Section 508 Compliance Handson Training Slide 1 CHARACTERISTICS

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Section 508 Compliance Hands-on Training Slide 1

Section 508 Compliance Hands-on Training Slide 1

CHARACTERISTICS OF AN ACCESSIBLE DOCUMENT Slide 2

CHARACTERISTICS OF AN ACCESSIBLE DOCUMENT Slide 2

What Makes A PDF Document Accessible Searchable text Form fields are accessible Document structure

What Makes A PDF Document Accessible Searchable text Form fields are accessible Document structure indicated by tags Reading order is logical Alternate text is available for graphics Navigation aids available Document language specified Fonts used allow characters to be extracted to text Security settings do not interfere with screen readers Slide 3

Searchable Text Image scan is inaccessible You can apply Acrobat’s optical character recognition (OCR)

Searchable Text Image scan is inaccessible You can apply Acrobat’s optical character recognition (OCR) to some scans Some fonts based on graphic images and not understood as text Slide 4

Form Fields Are Accessible To be considered accessible, forms must use fillable form fields

Form Fields Are Accessible To be considered accessible, forms must use fillable form fields Form fields must have descriptions Tab order of fields must be logical Slide 5

Document Structure Indicated by Tags indicate the structural elements of a document – Headings,

Document Structure Indicated by Tags indicate the structural elements of a document – Headings, lists, form fields, tables, links, etc. Tags are similar to paragraph styles or HTML tags Documents can be tagged in source applications such as MS Word or Adobe In. Design PDFs can be tagged in Adobe Acrobat Professional Slide 6

Reading Order Is Logical The content should have an easy to follow reading order

Reading Order Is Logical The content should have an easy to follow reading order Tagging typically establishes an appropriate reading order Assistive technology uses the tag tree to determine reading order Complex reading order problems are usually fixed in Acrobat Slide 7

Alternate Text Used Text readers typically cannot read graphic elements Use alternate text with:

Alternate Text Used Text readers typically cannot read graphic elements Use alternate text with: – – – Photographs Illustrations Charts and graphs Form fields Links You can also use alternate text with text elements such as acronyms Alternate text can be set in MS Word and Adobe In. Design Slide 8

Navigation Aids Available Bookmarks used for documents 10 pages and longer Table of contents

Navigation Aids Available Bookmarks used for documents 10 pages and longer Table of contents links to text pages Links used with text references Bookmarks and links can be set in MS Word and Adobe In. Design Slide 9

Document Language Specified Document language set in Adobe Acrobat Some screen readers can read

Document Language Specified Document language set in Adobe Acrobat Some screen readers can read multiple languages Adobe Acrobat Professional can set languages in a multi-language PDF document Slide 10

Fonts Used Can Be Extracted To Text Fonts must be extractable to text for

Fonts Used Can Be Extracted To Text Fonts must be extractable to text for purposes other than displaying text on a screen If the font does not contain enough information for all characters to be extractable to text then the document is inaccessible and cannot be repaired in Acrobat Slide 11

Security Settings Do Not Interfere with Screen Readers If copying a PDFs text is

Security Settings Do Not Interfere with Screen Readers If copying a PDFs text is blocked by security settings, then screen readers will not read the text There is a setting in the security tab of the properties dialog to enable text access for screen readers Slide 12

ACROBAT SET UP (ACROBAT PROFESSIONAL 8) Slide 13

ACROBAT SET UP (ACROBAT PROFESSIONAL 8) Slide 13

Add Toolbars Advanced editing File Find Forms Page Display Page Navigation Select & Zoom

Add Toolbars Advanced editing File Find Forms Page Display Page Navigation Select & Zoom Slide 14

Add Navigation Panels Pages Bookmarks Tags Content Order How. To Slide 15

Add Navigation Panels Pages Bookmarks Tags Content Order How. To Slide 15

Setup For Assistive Technology In Acrobat Preferences under Accessibility – Override Page Display should

