Save the Children Keeping them us honest SAMI

Save the Children “Keeping them (us) honest”

SAMI SILVYA software + web Monitoring of project activities Project Mgmt Early warning and response

SYAP Background Go. G declares food insecurity emergency on Sept 9, 2009. Why? : • Unusually low rainfall corn and bean crops affected food supply and livelihoods • multiple causality, complexity + magnitude of malnutrition exceeds GOG capacity to respond. Guatemala: 4 th worst chronic malnutrition rate in the world. .

SYAP Go. G declares food insecurity emergency on Sept 9, 2009. USAID/FFP responds: Save the Children is awarded a SYAP to support 10, 000 families in 170 communities EL PROGRESO ZACAPA CHIQUIMULA in the 3 departments in eastern Guatemala.

SYAP- Prosano SYAP interventions Health and Nutrition Food Rations Livelihoods

SYAP- Prosano Challenges: • Distributing monthly food rations to 10, 000 families for 10 consecutive months in a 170 communities. • Food ration: 4 products • Transparency, accuracy, timeliness

PROSANO Typically Beneficiaries sign or, if illiterate, stamp their fingerprint. Forms go back to project office to be typed into an electronic format and consolidated.

PROSANO Challenge: How do we know if an individual in line is in fact a legitimate beneficiary? How do we know that two individuals from the same household are lining up = “double dipping” The Pencil & Paper method takes time and allows for mistakes. Data collected using Pencil & Paper must be transferred to a database, one more chance for mistakes, in order to be useful for analysis and decision making.

PROSANO A different, more efficient, more agile system was needed

SYAP- Prosano System proposed by Save the Children Sistema Automatizado de Monitoreo de Información (Automatized System for Monitoring Information)

SYAP- Prosano Stops “double dipping” SAMI Transparency in the use of resources by field staff Improves use of time Uses technology to record data/ No need to re type data/ minimizes mistakes SAMI can be used for other interventions: health, emergencies education.

How does SAMI work? Baseline census Beneficiaries register through fingerprint scans, pictures and GPS SC software designed to capture project data / beneficiaries / activities

How does SAMI work? SC software captures data of all services provided: ration, weight control, seeds distributed, any livelihood intervention, etc Beneficiaries are identified using fingerprint scan Application uses GPS positioning to register location where services are provided

How does SAMI work?

How does SAMI work?

How does SAMI work?

Cómo funciona SAMI Every night, when staff returns to Software desiganado para la the field office, the system captura de datos, línea de uploads data collected from periodicos base, servicios previstos (peso, CMB) laptops into the local server. Beneficiarios identificados con fotografía Los beneficiarios se identifican mediante huella digital A backup is automatically created in main server at the La aplicación utiliza GPS Guatemala City office. para localizar los centros de distribución o los hogares de los beneficiarios

How does SAMI work? SAMI software üRation distribution ü Weight/ MUAC tape monthly controls üLivelihoods interventions Other • Pre natal, post natal, • Post partum & newborn control • Diarrhea / ARI / HIV treatment

How does SAMI work? SAMI Reports SAMI software

How does SAMI work? SAMI Web SAMI software http: //201. 216. 167. 10/I NDEX. PHP

The need for a better alert/ warning system A community health worker identifies a case of acute malnutrition in a remote village. What if she can not persuade the family to evacuate the child to a Treatment/ Recovery Center? § Health providers will not know about this case § Child will not receive proper treatment § Nobody at the MOH main offices will know § Data can not be used for planning and priorization decision making.

PROSANO Siistema Local de vigilancia Y Alerta Local Surveillance and Alert system

SILVYA Community health workers can alert several MOH levels. Enables triggering a response. Supervision: Communicates emergency at all levels. Emergencies are recorded so data can be used for analysis and decision making.

