Series 2 k Gas Station and CStore Management

Series 2 k Gas Station and C-Store Management System Sales Presentation

Series 2 K Sales Presentation • Series 2 k is designed to be: • • • Easy to Use Easy to maintain Highly Flexible Only enter data once Use technology to ease operations Economical to own and maintain Get as much data from your POS & Web and utilize it Interface with Quick. Books 2003/2004/2005 all versions Mas 90 Interface

Series 2 K POS Interface • Series 2 k Interface: • • • Works with all POS types Consistent design Easy to Use Multi Station Central Office Using XML Technology

Series 2 k POS Interface Detail The Series 2 k POS Interface allows multi stations, multi POS’s to all be setup on one PC. We are also the only company that takes ALL POS types and converts the data to NACS XML.

Series 2 k POS Interface Setup and Maintenance The POS Setup and Maintenance screen allows you to : • setup the time each station closes the end of day • filter out data you do not want to import from the POS • Setup Price Books rules and formats • Check for price book updates on the web

Series 2 k POS Interface Fuel Invoice and EFT Import from the web The POS EFT Import screen allows you to import • Fuel Invoices and • EFT data from the oil company web site • Currently we offer Chevron, Conoco and 76 but others will be added as available

New POS Monitor System Series 2 k has developed a new interface which will monitor your POS system and also post data as it becomes available to the web. This interface will also monitor price book updates that are on the web and then send them to the POS all automatically

Series 2 k Subscription Service all Web Based Series 2 k is a subscription service which allows you to budget easily and also reduces large out lays of cash at start up or upgrades. Here the screen shows the auto subscription update system simply click on : ”Renew subscription from the web” and you are auto extended. (Requires web connection)

Series 2 k Security Sign On To make certain access to your data is controlled we have a multi tier security system that lock out certain features for different users.

Series 2 k Main Menu Main menu is all icon and description driven and allows complete access to all utilities and options in the system.

Series 2 k Price Book/Inventory Menu Department Price Book Menu is displayed allowing complete inventory and price book control.

Series 2 k Quick. Books Menu The Quick. Books Menu allows setting up and sending data to and from Quick. Books

Series 2 k EFT Menu The EFT Menu allows setting up and data brought in from the oil company’s web site

Series 2 k Excel Pivot Report Menu The Excel Pivot Menu allows you to create Excel pivot tables to review and analyze in Excel.

Series 2 k Database Utilities Menu The Database Utilities menu allows various maintenance of the database

Series 2 k Daily Fuel Sales Fuel sales are displayed and calculated automatically for margin, daily and 30 day profitability. Display includes Gallons, total dollars, sales price per gallon with and without sales tax, current cost per gallon, margin, today’s Fuel Profit and your 30 day Profit ALL AUTOMATICALLY.

Series 2 k Daily Fuel Sales Fuel Reconciliation is also computed automatically and provided your tank monitor sends data to the POS system we import that data into the correct day and display your net and gross over and short as required by most states. Again all automatically.

Series 2 k Daily Other Sales Department sales and profit are displayed - noting your departments are Auto created and changed if your POS changes. Profitability is based on that days sales of actual SKU’s. Each day we automatically calculate your department profit based on THAT DAY’S SALES and convert that to the department level. (Only for departments that have scanned SKU’s)

Series 2 k Daily Cash Reconciliation is imported from the POS and then checked and corrected as necessary. If an item needs to be sent to Quick. Books that is shown here. Not all items need to be send to Quick. Books.

Series 2 k SKU Detail Complete SKU sales can be displayed, sorted and displayed in a simple manner along with the ability to choose date ranges, dept and sku items immediately

Series 2 k Manual Input is used in a number of scenarios: 1) Your station does not have a POS system that allows data to be downloaded. 2) System crash on your POS system. 3) Lost data In any of those cases we need to enter data manually and this is done in seconds simply by filling in the blanks of the departments auto created. Some clients run multi stations and have 1 or 2 stations with no POS connection. Using this allows you to simplify your manual and auto POS stations and run all in one system.

Series 2 k What If’s To assist dealers in figuring out their profit margin and street prices we have install a new “What If Scenario” to show your WAM. Click on the What If’s button on the top main line and the following screen will display, noting data is always displayed for the last day in the system:

Series 2 k What If’s - Graphs The following graph gives a quick overall profit picture and can be for any date range

Series 2 k Detailed Sales Analysis Overall View Detailed Sales Analysis is available under the Sales Analysis button and as can be seen gives incredible easy to read store analysis and enables the user to see trends and problem areas. This is available by one station or to add ALL your stations together in the same display.

Series 2 k Detailed Sales Analysis Detailed View Detailed Sales Analysis can then give you a department breakdown so you can see exactly where the problems and trends exist both by quantities sold and dollars sold. (This report is dollars sold) Comparisons are: 1) Same day to Same day last week. 2) Last 7 Days with the previous 7 Days 3) Last 30 days with the previous 30 days.