Setup For Assistive Technology In Acrobat Preferences under Accessibility – Override Page Display should be set to single page – Check “Use document structure for tab order when no explicit tab order is specified” – Check “Always display the keyboard selection cursor” Slide 16

WORKFLOW Slide 17

WORKFLOW Slide 17

File Management Many of the things that you will do in Acrobat to repair

File Management Many of the things that you will do in Acrobat to repair PDF accessibility cannot be undone Save frequently because your only recourse out of some bad moves is to quit and restart the file Consider saving in version increments, particularly just before trying something you are not certain will work Large files can bloat up quickly in size, doing a Save As periodically is one way of keeping file size manageable Slide 18

PDF Accessibility Workflow Add form fields, if appropriate Tag document Evaluate using Accessibility Full

PDF Accessibility Workflow Add form fields, if appropriate Tag document Evaluate using Accessibility Full Check Review document using Touchup Reading Order Panel Evaluate using Accessibility Full Check Use Tags panel to correct problems not resolved with Order panel Evaluate using Accessibility Full Check Visual check of document Slide 19

Add Fillable, Accessible Fields for Forms You will typically want to add form fields

Add Fillable, Accessible Fields for Forms You will typically want to add form fields before using the Add Tags function For many documents the Forms > Run Form Field Recognition does a good job of adding fields Slide 20

Add Fillable, Accessible Fields for Forms (Cont’d. ) Edit each form field to add

Add Fillable, Accessible Fields for Forms (Cont’d. ) Edit each form field to add a description of the field – Add a field description using the Tooltip box under the General tab of the fields Properties dialog box – If you are going to use programming to control the fields, you may want to use a consistent naming convention Slide 21

Add Fillable, Accessible Fields for Forms (Cont’d. ) Do not add a field description

Add Fillable, Accessible Fields for Forms (Cont’d. ) Do not add a field description as alternate text – Alternate text is different than a field description and will keep text readers from seeing the form field Tab order will be set by order of the fields in the Tag Tree of the Tags panel Slide 22

Live. Cycle Designer versus Adobe Acrobat Professional Adobe recommends using Acrobat Professional for documents

Live. Cycle Designer versus Adobe Acrobat Professional Adobe recommends using Acrobat Professional for documents that are primarily text even if there are some form elements in the document Designer PDFs cannot be worked on in Acrobat Professional Slide 23

Tag Document Advanced > Accessibility > Add Tags to Document If the document has

Tag Document Advanced > Accessibility > Add Tags to Document If the document has been previously tagged, you can redo the tags by first deleting the root tag in the Tag Tree then running the Add Tags function Slide 24

Tag Document (Cont’d. ) The order of the tagging is determined by the Touch

Tag Document (Cont’d. ) The order of the tagging is determined by the Touch Up Reading Order setting in the Touch. Up category of the Preferences dialog box – Left to Right, Top to Bottom is standard setting Slide 25

Review Add Tags Report Generated when you run Add Tags to Document Lists potential

Review Add Tags Report Generated when you run Add Tags to Document Lists potential errors by page Slide 26

Evaluate Document With Accessibility Full Check Advanced > Accessibility > Full Check… Leave all

Evaluate Document With Accessibility Full Check Advanced > Accessibility > Full Check… Leave all options checked Slide 27

Evaluate Document With Accessibility Full Check (Cont’d. ) Accessibility Full Check generates error dialog

Evaluate Document With Accessibility Full Check (Cont’d. ) Accessibility Full Check generates error dialog It also generates a full error report Click on items in the error listing to see the item in the document Slide 28

Evaluate Document With Accessibility Full Check (Cont’d. ) At this point you are primarily

Evaluate Document With Accessibility Full Check (Cont’d. ) At this point you are primarily looking for problems that might require fixing the source document (if available) before proceeding – If one or more fonts do not allow extraction to text then the PDF is inaccessible and cannot be repaired in Acrobat – If the font problem is just bullets, it is possibly fixable using the Text Touchup Tool Slide 29

Set Language For the Entire Document File > Properties > Advanced Tab Select language

