SAPYR 9 Student Progression School Student Registrar Student

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SAPYR 9 Student Progression School Student Registrar

SAPYR 9 Student Progression School Student Registrar

Student Progression • Description: o This function allows the users to progress SAPYR 9

Student Progression • Description: o This function allows the users to progress SAPYR 9 student to their specialized plans which should only be done at the end of every final term of the year. • Granted Role: o School Student Registrar • Menu Path: o Main Menu > Reporting Tools > Query Viewer o Main Menu > Student Admissions > Processing Applications > Student Progression o Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload SAPYR 9 CSV File Verify Student Progression

Generate List of SAPYR 9 Students 2. Enter : MOE_PR_SAPYR 9 3. Click on

Generate List of SAPYR 9 Students 2. Enter : MOE_PR_SAPYR 9 3. Click on Search 1. Navigate: Reporting Tools > Query Viewer

Generate List of SAPYR 9 Students 4. Click on Excel to download the list

Generate List of SAPYR 9 Students 4. Click on Excel to download the list

Generate List of SAPYR 9 Students 5. Select the Academic Institution, Campus, and Term

Generate List of SAPYR 9 Students 5. Select the Academic Institution, Campus, and Term then click View Results Note: Term entered should be the final term of the current academic year. i. e 1530 for progressing students to year 2016

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload SAPYR 9 CSV File Verify Student Progression

Create CSV(Comma Delimited) File 1. Delete the first row a. Select the entire row

Create CSV(Comma Delimited) File 1. Delete the first row a. Select the entire row by clicking on the number to the most left of the first row. b. Right click and select Delete from the dropdown list

Create CSV(Comma Delimited) File 2. Insert a new row before the Student ID a.

Create CSV(Comma Delimited) File 2. Insert a new row before the Student ID a. Right-click on the first column. b. Select insert from the drop-down list.

Create CSV(Comma Delimited) File 3. Fill in Process Instance as title for the new

Create CSV(Comma Delimited) File 3. Fill in Process Instance as title for the new column.

Create CSV(Comma Delimited) File 4. Insert a new column before the Current Acad Prog:

Create CSV(Comma Delimited) File 4. Insert a new column before the Current Acad Prog: a. Right-click on the Current Acad Prog. b. Select Insert from the drop-down list.

Create CSV(Comma Delimited) File 5. Fill Program Action as title in the new column.

Create CSV(Comma Delimited) File 5. Fill Program Action as title in the new column. 6. Fill in New Acad Prog, New Acad Plan and Class Section as title for the next three column after Current Acad Plan.

Create CSV(Comma Delimited) File Note: The format for the file should look like this

Create CSV(Comma Delimited) File Note: The format for the file should look like this

Create CSV(Comma Delimited) File 7. Enter PLNC for progressing student or DATA for retaining

Create CSV(Comma Delimited) File 7. Enter PLNC for progressing student or DATA for retaining student as field in Program Action. 8. Enter SCSAP as field for New Acad Prog.

Create CSV(Comma Delimited) File 9. Enter the correct field for New Acad Plan Example:

Create CSV(Comma Delimited) File 9. Enter the correct field for New Acad Plan Example: SCHOSY 10, SCARDY 10, SCBSAY 10, SCSALY 10, SCCMPY 10 & SCITUY 10. Enter the correct field for Class Section. Note: Maximum is 4 characters

Create CSV(Comma Delimited) File 11. Save the file as. csv (Comma Delimited).

Create CSV(Comma Delimited) File 11. Save the file as. csv (Comma Delimited).

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload SAPYR 9 CSV File Verify Student Progression

Upload. CSV(Comma Delimited) File 2. Click on Add a New Value tab 1. Navigate:

Upload. CSV(Comma Delimited) File 2. Click on Add a New Value tab 1. Navigate: Student Admissions > Processing Applications > Student Progression 3. Enter a new Run Control ID then click Add button Format: School Code_Term_SAPYR 9 Eg: 3030_1530_SAPYR 9

Upload. CSV(Comma Delimited) File 4. Select the Academic Career and Term. 4. Click on

Upload. CSV(Comma Delimited) File 4. Select the Academic Career and Term. 4. Click on Upload File button. 5. Click on Upload File.

Upload. CSV(Comma Delimited) File 6. Click on Choose File button to look for the.

Upload. CSV(Comma Delimited) File 6. Click on Choose File button to look for the. csv file. 7. Click Upload button to attach the. csv file.

Upload. CSV(Comma Delimited) File 8. Click on the Run button to run the process.

Upload. CSV(Comma Delimited) File 8. Click on the Run button to run the process. 9. Ensure the process name MOE_PRGSN_AE in Process Scheduler Request page is checked. 10. Click on OK button.

Upload. CSV(Comma Delimited) File 11. Click on “Process Monitor” link to view the status

Upload. CSV(Comma Delimited) File 11. Click on “Process Monitor” link to view the status of the process

Upload. CSV(Comma Delimited) File 13. Click “Refresh” button at interval time until the Run

Upload. CSV(Comma Delimited) File 13. Click “Refresh” button at interval time until the Run Status change to “Success” and Distribution Status change to “Posted”. 12. Check for process name MOE_PRGSN_AE. 14. Click on Details.

Upload. CSV(Comma Delimited) File 15. Click on the View Log/Trace link.

Upload. CSV(Comma Delimited) File 15. Click on the View Log/Trace link.

Upload. CSV(Comma Delimited) File 16. Click on. log link to view the results.

Upload. CSV(Comma Delimited) File 16. Click on. log link to view the results.

Upload. CSV(Comma Delimited) File 17. This result page will show you the Total Number

Upload. CSV(Comma Delimited) File 17. This result page will show you the Total Number of input rows, No. of successful uploaded rows and No. of Error rows.

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload

Flow Chart Generate List of SAPYR 9 Students Create CSV (Comma Delimited) File Upload SAPYR 9 CSV File Verify Student Progression

Verify Student Progression 1. Navigate : Records and Enrollment > Career and Program information

Verify Student Progression 1. Navigate : Records and Enrollment > Career and Program information > Student Program/Plan 2. Search using the Student’s ID 3. Click Search button

Verify Student Progression 4. Ensure that: - Effective Date should be a day before

Verify Student Progression 4. Ensure that: - Effective Date should be a day before the start of the term - Program Action should be PLNC (Plan Change) - Academic Program should be the same as previous program - Admit Term should be the same as previous record

Verify Student Progression 5. Ensure that: -Academic Plan should be Year 10 plan -Declare

Verify Student Progression 5. Ensure that: -Academic Plan should be Year 10 plan -Declare Date should follow the Effective Date -Requirement Term should follow Admit Term

End of Presentation Thank You

End of Presentation Thank You