School Emergency Response Plan Requirements in Arizona 1

School Emergency Response Plan Requirements in Arizona ? 1

What is a Comprehensive School Safety Plan? 2

Comprehensive School Safety Plan 3

Why Develop a Comprehensive School Safety Plan? • Protect lives and property • Enhance safety at the school • Studies indicate that when students and staff feel safe, Academic Achievement Is Improved (US Department of Education) • NCLB and ARS 15 -341 (A)34 require schools to have an emergency response plan 4

Four Phases of Emergency Management • • Prevention/mitigation Preparedness/Planning Response Recovery 5

Prevention/Mitigation • • Prevention programs Elimination of identified hazards Mitigation of identified hazards Threat assessment program 6

Planning and Preparedness • Hazard analysis – Identify potential threats/hazards – Develop procedures for hazards and threats that cannot be eliminated/mitigated • Risk Index Worksheet 7

Planning and Preparedness • Develop Emergency Response Plan • Identify roles for specific personnel/agencies • Develop management system (Incident Command System) • Develop communications plan 8

Planning and Preparedness Emergency operations planning involves all of the planning activities required to respond to and recover from an Emergency 9

Planning Steps Step 1: Step 2: Step 3: Step 4: Identify key players. Develop considerations. Identify resource requirements. Establish chain of command lines of succession. Step 5: Develop the plan. 10

Who Should Be Involved? • • • Local Emergency Manager Public safety decision makers Local service agency personnel School superintendent School principals and assistants School transportation coordinator 11

Who Should Be Involved? What internal expertise do you have to help develop your plan? • • • Science teachers School nurse and health teachers Cafeteria supervisor English teachers or newspaper advisor Building and grounds supervisor – Staff Skills Survey and Inventory 12

Determining the Situation • Hazards addressed • Probability of impact • Areas of the building most likely to be affected • Locations of special populations • Critical resource needs • Maps supporting the situation 13

How Will You Operate? • What should happen… • When… • At whose direction. 14

How Will You Operate? • An organization chart • A statement about when and how the emergency plan will be implemented • Definition of “action levels” and their implementation • The general sequence of actions before, during, and after the emergency • Who will coordinate directly with local and state responders and how will the coordination take place 15

How Will You Operate? All schools should have an organizational system in place that includes: • • • The person in charge Administrative staff Teachers Faculty Maintenance personnel Parents 16

Response • Procedures in the event of an emergency – Lockdown/shelter in place – Evacuation – Reverse evacuation – Other activities 17

Recovery • Psychological • Physical 18

Training • • • Orientation Training sessions Tabletop exercises Drills/Functional exercises Full scale exercises 19

Incident Command System (ICS) • Method for managing emergencies / events • Used by: – First-response agencies – Emergency medical services – Emergency management personnel 20

ICS Principles • Emergencies require certain tasks or functions to be performed • Every incident needs “One” person in charge • No one person should direct less than 3 or more than 7 other people or functions (5 is optimal) • No one should report to more than 1 person • Common terminology 21

ICS Principles Everyone should: • Use the same words to refer to the same situation. • Know the terminology before an emergency. • Work from the same set of achievable objectives. 22

ICS Principles How can you ensure that school personnel and response personnel “speak the same language? ” • No “codes” unless absolutely necessary. (duress code) • When codes are necessary, ensure that school and response personnel know them in advance. • Develop a glossary 23

ICS Principles SCHOOL FIRE POLICE EM OTHERS; I C S PARENTS MEDIA Etc. 24

ICS Organization Incident Commander Information Officer Safety Officer Liaison Officer Operations Planning Logistics Finance/Admin 25

Incident Command System Incident Response Job Descriptions: – Incident Commander – Command Staff • PIO, Safety and Liaison – General Staff • Operations, Planning, Logistics and Administration 26

ICS Organization Incident Commander Information Officer Safety Officer Liaison Officer Operations Planning Logistics Finance/Admin 27

School ICS Organization Principal (School Commander) English Teacher (Information Officer) Science Teacher (Operations Chief) History Teacher (Planning Chief) Health Teacher (Safety Officer) Assistant Principal (Liaison Officer) Social Studies Teacher (Logistics Chief) Math Teacher (Finance/Admin Chief) 28

School Site ICS Structure Incident Commander Information Officer Operations Planning Security Documentation S&R Situation Analysis Medical Safety Officer Liaison Officer Logistics Admin Student Care Student Release Crisis Response 29

Playground Incident Commander Operations Logistics Planning Administration EMS Medic Ambulance 30

Fire Incident Commander: Fire Operations: Fire Police Logistics Fire Planning Admin School 31

Major Incident Commander Information Officer Operations Safety Officer Liaison Officer Planning Logistics Admin All Agencies Red Cross District Staging Police Fire School 32

Expanded Organization School Commander Safety Officer Public Information Officer Operations Liaison Officer Planning Logistics Finance/Admin Security Documentation Supplies Timekeeping Search & Rescue Situation Analysis Staffing Purchasing Student Care Communications Medical 33

Resources Arizona Department of Education www. ade. az. gov/schooleffectiveness/health/schoolsafety/plansresources. asp US Department of Education http: //www. ed. gov/admins/lead/safety/emergencyplan/index. html 34

Emergency Management Motto “Semper Gumby” 35

Layton Dickerson Arizona Department of Education 602 -542 -8717 602 -542 -3818 fax Ldicker@ade. az. gov 36