Selecting Vouchers for Payment Concept Selecting Vouchers for

Selecting Vouchers for Payment Concept

Selecting Vouchers for Payment

Selecting Vouchers for Payment Step 1 Begin by navigating to the Dates page. Click the Scroll down arrow.

Selecting Vouchers for Payment Step 2 Click the Accounts Payable menu.

Selecting Vouchers for Payment Step 3 Click the Payments menu.

Selecting Vouchers for Payment Step 4 Click the Pay Cycle Processing menu.

Selecting Vouchers for Payment Step 5 Click the Payment Selection Criteria menu.

Selecting Vouchers for Payment Step 6 Click the Add a New Value link.

Selecting Vouchers for Payment Step 7 Enter the desired information into the Pay Cycle field. Enter "CPC 07".

Selecting Vouchers for Payment Step 8 Click the Add button.

Selecting Vouchers for Payment Step 9 Use the Dates page to record pay cycle, alert, and discount dates.

Selecting Vouchers for Payment Step 10 Use the Pay From Date field to enter or select the beginning date of the pay cycle. The system compares this date to the scheduled pay date for the voucher payment schedule. If the scheduled pay date is equal to or greater than the pay from date, the voucher payment schedule can be paid in the current pay cycle if the schedule meets the other payment selection criteria. Click in the Pay From Date field.

Selecting Vouchers for Payment Step 11 Enter the desired information into the Pay From Date field. Enter "01/01/2013".

Selecting Vouchers for Payment Step 12 Use the Pay Through Date field to enter or select the ending date of the pay cycle. The system compares this date to the scheduled pay date for the voucher payment schedule. If the scheduled pay date is on or before the pay through date, the voucher payment schedule can be paid in the current pay cycle if the schedule meets the other payment selection criteria. Click in the Pay Through Date field.

Selecting Vouchers for Payment Step 13 Enter the desired information into the Pay Through Date field. Enter "04/28/2013".

Selecting Vouchers for Payment Step 14 Use the Payment Date field to enter or select a date to be compared against the voucher scheduled pay date. The system tags all payments created in the pay cycle with this date and prints it on checks or shows it on other payment methods. It can differ from the pay through date. For the purpose of this exercise you will use the default date.

Selecting Vouchers for Payment Step 15 Use the Next Pay Through Date field to enter or select the end date for the next pay cycle payment period. Click in the Next Pay Through Date: Required field.

Selecting Vouchers for Payment Step 16 Enter the desired information into the Next Pay Through Date field. Enter "05/30/2013".

Selecting Vouchers for Payment Step 17 Use the Next Payment Date field to enter or select the payment date for the next scheduled pay cycle. Click in the Next Payment Date field.

Selecting Vouchers for Payment Step 18 Enter the desired information into the Next Payment Date: Required field. Enter "05/30/2013".

Selecting Vouchers for Payment Step 19 Use the Accounting Date field to determine the fiscal year and period to which the payment accounting entries are posted. There are three options for the date that the system uses as the accounting date for the payments created in the pay cycle: Current, Payment, and Specific. For the purpose of this exercise, you will use the default value.

Selecting Vouchers for Payment Step 20 Use the Withholding Date field to enter the date that determines the reporting period in which a withholding amount is reported for a supplier. There are three options for the date that the system uses as the withholding date for withholdings associated with payments created in the pay cycle: Current, Payment, and Specific. For this example, use the default selection.

Selecting Vouchers for Payment Step 21 Use the Use Holiday Calendar field to enter the holiday business calendar code. Click the Use Holiday Calendar option.

Selecting Vouchers for Payment Step 22 Enter the desired information into the Use Holiday Calendar field. Enter "01".

Selecting Vouchers for Payment Step 23 Click the Preferences tab.

Selecting Vouchers for Payment Step 24 Use the Preferences page to set general options for the pay cycle.

Selecting Vouchers for Payment Step 25 Use the Include Lost Discount option to process scheduled payments automatically if you earn a discount for the payment in the current pay cycle but might lose it if the payment is processed in the next pay cycle, as indicated by the next pay through date and the next payment date specified on the Dates page. Click the Include Lost Discount option.

Selecting Vouchers for Payment Step 26 Select a value from the Approval list to identify whether approvals are necessary, and if so, by whom: user or certifier. For the purpose of the current exercise, use the default selection.

Selecting Vouchers for Payment Step 27 The Netting Option field enables you to include the AR/AP netting close process in this pay cycle. Netting offsets accounts receivable and accounts payable transactions when an organization has both a customer and supplier relationship with a company. For the purpose of this exercise, use the default option.

Selecting Vouchers for Payment Step 28 Use the Step Group field to enter or select which group of steps to use for this pay cycle.

Selecting Vouchers for Payment Step 29 Use the Date Limit list to determine the date limit criteria. The available options are the Pay Cycle Selection Dates and No Date Limit. If you select Pay Cycle Selection Dates, the system limits the search for credit vouchers to the pay cycle dates. If you select No Date Limit, the system applies all outstanding credit vouchers, regardless of date. For this example, use the default selection.

Selecting Vouchers for Payment Step 30 Click the Source / BU tab.

Selecting Vouchers for Payment Step 31 Use the Source / BU page to define the pay cycle by source transaction and business unit.

Selecting Vouchers for Payment Step 32 Use the Source Transaction field to define the types of payments processed in a pay cycle. For the purpose of this exercise, use the default value and verify that the Process option is selected.

Selecting Vouchers for Payment Step 33 You can select multiple business units in the Business Unit section. For example, your regular pay cycle can include all business units. Select the Process option for each business unit that you want to include during the pay cycle to narrow the selection criteria. Only vouchers for the business units that you specify are included in the pay cycle. For the purpose of this exercise, use the default value.

Selecting Vouchers for Payment Step 34 Click the Bank / Method tab.

Selecting Vouchers for Payment Step 35 Use the Bank/Method page to select bank and payment methods.

Selecting Vouchers for Payment Step 36 Use the Set. ID field to enter or select the Set. ID for the supplier's account. For the purpose of the current exercise, use the default option.

Selecting Vouchers for Payment Step 37 Use the Bank field to enter or select the supplier's bank that receives the payment. Click in the Bank field.

Selecting Vouchers for Payment Step 38 Enter the desired information into the Bank field. Enter "USBNK".

Selecting Vouchers for Payment Step 39 Use the Account field to enter or select the type of bank account the supplier has with the bank. Click in the Account field.

Selecting Vouchers for Payment Step 40 Enter the desired information into the Account field. Enter "CHCK".

Selecting Vouchers for Payment Step 41 Use the Payment Method field to specify a payment method. You can specify the payment method to be processed during the pay cycle by selecting the Process option next to the appropriate payment method.

Selecting Vouchers for Payment Step 42 Click the Add a new row button.

Selecting Vouchers for Payment Step 43 Click the Payment Method list.

Selecting Vouchers for Payment Step 44 Click the Electronic Funds Transfer list item.

Selecting Vouchers for Payment Step 45 Click the Add a new row button.

Selecting Vouchers for Payment Step 46 Click the Payment Method list.

Selecting Vouchers for Payment Step 47 Click the Draft - Customer EFT list item.

Selecting Vouchers for Payment Step 48 Click the Save button.

Selecting Vouchers for Payment Step 49 You have successfully selected vouchers for payment processing. End of Procedure.