Session 3 Original Cataloging How are fixed fields

Session 3: Original Cataloging How are fixed fields coded for serials? What is the chief source for a serial? How do I determine the main entry for serials? What title information should be included in the record?

Sample Serial: Vol. 14, No. 3 Cover Dec. , 1998

Sample Serial (cont’d): DECEMBER 1998 VOL. 14, NO. 3 Table of Contents Page 201 (first page)

Sample Serial (cont’d): East Tennessee Historical Society P. O. Box 1629, Knoxville, TN Tennessee Ancestors (ISSN 0882 -0635) is published triannually by the East Tennessee Historical Society. . . Verso of Table of Contents Page ( P. 202)

Fixed Field Differences from Monographs: v Publication status = currently published, dead, or unknown. v Beginning/ending dates = base this on the 362 dates; when combined dates, use the last (e. g. , 1993/1994) = how often the serial is published = is the frequency regular or not v Frequency v Regularity

Fixed Field Differences (cont’d): v ISSN v Type of continuing resource v Entry convention = NSDP or ISSN Canada use only = monographic series, newspaper, periodical, or none of the above. = all current records are coded as "0" (successive entry)

Sample Record Fixed Field Coding: v Publication status c (current) v Beginning/ending dates 19 uu, 9999 v Frequency t (issued three times a year) v Regularity r (regular) v Type of cont. resource p (a periodical) v Entry convention 0 (successive entry)

Basis of the Description (AACR 2 12. 0 B 1/LCRI): Which Issue? v Select the first (i. e. , lowest numeric or earliest chronological designation) – 362 0 - #a Vol. 1, no. 1 (May 2002)- v Or the earliest available v Note the issue the serial is based on and the latest issue consulted, when appropriate 500 -- #a Description based on: Vol. 14, no. 3 (Dec. 1998). 500 -- #a Latest issue consulted: Vol. 16, no. 1 (Mar. 2000).

Chief Source (AACR 2 12. 0 B 2): What Source Within the Issue? v title page substitutes (preferred order): – – – – analytical title page (for series) cover caption masthead editorial pages colophon other pages v note when chief source is not the title page: 500 -- #a Title from cover.

Main Entry (AACR 2 21. 1 B 2): ¨ Decision process: – Does it fit one of the categories in AACR 2 21. 1 B 2? – If not, what is the title? – Is the title unique or does it need a uniform title?

21. 1 B 2: Categories most often used for serials v. A. Works of an administrative nature – (e. g. , annual reports, directories, etc. ) v. C. Works that reflect the collective thought of a body – (. e. g. reports of commissions, etc. ) v. D. Collective activity of a body (e. g. , conference proceedings)

Main Entry (cont’d): v entry under corporate body: 110 2 - #a International Centre for Settlement of Investment Disputes. 245 10 #a Annual report / #c ICSID. v entry under title (most common): 245 00 #a Look Japan. 245 00 #a Adobe magazine.

Main Entry (cont’d): ¨ entry under uniform title: (LCRI 25. 5 B) 130 0 - #a Network (Bristol, England) 130 0 - #a Network (Friends of Canadian Broadcasting) 130 0 - #a Network (Garden City, N. Y. ) ¨ entry under personal author (rare): 100 10 #a Gresham, Don. 245 14 #a The country music newsletter.

Title Proper (AACR 2 12. 1 B; 245 #a, #n, #p): v Title proper includes subfields #a (title), #n (numbering of section), and #p (name of section) v Importance of the title proper: – used to determine major changes – used in links – determines need for uniform title v examples: 245 00 #a OAH newsletter. 245 04 #a The bookman. #n Part B. 245 00 #a Journal of physics. #n E, #p Scientific instruments. 245 00 #a Country profile. #p China, Mongolia.

Title Proper (cont’d): ¨ omit variable data: (AACR 2 12. 1 B 7) On piece: 5 th Annual Report In record: = Annual report The 1994 Directory = The. . . directory In our example: 245 00 #a Tennessee ancestors. 500 -- #a Description based on: Vol. 14, no. 3 (Dec. 1998); title from cover.

Title transcription challenges How would you transcribe these titles? MIT’s Technology Report Government of Canada Publications du Gouvernement du Canada ARL Newsletter

Other Title Information (AACR 2 12. 1 E): v include if it is an initialism, or contains a statement of responsibility, or when title proper is just the name of the corporate body on piece: ER Economic Reform in record: 245 00 #a Economic reform : #b ER 245 00 #a Tennessee ancestors : #b a tri-annual publication of the East Tennessee Historical Society.

