SESSION 10 AN UPDATE ON EREPORTING and EMONITORING

SESSION 10 AN UPDATE ON E-REPORTING and E-MONITORING INITIATIVES 10. 1 Status of E-Reporting in the Region Eighth Tuna Data Workshop (TDW-8) 14 -18 April 2014 SPC, Noumea, New Caledonia

Presentation Outline • Overview of the e. TUNALOG system and Trials • Overview of the Observer on-board data entry Trials • Longline E-Monitoring Trials

Overview of the e. TUNALOG system and Trials e. TUNALOG is an Electronic Reporting System designed by SPC for capturing Purse Seine Vessel Regional Log Sheet Data

e. TUNALOG Mangement Interface front page

Smart PDF – same layout as RPL The e. TUNALOG layout is the same as the current MS Excel RPL

e. TUNALOG • • • Data entered by captain or officers Position data entry checks Automated catch totals By catch reporting Clear layout, manager interface Organized folder system and back up system

2013 trials • • • Ten trips were conducted on six vessels Three versions were trialed Updated TUFMAN in NFAs allowed importing e-log data Generated interest in the fishing industry Easy learning curve (same content/layout)

Data transmission • • • Using vessel email For NFAs and SPC: XML format – 5 to 15 kb For fishing company: PDF format – 4 to 8 kb Reporting: Daily, weekly or at end of trip Communication costs reduced

Data integration • NORMA, MIMRA and MFMR are currently able to upload e. TUNALOG data into their national TUFMAN databases • A log sheet is automatically audited in steps before staff authorize integration • Currently still need stamped log sheet to finalize data integration

2014 • Expand trials to US fleet with trials in AS (installed on 5 vessels as of 12 April) • FFA approved e. TUNALOG to replace RPL on trial basis • NFAs encouraged to work with national fishing companies • Ensure NFAs can import e-log data correctly • Trial digital signature options • Trial e. TUNALOG for Longline vessels

How can your country get involved? • You can download the e. TUNALOG software from SPC’s web page and get a feel for how it works • Talk about e. TUNALOG to your supervising staff • Contact Peter Williams at SPC to discuss trial possibilities http: //www. spc. int/oceanfish/en/ofpsection/datamanagement/spc-members/e-reporting/379 -etunalog-smart -pdf-manager

Overview of the Observer on-board data entry Trials Since August 2013, TUBS has been trialed by observers entering data while at sea on purse seine vessels

Tuna Observer Data System: TUBS web

TUBS: MS Access

E-reporting System- TUBS • This web based data entry system is visually appealing and user friendly • Observers showed high appreciation of using this system of data recording • Multiple data entry checks allowed for mistakes to be spotted and rectified: PS-4 calculations and PS-2 Positions entries.

Trials conducted in 2013 • Summary of trials conducted in FSM and RMI • Summary of equipment used • Summary of software used

Trainings • • • Trainings were conducted one on one Between four to six days Observers used they previous workbook The quiet environment of the conference room was adequate Trainees helped each other at one stage which was helpful

Hardware • Three TOSHIBA laptops 15”screen size with number key pad – Dual core i 5 – 4 Gb Ram • Laptops were sturdy, but perhaps too bulky – 13” screen laptops could be tested • Computer generated interest by crew on some vessels laptops were kept in lockers at all times.

At sea conditions • Observers spent on average 1. 5 hours a day to enter their data in e. TUBS • Observers felt safer recording data electronically (ie. Password protected) • Observers with own cabin performed better using e. TUBS

Data export • Under the download tab in e. TUBS – the full report JSON file - 1 mb – trip positions KML file - 96 to 120 kb • KML file can be opened with google earth, shows a mark for each activity. Fishing sets marked red. • Data export from vessels was not tested

Data debriefing • Conducted by debriefers over one to two days • Corrected workbook was checked against e. TUBS data • Audited electronic data was assimilated into the TUBs regional database at SPC. • Electronic debriefing tool being developed to debrief electronic trials completed by observers

Data quality • • DQ was high for the seven trips Observers used TUBS as a data verification tools ‘Scores’ were over 90% Journals and trip reports were clear and readable in electronic format – easy to share amongst management staff

Summary • Five observers were trained to conduct on-board trials of e. TUBS and TUBS. • 7 e-reporting trips were conducted • ROP minimum standards were collected on the workbook and entered in e. TUBS. • Observer journal and trip report were also electronically written in MS Word format. • Electronic data export is a simple process and data was sent via email and uploaded to DB.

Typology of the ‘e-observer’ • Computer literacy is the principal skill needed. • Observers should be assessed for their computer skills and/or provided basic computer training. • Since this type of reporting involves the use of expensive computer equipment, the observers should have a good track record of professional conduct. • The work longevity of the observer is not a big factor in using e. TUBS.

2014 • Continue and expand trials (NFAs- SPC). • Ensure NFAs are equipped with TUBs database system to access electronic-data • Keep developing e. TUBS • Trial e. TUBS on long line vessels • Produce standards by the end of the year

Building Capacity • Observers who have conducted trials have a good understanding of the process and implications of electronic reporting and are seen as valuable resources for future trainings. • In view of a large-scale implementation, electronic reporting coordinators would need to be designated and trained to deal with this new form of reporting.

Test new hardware platforms • e. TUBS was operated under Windows 7 pro and Windows 8 pro. • Windows 8 pro can be run on specific brands of tablets and smart phones. • These smaller platforms could also be tested. • Keyboard and keypad still useful however. • Select and use a single platform for large scale implementation.

Refine trainings and trials • Training methods and materials can be refined • Explore options for providing basic computer training to observers • Trial e-debriefing tools • Trial observer data upload from vessel to shore (encrypted) • Trial USB key ‘booting’ • Trial TUBS on LL vessels

Appointing E-reporting Officers in RMI and FSM

Thank you

Longline E-Monitoring Trials In March 2014, two CT 4 freezer class longline vessels were fitted with EM systems for trials

Electronic Monitoring Trials on Tuna Longline Vessels Information Presentation Tri Marine, NFD, Yi Man, MFMR, FFA, SPC, Sat. Link

Presentation Outline • • • Industry-Institutional Arrangements Trials structure EM System installation EM data analysis - compilation Anticipated challenges and mitigation measures Contacts - Questions

Industry-Institutional Arrangements • MOU between TMI, NFD, YMFC, SPC, FFA and MFMR • Funding: 50% TMI 50% SPC/FFA (Dev. Fish) • Project Management Committee to oversee trials

Trials Structure • EM systems on two CT-4 freezer class tuna LL vessels - at sea for up to 75 days • 4 trips planed – MFMF Observers onboard • LL Observers equipped with De. Lorme units • Report on results for SC meeting in August

EM System • • • HD Cameras: Fixed, autofocus, wide angle 3 cams. on Yi Man 2 and 4 cams. on Yi Man 3 Covers shooting, hauling and processing Satlink Sea Tube + FB 250 + VMS Tamper proof system – recording 24 h Footage and data is encrypted and backed up

EM data analysis - compilation • • • Dedicated space at FFA headquarters Collaboration btw Satlink, MFMR, FFA and SPC Observer A to analyse EM data from vessel B and vice versa Video footage linked to VMS data Compare data sets – Human vs EM

Anticipated challenges • • • Technical aspects of EM system (length of trips) Analysis of video footage (effort and time) Sp. ID and precise length measurement data Resources and costs efficiency Legal framework for EM in the WCPO (including high seas) Standard certification system

Thank you