Set Language For the Entire Document File > Properties > Advanced Tab Select language from drop down menu in the Reading Options area of the dialog Slide 30

Set Language For the Entire Document (Cont’d. ) If language is not available on

Set Language For the Entire Document (Cont’d. ) If language is not available on the menu – Look up ISO 639 code at www. loc. gov/standards/iso 639 -2/langhome. html – Enter 639 code in the Language field Language can be set for individual sections or words Slide 31

USING THE ORDER PANEL Slide 32

USING THE ORDER PANEL Slide 32

Review the Document Using the Order Panel Repair as many things as you can

Review the Document Using the Order Panel Repair as many things as you can using the Order panel and Touch. Up Reading Order tool If tagging was done during a conversion from a source document, you should return to the source document to repair as many things as possible Slide 33

Review the Document Using the Order Panel (Cont’d. ) Open Touchup Reading Order panel

Review the Document Using the Order Panel (Cont’d. ) Open Touchup Reading Order panel and move through the document page by page Slide 34

Review the Document Using the Order Panel (Cont’d. ) You should only show one

Review the Document Using the Order Panel (Cont’d. ) You should only show one page at a time while using the Order panel (View > Page Display > Single Page) Slide 35

Fix Highlight Regions Remove nonessential elements by tagging as background – Text readers ignore

Fix Highlight Regions Remove nonessential elements by tagging as background – Text readers ignore elements tagged as background (also known as “artifact” tagging) – Running headers and footers – Graphic elements on page not critical to understanding the document Slide 36

Fix Highlight Regions (Cont’d. ) Repair improperly grouped blocks of text Slide 37

Fix Highlight Regions (Cont’d. ) Repair improperly grouped blocks of text Slide 37

Tag Headings Acrobat’s Add Tags function typically gets heads wrong Important to have logical

Tag Headings Acrobat’s Add Tags function typically gets heads wrong Important to have logical heads so that someone using a text reader doesn’t get confused by the document structure Slide 38

Tag Headings (Cont’d. ) Use selection tool to select heading text with Touchup panel

Tag Headings (Cont’d. ) Use selection tool to select heading text with Touchup panel open and click on appropriate head level You can add more head levels, if needed, in Tag Tree Slide 39

Add or Edit Alternate Text Use Touch. Up Reading Order tool to select figure

Add or Edit Alternate Text Use Touch. Up Reading Order tool to select figure Right click to open context menu Choose Edit Alternate Text Enter alternate text in dialog box Slide 40

Add or Edit a Description to Form Field Text Use Touch. Up Reading Order

Add or Edit a Description to Form Field Text Use Touch. Up Reading Order tool to select form field Right click to open context menu Choose Edit Form Field Text Enter description text in dialog box Slide 41

Fix Basic Table Problems Make sure “Show table cells” and “Show tables and figures”

Fix Basic Table Problems Make sure “Show table cells” and “Show tables and figures” checked on Touch. Up Reading Order tool You can tag tables that were not correctly identified as tables You can tag cells that were improperly merged or split More complex problems need to be resolved in the Tags panel Slide 42

Separate Text You must separate text items from main body of text for such

Separate Text You must separate text items from main body of text for such things as links and creating alternate text for acronyms At least 3 ways to separate text – With Touch. Up Reading Order tool select text to be separated and click on Text button – For links only in either Order panel or Tags panel use select object tool to select text then right click and select “Create Link” (see Create Links slide) – In Tags panel use “Create Tag from Selection” command (see Create Tag from Selection slide) Slide 43

Change Reading Order in Order Panel Numbers indicate reading order on page Drag to

Change Reading Order in Order Panel Numbers indicate reading order on page Drag to rearrange Reflow view is based on order in Order panel Tags panel reflects changes made in Order panel Be careful, rearranging objects on page by dragging in Order panel sometimes loses objects Slide 44

Run Accessibility Full Check Again Any errors left at this point will probably require

Run Accessibility Full Check Again Any errors left at this point will probably require repair in Tag Tree Slide 45

