To satisfy the demand in consumption when necessary; • To keep reserve stock for use when necessary; • To ensure that necessary materials and equipment items are properly defined and procured, efficiently used and well managed. 6/9/2021 7

Benefits: • Timely securing all materials and equipment resources required to undertake the project as planned; and • Increasing a greater chance for the success of project implementation. Processes: • List all types of materials needed to undertake the project; • Describe the purpose of each material item and specify usage timeframe; • Create a detailed materials resource schedule including quantity of each item; • Create a master list for procurement purpose; • Procurement procedure and delivery process; and • Build the inventory list. 6/9/2021 8

4. Local contribution Definition: • Local contribution is an in kind , in cash and voluntary work contribution to be provided by local community members, local authorities and key stakeholders involved in the project implementation. Objectives: • To promote participation, support and contribution in the project implementation of beneficiaries, community members, local authorities and key stakeholders involved in the project implementation; • To promote a better chance of success in the project implementation. 6/9/2021 9

Benefits: • To help provide long term solutions to community problems/needs; • To help reduce financial burden of implementing organization and whole dependency on fuding of donors; • To promote community ownership and ongoing sustainability of the project. 6/9/2021 10

5. Time management Definition: • Project time management refers to the way that you organize and plan how long you spend on specific activities. It consists of processes required to ensure timely completion of the project. Importance: • Effective time management provides enormous benefits which include: a greater productivity and efficiency, a better professional reputation, less stress, increased opportunities for advancement, and greater opportunities to achieve important life and career goals. Consequence of missing deadlines: • Time management is crucial to project implementation. Failing to manage time effectively, it would result in some very undesirable consequences such as: inefficient work flow, poor work quality, a poor professional reputation and a stalled career, losing creditabilities in the eye of donors/other stakeholders and high 11 stress 6/9/2021 levels.

Project Time Management Tools and Techniques • Gantt Chart and Work Breakdown Structure are the two most commonly used tools for project time management. The former is mostly used for a simple and smaller project while the later is generally used for a large and complicated project. Both have a comparable advantages and disadvantages and can supplement one another. The Use of Gantt Chart or Bar Chart as a Tool • The Gantt Chart can illustrate the relationship between work activities having duration, events without duration that indicate a significant completion, and milestones that represent major achievements or decision points. • Work Breakdown Structure (WBS) is commonly used to provide the framework for organizing and managing the work of large and complex projects. 6/9/2021 12