SDC Officer Transition Training 2018 2019 Officer Preparation

SDC Officer Transition Training 2018 -2019 Officer Preparation

Training Agenda • • 9: 00 A- 9: 30 A- Coffee & Donuts (Provided by SDC) 9: 30 A- 10: 45 A- President & Vice President Position Training 10: 45 A-11 A- Short Break 11 A- 12: 15 P- Treasurer Position Training 12: 15 P-1: 15 P- Lunch (Not Provided by SDC) 1: 20 P-2: 20 P- Secretary & SDC Representative Training 2: 30 P-3: 45 P- Historian, Public Relations, Creativity Chair Position Training

Background: Student Diversity Council What is the Student Diversity Council? The Student Diversity Council (SDC) is the umbrella organization for student groups on campus that are focused on issues of racial, cultural, sexual, and/ or gender diversity. Mission Statement: The mission of the Student Diversity Council (SDC) is to educate Furman- affiliated individuals and the Greenville community on topics of cultural diversity while advocating for cultural understanding, awareness, and equality. Vision Statement: As the umbrella organization for multicultural organizations on campus, the Student Diversity Council (SDC) seeks to share the responsibility of promoting and sustaining diversity at Furman to campuswide entities through two-way dialogue, co-sponsorships, and collaboration with the Greenville community.

SDC Organization Affiliation • • Association of Students Interested in Asia (ASIA) Chinese Student Association (CSA) Furman Pride Alliance (FPA) Hispanic Outreach and Latinx Awareness (HOLA) Furman National Association for the Advancement of Colored People (NAACP) Student League for Black Culture (SLBC) Furman University International Student Association (FUISA) Past Organizations: • BABA Africa • Pathways

Treasurer 1. Record all bank statements and be responsible for keeping a record of all funds and expenditure of the Student Diversity Council. 2. Submit to the council an oral report of the state of the treasury at every meeting. 3. Prepare written financial reports for the Student Diversity Council upon request. 4. Maintain communication with the treasurers of member organization and monitor their spending. 5. Approve all budgeted check requests.

How To 1. 2. 3. 4. Create a Budget Maintain a Budget Submit a Credit Card Request Submit a Check Request

Creating a Budget

Maintaining a Budget 1. Ensure that you are aware of all money requests. 2. You will receive emails when a check request or credit card request has been made allowing you to keep your organization budget up to date. 3. Be intentional in your spending. 4. The SDC Treasurer will send out an email on the 1 st of each month letting you know the amount left in your organization account. 5. Collection of student organization fees. 6. Issuing receipts.

Submit a Credit Card Request 1. 2. 3. 4. Visit Student Diversity Council Sync. DIN Page. 5. 6. 7. 8. 9. WAIT UNTIL YOU RECEIVE APPROVAL FROM THE SDC TREASURER. Go to forms. Click Credit Card Request. Fill out the form including the amount and organization at least 2 days before you need the credit card. Pick up the credit card and leave a from of ID. Make your purchase. Keep the receipt from your purchase. Turn in the credit card with receipt.

Submit a Check Request 1. 2. 3. 4. Visit the Student Diversity Council Sync. DIN Page Go to forms Click Check Request Fill out the form including the amount and organization at least 2 weeks before you need the check. You will also need the W-9 form and contract for a check request. *** 5. WAIT UNTIL YOU RECEIVE APPROVAL FROM THE SDC TREASURER. 6. The check will come into Queen Deb or Mrs. Dianne and you can pick it up on the day of the event.

Questions?

Simulations • An event with a speaker is occurring next week, but your organization members forgot to submit a check request. What should you do? • After a close examination of your budget, you realize that your organization has overspent its budget by $1, 000 and it is April of 2019 (one month of classes left). What should you do? • You have collected $300, in cash, for dues for your organization and you have given your members their receipts. What is your next step?

SDC Officer Transition Training 2018 -2019 Officer Preparation