USING THE TAGS PANEL Slide 46

USING THE TAGS PANEL Slide 46

Relationship Between the Order Panel and the Tag Tree in the Tag Panel There

Relationship Between the Order Panel and the Tag Tree in the Tag Panel There is not a one-to-one relationship between entries in the Order panel and Tags in the Tag Tree Edits in the Order panel are always reflected in the Tag Tree Edits in the Tag Tree are not necessarily reflected in the Order panel Use the Order panel whenever possible to fix problems Reflow view does not read the tag tree Assistive technology reads the tag tree Slide 47

Tag Tree Hierarchy Root tag Parent and child tags Slide 48

Tag Tree Hierarchy Root tag Parent and child tags Slide 48

Finding a Tag from Its Corresponding Content Use select tool to select text or

Finding a Tag from Its Corresponding Content Use select tool to select text or object in PDF In Tags panel Options > Find Tag from Selection Slide 49

Finding Content from its Corresponding Tag In tags panel Options > Highlight Content In

Finding Content from its Corresponding Tag In tags panel Options > Highlight Content In tags panel click on tag In document, content is highlighted in bounding box Slide 50

Rearranging Tags You can drag tags to new locations in tag tree You can

Rearranging Tags You can drag tags to new locations in tag tree You can drag tags to be a child of an existing tag Slide 51

Creating New Tags Acrobat places new tag just below current selection in tag tree

Creating New Tags Acrobat places new tag just below current selection in tag tree In Tags panel Options > New Tag… Slide 52

Creating New Tags (Cont’d. ) Select tag type from drop down and click ok

Creating New Tags (Cont’d. ) Select tag type from drop down and click ok You may need to drag the tag to its proper location Slide 53

Creating Tags from Selection Use to separate selected text out of larger body of

Creating Tags from Selection Use to separate selected text out of larger body of text Important to select both tag with text in it and text in document – Select word or text to be separated into a new tag – In Tag panel Options > Find Tag from Selection to highlight tag Slide 54

Creating Tags from Selection (Cont’d. ) In Tag panel Options > Create Tag from

Creating Tags from Selection (Cont’d. ) In Tag panel Options > Create Tag from Selection If appropriate, drag newly tagged text into proper position Slide 55

Use Tags Panel to Fix Complex Problems Set links in table of contents Fix

Use Tags Panel to Fix Complex Problems Set links in table of contents Fix improperly structured links Add alternate text to links Fix improperly structured lists Add expanded text to acronyms Set language for specific paragraphs or text Make tables fully accessible Fix reading order of complex pages Rearrange tags to match order of pages inserted into document Slide 56

Tables of Contents Table of contents items should link to appropriate pages in document

Tables of Contents Table of contents items should link to appropriate pages in document If they do not, you need to link the items Use the select text tool to select a contents item Right click and select “Create Link” from the context menu Slide 57

Tables of Contents (Cont’d. ) Select “Go to a page view” Link Action Click

Tables of Contents (Cont’d. ) Select “Go to a page view” Link Action Click “Next” Slide 58

Tables of Contents (Cont’d. ) Scroll to the link page Click on “Set Link”

Tables of Contents (Cont’d. ) Scroll to the link page Click on “Set Link” Slide 59

Creating and Repairing Links Easiest way to create a new link is the Create

Creating and Repairing Links Easiest way to create a new link is the Create Link command Select the text you want to turn into a link and right click on the selection Click on Create Link on the context menu Slide 60

Creating and Repairing Links (Cont’d. ) Create a link from scratch 1. Start by

Creating and Repairing Links (Cont’d. ) Create a link from scratch 1. Start by separating the link text from surrounding text with the “Create Tag from Selection” command 2. Add the Link tag to the text using the “New Tag” command 3. Drag the new link tag to be a parent of the link text Slide 61

Creating and Repairing Links (Cont’d. ) 4. Use the Link tool to draw a

Creating and Repairing Links (Cont’d. ) 4. Use the Link tool to draw a rectangle around the link text in the PDF document 5. Enter link information 6. Click on the Link tag in the Tags panel and select Find… from the Options menu Slide 62

