SERVICING HUMAN RESOURCES OFFICE SHRO TRAINING LEVEL 1

SERVICING HUMAN RESOURCES OFFICE (SHRO) TRAINING – LEVEL 1

SHRO Training Tool Objectives

NEW – 60 Day Risk Mitigation/Waiver Process § TIME SENSITIVE- THE 1 ST LEVEL RISK MITIGATION PROCESS IS NOW A 60 DAY PROCESS. INTERACTIVE RISK ASSESSMENT PROCESS- THE FMO, WLFF AND SHRO NOW PARTICIPATE IN AN INTERACTIVE RISK ASSESSMENT PROCESS TO DEVELOP THE RISK MITIGATION OR WAIVER MEMO. § DECISION POINT SHIFT- THE MANAGEMENT OFFICIAL (MO) NOW MAKES THE RISK MANAGEMENT DECISION (WAIVER DETERMINATION). §

Comparison of Old and New Process OLD Waiver with Restrictions § Process took an average of over 200 days § SHRO drafted Waiver with Restrictions § Unanimous concurrence determination needed between WFSPM and DOI MSP New Risk Mitigation/Waiver Process § 60 day fixed timeline § FMO, WLFF and SHRO participate in the Interactive Risk Assessment Process to develop the Risk Mitigation/Waiver memo § MO makes the risk management decision (Waiver determination)

DOI MSP Website NEW WEBSITE

Roles and Responsibilities

SHRO JOB AIDS AND TEMPLATES

SHRO Templates

Risk Mitigation/ Waiver Process 1 ST LEVEL REVIEW HAS A 60 DAY LIMIT 5 30 60 5 5 5

Non-Clearance Letter SHRO PREPARES AND SENDS THE OPPORTUNITY MEMO WITHIN 5 CALENDAR DAYS 5 30 5 5 5

1. 2 Initial Letter to WLFF 5 30 5 5 5

1. 2 b_2. 2 WLFF Opt Out

Interactive Risk Assessment Process Mandatory 14 DAYS THE WLFF IS GUARANTEED A MINIMUM OF 14 DAYS TO GATHER SUPPORTING DOCUMENTS 5 30 14 5 5 5

Interactive Risk Assessment Process WLFF FMO SHRO THE FMO AND WLFF IN CONSULTATION WITH THE SHRO HAVE 30 DAYS TO REVIEW, ANALYZE AND DRAFT THE RISK MITIGATION/WAIVER MEMO 5 30 5 5 5

Waiver vs. Risk Mitigation Waiver Risk Mitigation Waives the requirement to Risk mitigation places meet a medical standard when there is sufficient evidence that the WLFF can perform the essential functions of the job safely and efficiently, without endangering the health and safety of the individual or others. specific mitigation(s) on the WLFF, eliminating or reducing the symptoms or impact of an impairment when performing arduous duties during wildland firefighting

1. 2 a_2. 2 b WLFF Extension Request 5 45 75 75 60 55555

Risk Mitigation/Waiver Template

1. 5 Email to WFSPM ADVICE WFSPM PROVIDES ADVICE TO THE FMO AND SHRO WITHIN FIVE CALENDAR DAYS 5 30 5 5 5

1. 7 Email to MO for Decision SHRO SUBMITS REVISED DRAFT MEMO AND RESPONSE FROM THE WFSPM TO MO WITHIN FIVE DAYS 5 30 5 5 5

Management Official (MO) Determination (MO) MAKES THE DECISION MANAGEMENT OFFICIAL MAKES THE RISK MANAGEMENT DECISION, THEN RETURNS THE MEMO WITHIN FIVE DAYS 5 30 5 5 5

1. 9 b Acceptable Risk w/ or w/o Conditions 5 30 5 5 5

1. 9 c Unacceptable Risk WLFF IS GIVEN THE OPPORTUNITY TO PARTICIPATE IN THE 2 ND LEVEL RISK MITIGATION/WAIVER PROCESS 5 30 5 5 5

SHRO E-MAILS THE DECISION NOTIFICATION AND A PDF ATTACHMENT OF THE RISK MITIGATION/WAIVER DECISION MEMO TO DOI MSP WITHIN FIVE DAYS. 5 30 5 5 5

DOI MSP TRACKS THE 60 DAY DEADLINE FROM THE NONCLEARANCE NOTIFICATION TO RECEIPT OF THE DECISION MEMO. IF THE SHRO HAS NOT FORWARDED AN EXTENSION REQUEST, OPT-OUT OR DECISION MEMO FROM THE MO, THE DOI MSP WILL CONTACT WFSPM FOR FOLLOW UP. 5 1 st Level Completed 30 Process 5 5 5 60

RISK MITIGATION/WAIVER AMENDMENT PROCESS MO REVIEWS

Questions? DOI MSP Contact Information Phone: 888 -286 -2521 Email: wlffcsr@blm. gov