Series 2 k Sales Analysis by Quantity Sold no Decimal places Detailed Sales Analysis can also show you the data without the decimal places to make it easier to read. This report is now in quantity as opposed to dollars on the previous slide. (This report is quantity or gallons sold) Comparisons are: 1) Same day to Same day last week. 2) Last 7 Days with the previous 7 Days 3) Last 30 days with the previous 30 days.

Series 2 k Sales Analysis by Dollars Sold no Decimal places Detailed Sales Analysis can also show you the data without the decimal places to make it easier to read. This report is now in dollars as opposed to quantity on the previous slide. (This report is dollars sold) Comparisons are: 1) Same day to Same day last week. 2) Last 7 Days with the previous 7 Days 3) Last 30 days with the previous 30 days.

Series 2 k Sales Analysis showing actual SKU’s sold Want to see more detail ? Simply click on the first column of the department and you will see a breakdown of every SKU sold with the price for that station for that day ! INCREDIBLE ! You can even double click here and if the sales prices was wrong you can change the sell price immediately and so next time a price book is updated to the POS the price will be corrected !

Series 2 k Fuel Invoice Entry Fuel Invoices are entered in 2 ways: 1) Manually simply by clicking on the Add New Invoice button. 2) Auto import from the web site - if the Oil Company has a supported web site. This invoice is auto imported from the web site. The system can be setup so only prices that change need to be entered, otherwise data is auto copied from the previous invoice. Saving time !

Series 2 k Excel Pivot Reports A lot of Dealer like to see sales data in an Excel format, with Series 2 k you can get the data you want in the format you want displayed in Excel as can be seen from the next page. We can add Pivot reports as needed

Series 2 k Excel Pivot Reports - details As can be seen, this Excel report is filled automatically from the data in Series 2 k.

Series 2 k Price Book System The Series 2 k price book allows simple control of all your prices on your POS from a central system. You can sort and display by many different methods by simply clicking on the header - headers can also be grouped. To change prices simply hi light and group change - changing hundred’s of prices in seconds. You can also use standard Microsoft search utilities such as the wildcard (*) and find any group of items by UPC or Description.

Series 2 k EDI Palm Invoice System The Series 2 k EDI Palm Invoice system allows you to import electronic invoices from your vendors that offer this service. You can also input invoices from the Symbol SPT 1700 or 1800 Handheld scanner. This can save invoices that are created at the front door of the store, or at Super Stores like Costco. This data is then used to update your price books and then these invoices can be consolidated to departments and posted to Quick. Books.

Series 2 k Utilities Menu The Series 2 k Utilities Menu offers basic utilities like back etc.

Series 2 k Reporting Series 2 k has a very large number of reports and if custom reports are needed please advise us. This service is included with our monthly fee. As can be seen the report selection is very complete and even allows you to customize reports if you have some basic Microsoft skills - please be careful though ask us for advice.

Series 2 k Reporting - Fuel Inventory The fuel inventory report shown below includes all necessary data for state and federal control

Series 2 k Quick. Books Posting To Post data to Quick. Books from Series 2 k you simply select the type of data you want to post along with the date range then click Post and the data is sent to Quick. Books automatically. You can post as many days at a time as you require.

Series 2 k Quick. Books Profit & Loss

Series 2 k Quick. Books Detailed GL Posting Series 2 k posts data to Quick. Books automatically creating: 1) Sales 2) Inventory 3) Cost of Goods 4) Fuel Invoices 5) Vendor invoices Converting Itemized SKU’s to Departments automatically 6) EFT transactions from Web 7) Receipts 8) Chart of Accounts as required

Series 2 k Critical Inventory Series 2 k understand how important cigarette, lottery, phone card inventory (critical inventory) is to a Gas Station/C-Store. For this reason we developed the only immediate feed back system in the industry. Our system uses our hand held SPT scanner to take SHIFT inventory and give IMMEDIATE reports back to the cashier to compare their actual sales with the missing inventory by department. We have also patented a system to actually take cigarette inventory at the rate of 1 - 2 seconds per line to give an accurate count of a large C-Store in under 5 minutes.

Series 2 k Critical Inventory Using our barcode ruler and custom shelf labels we are able to easily and efficiently take cigarette inventory in approx. . 1 - 2 seconds per row.

Series 2 k Critical Inventory Once shelves are scanned our system shows any missing rows and allows the user to input that data Then a complete line by line report is displayed showing O =Opening count + = Added items - = Sold Quantity C =Current Count Desc = Which shelf Then a report is created that shows each department sales allowing easy comparison with the register to show any discrepancy.

Series 2 k Web based Management Our new web based management system is a SQL system running on the web allowing data to be taken from the POS, processed at the site and then posted to the web. Here is a typical days data that can be viewed by owners and managers. This system gives all the necessary date including sales, margins, profit, cash and fuel reconciliation in one easy to view form along with a month graph for quick trend review. All fields can then be drilled down to show the actual day, week or month details.

Series 2 k Web based Management The main page allows immediate view of ALL your stations, then details can be viewed by clicking on the Sales/Reconciliation shortcut.

Series 2 k Contact Information Series 2 k Can be contacted: www. series 2 k. com sales@series 2 k. com Main # (619) 464 - 5500 Fax # (619) 464 - 5569 P. O. Box 2022 La Mesa Ca 91943