Creating and Repairing Links (Cont’d. ) 7. Select “Unmarked Links” from the Find menu

Creating and Repairing Links (Cont’d. ) 7. Select “Unmarked Links” from the Find menu and click “Find Next” button 8. Click “Tag Element” 9. Link construction is complete Slide 63

Adding Alternate Text to Links Helps those using assistive technology understand what the link

Adding Alternate Text to Links Helps those using assistive technology understand what the link is Select the Link tag in the tag tree Right click on the Link tag and select Properties In the Tag tab of the Properties dialog enter the alternate text and click Close Slide 64

Creating and Fixing Lists Properly constructed lists contain 3 tag levels – List Item

Creating and Fixing Lists Properly constructed lists contain 3 tag levels – List Item – List Body can contain one or two tags – Label (LI_Label) – Text (LI_Title) Slide 65

Creating and Fixing Lists (Cont’d. ) This version is just as valid and is

Creating and Fixing Lists (Cont’d. ) This version is just as valid and is read the same way as the previous list by a assistive technology Slide 66

Creating and Fixing Lists (Cont’d. ) As long as the list items are individually

Creating and Fixing Lists (Cont’d. ) As long as the list items are individually separated, you can build a list from scratch in the tag tree If the list items aren’t separated, use one of the separation functions described earlier to create a separate tag for each text item Add a List tag with the New Tag function at the point the list should begin in the text flow Then add new List Item tags for each of the items to be included in the list and drag them to be children of the List tag Add new List Body tags as child tags of each List Item tag Finally, drag each text item to be a child of the List Body tag Slide 67

Add Expanded Text Rather than have assistive technology read an acronym you can substitute

Add Expanded Text Rather than have assistive technology read an acronym you can substitute text If appropriate, segregate acronym from body of text using Options > Create Tag from Selection Right click on tag containing acronym and select Properties… Enter alternate text in Tag tab Click in another entry field before clicking close Slide 68

Set Language for a Specific Text or Word Language is set for tag, so

Set Language for a Specific Text or Word Language is set for tag, so if appropriate, separate text with Options > Create Tag From Selection Right click tag for text or word and select Properties Select language from drop down on Tag tab or enter ISO 639 code Slide 69

Fix Inaccessible Bullets Some text does not map to Unicode and is considered inaccessible

Fix Inaccessible Bullets Some text does not map to Unicode and is considered inaccessible You have two options to fix bullets – Tag bullet as a figure and assign alternate text to describe bullet – Use the Touch. Up Text Tool (Tools > Advanced Editing > Touch. Up Text Tool) Using the Touch. Up Text Tool – Click to the right of the inaccessible bullet – On the PC, type alt + 0149 to insert bullet character – Delete the inaccessible bullet Slide 70

Make Tables Fully Accessible The tag structure of a standard table Slide 71

Make Tables Fully Accessible The tag structure of a standard table Slide 71

Make Tables Fully Accessible (Cont’d. ) Tag structure – <Table> parent tag – One

Make Tables Fully Accessible (Cont’d. ) Tag structure – <Table> parent tag – One or more <TR> tags which define each row of table cells as child tags of the <Table> tag – One or more <TH> or <TD> tags as child tags of each table row • <TH> tags used for column and row headers • <TD> tags used for data Slide 72

Make Tables Fully Accessible (Cont’d. ) It’s not unusual to find problems in tables

Make Tables Fully Accessible (Cont’d. ) It’s not unusual to find problems in tables after using the “Add Tags to Document” function Verify that <TR>, <TH>, and <TD> tags are in the proper order – An easy way to do this is make sure that “Highlight Content” is selected in the Tags panel and click on every tag in the table’s tag tree Frequently necessary to rename <TD> tags to <TH> tags Sometimes necessary to insert empty <TD> or <TH> tags for empty cells Sometimes necessary to combine data from multiple <TD> or <TH> tags by dragging content It is possible to add Col. Span and Row. Span attributes to <TD> or <TH> tags that represent merged cells. In Acrobat Professional Help search on “attributes” and select “correct table tags with the Tags tab” Slide 73

