Serials Solutions MARC Record Service at a Selective

Serials Solutions' MARC Record Service at a Selective Liberal-Arts College ©Mark Braden, Catalog Librarian mbraden@occidental. edu

Occidental College ©Selective Liberal-Arts College (2005 applications, 5, 100; entering class will be 430) ©Population: 1800 FTE Students, 150 FTE Faculty ©Founded 1887 (like Pomona, Whittier) ©Principally Residential ©Campus Fully Networked, including Wireless

The College Library ©Main Library (The Clapp Library) ©Branch Collections (Music, Chemistry) ©Innopac’s Web Access Management ©Millennium Silver

Cataloging Electronic Serials (until 2002) ©OCLC Copy/Original Cataloging ©Required extensive editing of, or building records (LC/CONSER practice was still emerging) ©Most records built before HTML was a major interface ©Inconsistently coded—Print or Computer File? Monograph or Serial? ©Tri-College Brief Catalog Record for Lexis. Nexis ©OCLC Collection Sets (MUSE, JSTOR)

CONSER Records : Collection Management Issue © CONSER has cataloged only portion of all titles available electronically (albeit an increasing portion) ©CONSER has usually cataloged those titles and subjects of greatest interest to our curriculum © Now Receiving Brief Records: ©Ulrichs’ data (a few hundred) ©Wa. Se. SS-built brief records (2060 so far) © We now have over 13, 000 Catalog records supplied by Serials Solutions which display to the College

MARC Load Configuration ©Marcload Table, Overlay Criteria ©Marcload—uses standard marcload. bta table ©Overlay Criteria—Easy and successful, Occidental already kept alphabetics in 001 fields

Loading Records ©Fetch and load like most any other MARC record file ©Separate files for: ©New Journals ©Changes to existing journals ©“Deleted”, or Lost License Journals ©Brief Records ©Requires less than 4 hours monthly

The “Delete” Records : A Collection Management Issue © How does one track the journals to which we once had a license? ©“I’m SURE I saw this in the Catalog!” © Retaining the “lost license” records ©We suppress and add a date when license was lost ©Gives us a history of titles to which we had access ©If we previously subscribed to the print version, we consider re-subscribing to the print. © Currently over 3, 000 records for Lost License journals.

Some Editing Specifications © 245 |h [electronic resource] © 655_0 (LCSH as genre) fields: ©Computer network resources ©Periodicals © 130 Journal Title (Online) ©Personally, I don’t like them, but others do ©With 130 and 245 fields in the same index, some folk think that there are 2 records, one for electronic, the other for print. The assumption: “each index entry should point to a different record”.

Search the OASys Catalog! © “I” index search (Miscellaneous Number Search) for Wa. Se. SS (003 field is indexed in our ‘I’ index)

Loading Records: Your Innopac, Your Inn-Reach System ©Innopac Record Overlay ©Your Catalog ©Occidental’s Innopac ©Overlay on 001 field ©Retain ALL characters (alphabetics, symbols, numerics) ©Your Inn-Reach Catalog © 001 field, only numerics? © 022 field (ISSN) ©Authority Control ©Headings in CONSER records may be dated ©You may find them recurring in Headings Reports

For More Details, Discussion, Advice ©Mark Braden, Catalog Librarian Occidental College Library mbraden@occidental. edu