SAP Online Transaction Processing OLTP 11262020 ProcessBased Enterprise

SAP - Online Transaction Processing (OLTP) 11/26/2020

Process-Based Enterprise Logic 11/26/2020 2

Data Flow Logic 11/26/2020 3

Procurement Process Example w In the procurement process, there may be different business partners for different roles in the transaction. These partner roles are defined in vendor master data Invoice Presented By Ordering Address Vendor Goods Supplier 11/26/2020 Payment Received By 4

Procurement Process Customer Vendor Purchase Requisition Internal Demand Purchase Order Goods Receipt Invoice Receipt Pay Invoice 11/26/2020 5

Material Master Data w An advantage of the SAP system is that it maintains one set of data in real time. Material data is used by many functional areas. w With non-integrated systems, each system may contain material data, and this data is not always consistent. In the SAP system, the data is consistently correct or incorrect. w Material Master data is organized by Views. Depending on the type of material, only certain views need to be used. As the system is configured, additional views can be added as necessary. 11/26/2020 6

Material Master Views w w w w Basic Data 1 Basic Data 2 Classification Sales: Sales Org Data 1 Sales: Sales Org Data 2 Sales: General/Plant Data Foreign Trade: Export Data Sales Text Purchasing MRP 1 MRP 2 MRP 3 MRP 4 Forecasting Work Scheduling 11/26/2020 • • • General Plant Data/Storage 1 General Plant Data/Storage 2 Warehouse Management 1 Warehouse Management 2 Quality Management Accounting 1 Accounting 2 Costing 1 Costing 2 Basic Data, Classification are not plant-specific Other views are plant-specific 7

Material Master Views Basic Data View NRG-A Bars Base unit: CS Gross wt: 72 lb. Non-plant specific Plant 1000 NRG-A Bars Lead Time: 2 days Std. Price: 216. 80 11/26/2020 Plant 2000 MRP Views NRG-A Bars Lead Time: 3 days Std. Price: 223. 20 8

Purchasing Process w Create Purchase Requisition n Where analysis/vendor selection occurs w Create Purchase Order from Requisition n Requisition items can be used to generate multiple purchase orders w Create Goods Receipt w Create Invoice Receipt w Post Outgoing Payment w Unfortunately, there is no purchasing “document flow” (BT: why not? ) 11/26/2020 9

Sales & Credit Management Example w Credit Management is a cross-functional activity between SD and FI SD Sales People want to sell C R E D I T FI Credit is an independent function in the SAP R/3 system FI People want to reduce risk 10

Credit/Risk Process Credit Management Cust: Health Express Risk: Medium Credit Limit: $10, 000 Ttl. Commit: $6, 000 Blocked document list or E-mail (opt. ) Review situation Release order SD, FI Order: 5923 Order Amount: $5, 000 Credit Limit Exceeded Block order E-mail to credit rep. (opt. ) Pick, pack & ship order Bill Customer Credit control (blocks) can be applied at order entry, delivery creation or goods issue 11

Static vs. Dynamic Checks Open order Open delivery value Receivables Static Check Credit Limit Open order Open delivery value Dynamic Check Receivables Credit Horizon 12

Decentralized Credit Management Credit Control Area 1 Company Code 1 Credit Control Area 2 Company Code 2 Sales Org. 1 Sales Org. 2 Health Express Limit: $50, 000 Health Express Limit: $100, 000 w Each company code sets and monitors a credit limit independently 13

Centralized Credit Management Credit Control Area 1 Company Code 2 Sales Org. 1 Sales Org. 2 Health Express Limit: $150, 000 w Transactions with each company code apply to the single credit limit set for the single credit control area 14

Exchange Rates Credit Control Area 1 Currency: USD Company Code 2 Currency: EU Sales Org. 1 Sales Org. 2 Health Express Limit: $150, 000 w Receivables for Company Code 2 are converted from Euros to US Dollars when credit is checked 15

Automatic Credit Control w Determine points at which credit check is carried out (order creation, delivery creation or goods issue) w Determine type of check w Based on: n Credit control area n Risk category n Document (credit group) 16

Automatic Credit Control Sales organization Company Code Customer Transaction Type Credit Control Area Risk Category Credit group As of release 4. 0, Credit control area can also be Determined via: user exits payer sales area When Credit is Checked Why Credit is Checked What the system does (warning, error) 17