Inserting Pages Page(s) to be inserted should be tagged If inserted page(s) are replacing

Inserting Pages Page(s) to be inserted should be tagged If inserted page(s) are replacing pages in the original tagged document, delete the pages using the Delete command on the Pages panel Check the original document’s tag tree to make sure that tags for deleted pages were also deleted Use the Insert command on the Pages panel to insert the page(s) in their proper location In the Tags panel move the tags for the inserted pages from the end of the tag tree to their correct location in the tag tree Slide 74

Tab Order of Form Fields Tab order of fields needs to be logical Tab

Tab Order of Form Fields Tab order of fields needs to be logical Tab order is determined by tag tree It is sometimes easier to set tab order in Tags panel than in Order panel Reflow will not reflect correct form field order, but assistive technology will use the correct tab order Slide 75

USING THE CONTENT PANEL Slide 76

USING THE CONTENT PANEL Slide 76

Correct Reflow Problems You can use Content panel to correct reflow problems you cannot

Correct Reflow Problems You can use Content panel to correct reflow problems you cannot correct in Order panel Content panel shows hierarchical view of objects in PDF Objects are listed in order of how they appear on the page Simply drag objects to new position You can also cut and paste objects to new locations Slide 77

Tag Artifacts are objects you do not want assistive technology to recognize, like Background

Tag Artifacts are objects you do not want assistive technology to recognize, like Background on the Touch. Up Order tool From the Options menu on the Content panel turn on Highlight Content Slide 78

Tag Artifacts (Cont’d. ) On the Content panel click on the container for the

Tag Artifacts (Cont’d. ) On the Content panel click on the container for the object you want to tag as an artifact From the Options menu select Create Artifact… Slide 79

Tag Artifacts (Cont’d. ) In the resulting dialog, click on Page, then OK Slide

Tag Artifacts (Cont’d. ) In the resulting dialog, click on Page, then OK Slide 80

OTHER ACCESSIBILITY FEATURES Slide 81

OTHER ACCESSIBILITY FEATURES Slide 81

Setting Tab Order I generally do this early in the process since the Accessibility

Setting Tab Order I generally do this early in the process since the Accessibility Full Check will usually report errors on some pages if tab order is not set Select the Pages panel Select all pages Options > Page Properties… Slide 82

Setting Tab Order (Cont’d. ) On the Page Properties dialog select “Use Document Structure”

Setting Tab Order (Cont’d. ) On the Page Properties dialog select “Use Document Structure” on Tab Order Slide 83

Bookmarks Use the Bookmarks panel to set bookmarks for documents of 10 pages or

Bookmarks Use the Bookmarks panel to set bookmarks for documents of 10 pages or more For documents with bookmarks, set Navigation field of the Initial View Tab on the Properties dialog box to “Bookmarks Panel and Page” Bookmarks can also be set in source programs like MS Word and In. Design Slide 84

Security Settings If you use security settings in your document, make sure you check

Security Settings If you use security settings in your document, make sure you check “Enable text access for screen reader devices for the visually impaired” on the Security tab of the Properties dialog Slide 85

Meta data Include title, author, and keywords on the Description tab of the Properties

Meta data Include title, author, and keywords on the Description tab of the Properties dialog Slide 86

MS WORD Slide 87

MS WORD Slide 87

MS Word As A Source Application for Tagged PDFs MS Word is an excellent

MS Word As A Source Application for Tagged PDFs MS Word is an excellent source application for accessible PDFs You need the Adobe Acrobat plug-in for MS Word to create a tagged PDF Printing to the PDF printer driver will not create a tagged PDF Slide 88

Preparing a Word Document Use Word styles to structure your document – Do not

Preparing a Word Document Use Word styles to structure your document – Do not use Enter key to put space between text elements, use space before or after properties in your styles – Use Word’s default styles for headings – Use Word’s list styles to create bulleted or numbered lists Use Word’s Table of Contents and List of Figures functions to create contents items Slide 89