Health worker identifies a case of acute malnutrition SILVYA BY

She/he sends a TXT coded message Health worker identifies a case of acute malnutrition SILVYA BY

She/he sends a TXT coded message SC software “decodes” TXT and identifies location, type of emergency, who is reporting. Modem + Servidor Health worker identifies a case of acute malnutrition SILVYA BY

She/he sends a TXT coded message SC software “decodes” TXT and identifies location, type of emergency, who is reporting. Modem + Servidor Health worker identifies a case of acute malnutrition SILVYA BY

She/he sends a TXT coded message SC software “decodes” TXT and identifies location, type of emergency, who is reporting. Modem + Servidor Health worker identifies a case of acute malnutrition Central MOH Level Department state level Health Post System sends emails and TXT messages to cell phones of those individuals filtered, informing the type of emergency, location and who is reporting. SILVYA BY

SC software “decodes” TXT and identifies location, type of emergency, who is reporting. She/he sends a TXT coded message Modem + Servidor Central MOH Level Health worker identifies a case of acute malnutrition Department state level Software searches in database (based on identified location) WHO should be notified. Health Post System sends emails and TXT messages to cell phones of those individuals filtered, informing the type of emergency, location and who is reporting. TXT message sent to CHW confirming her/his message has been received. SILVYA BY

PROSANO 01 = Evacuated 02 = family refuses evacuation SILVYA 05= Complicated delivbery 03 = ARI 04= Diahhrea 5678 02 03 05 Dials phone number: 5034 -3467 Types numeric TXT: 5 6 78 02 03 05 5 = Quiche (department) 6 = Uspantan (municipality) 78 = San Lucas Chipaj (community) 02 = Community health worker code 03 = Acute respiratory infection 05 = Family will not evacuate

PROSANO 05= Complicated delivbery 03 = ARI 04= Diahhrea 01 = Evacuated 02 = family refuses evacuation SILVYA Dials phone number: 5034 -3467 Types numeric TXT: 5 6 78 02 03 05 5 = Quiche (department) 6 = Uspantan (municipality) 78 = San Lucas Chipaj (community) 02 = Community health worker code 03 = Acute respiratory infection 05 = Family will not evacuate

PROSANO SILVYA Dials phone number: 5034 -3467 5678 02 04 08 Types numeric TXT: 5 6 78 02 04 08 5 = Quiche (department) 6 = Uspantan (municipality) 78 = San Lucas Chipaj (community) 02 = Community health worker code 04 = Case of Acute Malnutrition 08 = Child is on it’s way to Recovery Center.

Examples of Codes used for SILVYA Municipality Community CH Worker Name of CHW 2001 30 1 BERTA VAZQUEZ 2001 30 2 ROSALINA ZACARIAS 2002 2 4 LEONELA FELIPE NAVAS 2002 2 5 MARIA DE LA CRUZ FELIPE 2006 7 30 ANIBAL PEREZ 2006 59 31 FRANCISCA ASMUN 2007 3 35 MIGUEL ANGEL RAMIREZ 2007 3 36 LETICIA RAMIREZ 001 002 003 004 005 006 007 008 Moderate Malnutrition Acute Malnutrition with complications Acute malnutrition with Severe complications Obstetric Emergency Labor Complications Newborn Complications Acute Respiratory Infection Severe Diarrhea 2001 30 1 1 4028 -5468

PROSANO Silvya Web

PROSANO Silvya Web http: //201. 216. 167. 10/silvya/

SAMI SILVYA software + web Monitoring of project activities Project Mgmt Early warning and response

PROSANO LOLA Listado de Organizaciones Localidades y Actividades Local Surveillance and Alert system

LOLA Web based application. Allows coordination among agencies/ donors/ organizations Aims to avoid overlaps and duplication Flexibility to be used for coordination among development and/or emergency projects. Uses maps to visualize placement of organizations and interventions. Low maintenance: each registered organization is responsible of entering their project(s) data.

LOLA CRS office PCI office SAVE office WFP office Government Offices/ programs

LOLA Oficina de PMA Oficina de MAGA Oficina de CRS Oficina de PCI Oficina de SAVE SESAN en Quiche Westport/ DC/ IPUs MAGA en Guatemala Donante en Washington

LOLA http: //201. 216. 167. 10/LOLA