Secretary Responsibilities Of The Club Secretary 1 Secretary

Secretary Responsibilities Of The Club Secretary 1

Secretary 1. The club secretary acts as the liaison between the club, the district and LCI. 2. Is the club’s chief correspondent and keeper of all the club’s records. 3. Submits required reports to the District Governor and Lions International. a. Monthly Membership Report (MMR) every month. 2

Secretary 3. b. Monthly/Annual Activity Report. c. PU 101 New Club Officers Report by April 30 (Elect new officers by 4/15. ) d. Submit an up-to-date Membership Roster on July 1 and January 1 to LCI and the District Governor. e. Submit LCI dues no later than Oct. 1 and Apr. 1, Dist. & MD dues by Apr. 1 3

Secretary 3. f. Submit Deceased Member Form to District Office on April 1 (Apr to Apr) 4. Keep all meeting minutes and records of the club and board of directors 5. Keep all club activity, membership and attendance records 6. Maintain all club members Record of Service files 4

Secretary 7. Attend all Zone meetings 8. Attend District Club Officer Training 9. Attend District, Multiple District and LCI Conferences/Conventions 10. Take advantage of opportunities to attend a Leadership Institute, become a Certified Guiding Lion, serve on the District Cabinet, etc 5

Secretary 11. Order all club supplies, including forms, awards (service, key, monarch, attendance), new member kits, etc 12. Maintain a club directory 13. Serve as editor or oversee the production of a club newsletter 14. File a form 990 with the IRS if the club’s gross annual receipts exceed $25, 000 6

Secretary 15. LCI will send a packet of materials to the club before July 1 for all club officers. 16. The club password will be listed on the July LCI dues billing 7

Secretary HAVE A GOOD YEAR Next View The Club Member Reports presentation 8