Preparing a Word Document (Cont’d. ) Use Word’s table function to create tables –

Preparing a Word Document (Cont’d. ) Use Word’s table function to create tables – Do not merge either column or row cells – Do not create tables that span multiple pages – Headings on multiple pages created with the Repeat Headings command will not be read by assistive technology Avoid using text boxes Use Word’s columns command to create multiple columns on a page Slide 90

Preparing a Word Document (Cont’d. ) Add alternate text to images Add link information

Preparing a Word Document (Cont’d. ) Add alternate text to images Add link information to hyperlinks Slide 91

Using Acrobat Plug-In Start by setting preferences – Check “Enable Accessibility and Reflow with

Using Acrobat Plug-In Start by setting preferences – Check “Enable Accessibility and Reflow with tagged Adobe PDF” – If you have links that you want converted, check “Add Links to Adobe PDF” – If you want to create bookmarks, check “Add Bookmarks to Adobe PDF” Slide 92

Using Acrobat Plug-In (Cont’d. ) You have detail control over bookmarks created on the

Using Acrobat Plug-In (Cont’d. ) You have detail control over bookmarks created on the Bookmarks tab Slide 93

CHECKING FOR SECTION 508 COMPLIANCE Slide 94

CHECKING FOR SECTION 508 COMPLIANCE Slide 94

Accessibility Full Check The following items are tested with an Accessibility Full Check –

Accessibility Full Check The following items are tested with an Accessibility Full Check – – – The document is tagged The document language is specified All document images have alternate text All characters can be extracted to text All form fields have descriptions List and table structure is correct (of limited value, it does not check readability or whether it even makes sense) Slide 95

Reflow View Reflow view can be used to check the reading order of some

Reflow View Reflow view can be used to check the reading order of some documents Form fields do not show in reflow view and Acrobat does not reflow pages that contain both readable text and form fields Reflow works best with simple documents There is not a direct relationship between reflow view and what assistive technology reads – Assistive technology uses the Tag Tree to determine reading order – Reflow view uses the structure in the Order panel to determine text flow – There is not a one-to-one relationship between the Tag Tree in the Tags panel and the Order panel Slide 96

Visual Check The following items are not checked by Accessibility Full Check and should

Visual Check The following items are not checked by Accessibility Full Check and should be checked visually in the Order and Tags panels – The document has a logical reading order, i. e. , the tab order is correct – A document of 10 pages or more has bookmarks – Bookmarks and/or table of contents are functioning correctly, i. e. , they link to the correct pages – All hyperlinks display a fully qualified URL, i. e. , http: //www. niaid. gov and not www. niaid. gov and are functional – All lists are constructed correctly – All tables are constructed correctly – Images and text not necessary to the understanding of the document are tagged as artifacts, i. e. , such things as graphic design elements and headers and footers – The document does not contain any Acrobat comment or markup items – The document does not contain any scanned text images – Any complex images not fully explainable with alternate text has descriptive text or table immediately after the image Slide 97

Tables Row headers and column headers are properly tagged, i. e. , <TH> rather

Tables Row headers and column headers are properly tagged, i. e. , <TH> rather than <TD> All data cells are tagged <TD> Tables do not use tabs or spaces in place of cells to separate data Tables have a logical reading order, left to right and top to bottom One-to-one association between table data and row/column headers Table has a name and description that can be used to identify the table Slide 98

Audible Check The following items can be checked with Adobe Acrobat Professional’ “Read Aloud”

Audible Check The following items can be checked with Adobe Acrobat Professional’ “Read Aloud” function to make sure the reading order is correct – – Multi-column text Tables Text boxes and callouts on a page Fillable forms If available, you can also use assistive technology like JAWS Slide 99

Other Items Meta data for Title, Author, and Keywords are entered correctly Filename is

Other Items Meta data for Title, Author, and Keywords are entered correctly Filename is concise, limited to 20– 30 characters, and contains no spaces or special characters No hidden data from source application such as MS Word remains in document There are no scanned signatures in the document Slide 100