Other title information (cont. ) In other cases it can be given as a quoted note, included in 245, or omitted. v 245 00 #a Focus : #b a journal of legal studies. or v 245 00 #a Camera obscura. 500 -- #a “A journal of feminism and film history. ”

Statements of Responsibility (AACR 2 12. 1 F): v For serials, a statement of responsibility is generally a prominently placed corporate body appearing on the chief source in conjunction with the title – example: 245 00 #a News and events / #c Art Institute of Chicago. v Do not give editors as statements of responsibility

Variant titles: field 246 (AACR 2 12. 7 B 4): v additional title access: 245 00 #a Freeport daily journal. 246 1 - #i Alternate issues published with title: #a Chicago daily telegraph 245 04 #a The miner & workman's advocate. 246 3 - #a Miner and workman's advocate 245 00 #a Japan report = #b Nihon. 246 31 #a Nihon

Variant titles (cont’d): 245 00 #a Children's health care. 246 17 #a JACCH 245 00 #a Daily report. #p Western Europe. 246 30 #a Western Europe ¨ titles that do not appear on any pieces 246 1 - #i Popularly known as: #a Tenn. An

Sample Record: Type: a Blvl: s S/L: 0 Desc: a Elvl: Form: Orig: Sr. Tp: p Srce: Conf: 0 Ent. W: Cont: Gpub: Freq: t Regl: r Dt. St: c Ctrl: Lang: eng Mrec: Ctry: ISSN: Alph: Dates: 19 uu, 9999 245 00 #a Tennessee ancestors : #b a tri-annual publication of the East Tennessee Historical Society. 500 -- #a Description based on: Vol. 14, no. 3 (Dec. 1998); title from cover.

Summary v Base the description on the chief source of the first or earliest available issue in hand v The chief source is the title page or its substitute (cover, caption, etc. ) v Most serials are entered under title. v Uniform titles are used to distinguish different serials with the same title. v Record the title proper as it appears on the chief source, except for capitalization, punctuation and omissions v Record other title information when called for or when considered useful

Session 3: Exercises

Answers for Exercises: Example 1 Chief Source: cover Type: BLvl: S/L: Desc: a s 0 a ELvl: Form: Orig: Sr. Tp: Srce: d Conf: Ent. W: Cont: GPub: Freq: Regl: Dt. St: 245 00 #a Bells and bellringing. 500 -- #a Title from cover. Ctrl: MRec: ISSN: Dates: , Lang: Ctry: Alph:

Exercises (cont’d): Example 2 Chief source: caption at the top of page [1] Type: BLvl: S/L: Desc: a s 0 a ELvl: Form: Orig: Sr. Tp: Srce: d Conf: Ent. W: Cont: GPub: Freq: Regl: Dt. St: Ctrl: MRec: ISSN: Dates: , Lang: Ctry: Alph: 110 2 - #a Illinois State Genealogical Society. 245 10 #a Newsletter / #c Illinois State Genealogical Society. 246 17 #a ISGS 500 -- #a Description based on: Vol. 20, no. 1 (Jan. /Feb. 1999); title from caption.

Exercises (cont’d): Example 3 Chief source: cover Type: BLvl: S/L: Desc: 110 245 500 a s 0 a ELvl: Form: Orig: Sr. Tp: Srce: d Conf: Ent. W: Cont: GPub: Freq: Regl: Dt. St: Ctrl: MRec: ISSN: Dates: , Lang: Ctry: Alph: 2 - #a Art Institute of Chicago. 14 #a The Art Institute of Chicago annual report. -- #a Description based on: 1981/82; title from cover. -- #a Latest issue consulted: 2001/02.

Exercises (cont’d): Example 4 Chief Source: cover of 1966 edition Type: BLvl: S/L: Desc: a s 0 a ELvl: Form: Orig: Sr. Tp: Srce: d GPub: Conf: Freq: Ent. W: Regl: Cont: Dt. St: Ctrl: Lang: MRec: Ctry: ISSN: Alph: Dates: , 245 00 #a California information almanac. 500 -- #a Description based on: 1966 ed. ; title from cover.