Senate Bill 20 DIR Implementation VENDOR WEBINAR AUGUST
Senate Bill 20: DIR Implementation VENDOR WEBINAR| AUGUST 25, 2015 Texas Department of TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION Information Resources
Webinar Format DEBORAH HUJAR DIRECTOR OF TECHNOLOGY PLANNING, POLICY AND GOVERNANCE TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION
Before we begin… ABOUT Go. To. Webinar® CONTROL PANEL TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 3
Grab Tab • Click arrow to hide or show control panel • Click hand icon to raise/lower hand Technical Assistance Attendee List See attendee 1 s on one tab, staff on another. Audio Pane Click Help at the top of the Control Panel to access online help and links for Tech Support. Use Settings to configure and test audio and other preferences. Question Pane Enter questions or comments here. Control panel options may vary slightly, depending on webinar configuration. 4
Remember DURING WEBINAR How to Participate ◦ Type Questions in Question Pane ◦ Click “hand” icon to “Raise Hand” AFTER WEBINAR Evaluation ◦ Immediately following webinar Technical Difficulties ◦ Help button at top of Control Panel 5
Senate Bill 20: DIR Implementation VENDOR WEBINAR| AUGUST 25, 2015 Texas Department of TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION Information Resources
SB 20 IMPLEMENTATION Changes • DIR Cooperative Contracts Process • Agency Procurement &Contracting Practices Effective September 1, 2015 7
But wait… CUSTOMER AND PROGRAM EXCEPTIONS TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 8
Customer Exceptions Threshold and Statement of Work review and signature processes do not apply • Institutions of higher education • K-12 • Local governments • Assistance organizations • Out-of-state customers 9
Program Exemptions Threshold requirements and Statement of Work processes do not apply to contracts procured through the Data Center Services program signed by the contracted vendors (e. g. Atos, Capgemini and Xerox Corporation). 10
Program Exemptions: DCS continued All Statements of Work that are being administered through the Data Center Services program as a Passthrough expense will be subject to SB 20 and State Procurement Rules. The Statement of Work draft will need to be sent to DIR for review and the final SOW will require DIR’s signature approval. 11
Program Exemptions Thresholds do not apply to contracts for telecommunications services, such as TEX-AN Services and Managed Services for Telecommunications contracts have separate review process for approval of Statements of Work, but will not require DIR signature for executing the SOW. 12
Agen da Cooperative Contracts Process ◦ Purchasing Thresholds ◦ Statements of Work House Bill 2000 Additional Resources Addressing Your Questions 13
SPEAKERS Grace Windbigler Director of Technology Sourcing Office Shannon Kelley Enterprise Contracts Dana L. Collins Contract and Vendor Management 14
DIR Cooperative Contracts Process PURCHASING THRESHOLDS, STATEMENTS OF WORK TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 15
Purchasing Thresholds DANA L. COLLINS TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 16
NEW Threshold Requirements $50, 000 OR LESS $50, 000 TO $150, 000 May directly award contract to DIR Cooperative Contracts vendor(s) or reseller(s) Must submit request for pricing to at least three (3) vendors or resellers No additional request for pricing is required 17
MORE Threshold Requirements $150, 000 TO $1 MILLION EXCEEDS $1 MILLION? Must submit request for pricing to at least six (6) vendors or resellers May not enter into a contract through the DIR cooperative contracts program to purchase a commodity item DIR has posted a blanket exemption for purchases greater than $1 million. 18
Statements of Work SHANNON KELLEY TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 19
Statement of Work Required > $50, 000 ◦ Cloud Services (if customers complete a SOW) ◦ Deliverables Based Information Technology Services (DBITS) ◦ Managed Services for Information Technology ◦ IT Security Services ◦ Comprehensive Web Development 20
Statement of Work Review NOT Required REVIEW REQUIRED ◦ IT Staffing Services ◦ Support Agreements ◦ Maintenance Agreements ◦ Hardware or Software Only Contracts 21
Submitting a Statement of Work Check DIR’s website for regular updates 22
Two-Part Process PART 1 PART 2 • Agency submits to DIR prior to • Agency negotiates with vendors and signs SOW submission to vendors • Following DIR review, agency submits to vendors according to SB 20 requirements • Agency resubmits to DIR for final signature 23
◦Agencies must post all executed SOWs on their websites ◦A vendor cannot be paid until DIR signs the SOW. 24
House Bill 2000 GRACE WINDBIGLER TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 25
DIR Cooperative Contracts Customer Base (HB 2000) Expands to include ◦ ERCOT and LCRA ◦ Private schools ◦ Private or independent institutions of higher education ◦ Volunteer fire departments GRAPHIC D WILL GO HERE 26
Resources TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 27
• FAQs • Webinars • Customer Portal • Vendor Portal • DIR Website 28
Addressing Your Questions MODERATED BY DEBORAH HUJAR TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 29
Deborah Hujar Planning, Policy & Governance Addressing Your Questions Grace Windbigler Technology Sourcing Office Shannon Kelley Enterprise Contracts Dana L. Collins Contract & Vendor Management 30
Close TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION 31
Thank you To all attendees for your participation To our speakers for their expertise TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION Texas Department of Information Resources
We want to hear from you. To contact us: • Website feedback form • Customer. Assistance@dir. texas. gov • 1 -855 -ASK-DIR 1(1 -855 -275 -3471) TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION Texas Department of Information Resources
Stay tuned for updates www. dir. texas. gov TECHNOLOGY SOLUTIONS FOR GOVERNMENT AND EDUCATION Texas Department of Information Resources
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