San Francisco Public Safety Communications Systems Budget and

San Francisco Public Safety Communications Systems Budget and Finance Committee April 17, 2013

Summary • • Public Safety Radio Replacement (800 MHz) Bay. WEB MTA System Public Service Radio Replacement

Public Safety Radio Replacement (800 MHz) Major Departments: DEM, Police, Fire, and Sheriff Scope: Voice only. Life safety – connects in ½ second Covered Area: San Francisco only Age: 13 years old (10 -year life cycle) Timeline: Cutover to new system in 2018. Budget • COIT funding requested for critical project development for FY 13 -14 & FY 14 -15 ($930 K in each year). • Approx $69 M over 5 years for infrastructure and radios • Costs may be reduced through federal grants. General Fund FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 TOTAL $0. 9 M $22. 4 M $69. 0 M

Bay. WEB (Bay Area Wireless Enhanced Broadband) Major Departments: DEM, Police, Fire, Sheriff, others Scope: Text, photos, video, apps – not voice • Dedicated to public safety • Bay. RICs JPA approved by BOS in 2011 Covered Area: • Bay Area region • Eventually part of the national First. Net system) Age: New system Timeline: Complete in SF by September 2015 Budget: The Bay Area received a $50 M federal grant with a vendor match of $25 M. SF will need to pay for site leases and devices for network. FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 TOTAL General Fund $0. 23 M $0. 8 M $0. 7 M $0. 45 M $0. 2 M $2. 6 M Non. General Fund $25. 0 M $40. 0 M $10. 0 M $75. 0 M

MTA Communications Department: SF MTA Scope: Specialized transit communications 1) Computer Aided Dispatch system 2) Automatic Vehicle Location system 3) Voice and data network for buses and light rail 4) Messaging capability using new vehicle data terminals 5) Data and reporting for performance analysis and incident mgmt 6) 700 MHz Project 25 voice radio network 7) New radio communications in the Muni Metro subway Covered Area: San Francisco Age: 30 years old Timeline: Complete by the end of 2015 Budget: $0 General Fund impact. Primary funding from federal, State, and Prop K grants. $10 M funded through MTA operating funds and revenue bonds. Non. General Fund Prior Years FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 TOTAL $10. 45 M $7. 55 M $41. 0 M $42. 0 M $14. 0 M $1. 5 M $116. 5 M

Public Service Radio Replacement (PERS) Sponsoring Departments: DPW, Port, PUC, SFUSD Scope: Voice communications only – not life safety Covered Area: San Francisco only Timeline: • FY 13 -15: Scoping and Critical Project Development • FY 2018: Potential migration to MTA system Budget: • DEM Estimates $5 -$6 M to replace radios. • Infrastructure costs TBD. • Consultant to evaluate the options for Public Service depts. to join the SFMTA network

Comparison of Wireless Systems Public Safety Radio Replacement (800 MHz) Bay. WEB MTA System Public Service Radio Replacement Type Voice Data Specialized Transit Voice Life Safety Yes No No No Covered Area San Francisco Bay Area San Francisco Major Funding Source General Fund Request Federal Grant General Fund Request Funding Identified No Yes No

GENERAL FUND VS. NON-GENERAL FUND SOURCES ESTIMATES FOR FY 12 -13 THROUGH FY 18 -19 $ 200 Continue nationwide build out $ 180 Public Service Radio Replacement $ 160 Millions $ 140 SFMTA Radio Replacement $ 120 $ 100 800 MHz Radio Replacement $ 80 Bay. WEB Devices/Service Fees $ 60 $ 40 Bay. WEB Infrastructure $ 20 $- General Fund Non-General Fund Public Service Department Radios and Infrastructure

ANTICIPATED SCHEDULE Indicates Funded Projects Indicates Unfunded Projects Bay. WEB Negotiate Lease Complete SAU/ Site Complete Leases Construction System Online 800 MHz Public Safety Emergency Radio Hire Staff Planning/needs assessment, budget, RFP process NTP to Vendor System Design Complete Install Complete Testing Complete System Cutover MTA System Design Complete Testing Complete System Cutover Public Service Depts. Radios and Infrastructure NOW July 2013 FY 13 -14 July 2014 FY 14 -15 July 2015 FY 15 -16 July 2016 FY 16 -17 July 2017 FY 17 -18 July 2018 FY 18 -19 July 2019 FY 19 -20

ESTIMATED BUDGETS GF - Infrastructure Bay. WEB+ SFMTA Radio Replacement Project Public Service Infrastructure and Radios FY 13 -14 FY 14 -15 $226 K - $273 K $800 K $430 K $40 M $10 M $930 K GF – Devices & Service Fees NGF* 800 MHz Public Safety Radio Network FY 12 -13 $25 M GF NGF $10. 45 M (prior yrs) GF NGF FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 TOTAL $499 K $450 K $205 K ** $2. 12 M $75 M $22. 4 M $~69 M City may secure other funds to offset costs, i. e. grant funds for radios purchases $7. 55 M $41 M $42 M $14 M $1. 5 M $116. 5 M^ DEM Estimates $5 -$6 M to replace radios. Infrastructure costs TBD Consultant to evaluate the ability for Public Service dept. to use SFMTA network +Bay. WEB estimates assume SFPD Vehicle Modems (qty. 300) in FY 13 -14 and SFFD Vehicle Modems (qty. 150) in FY 14 -16. Also includes 1 –year subscription fee. On-going costs depend on monthly negotiated service fee, lease costs, fiber use agreement and other operational costs *Estimates of BTOP grant expenditures by grantee , Motorola Solutions ** Assumes 450 users (SFPD and SFFD) paying monthly service fee of $38/user/month, does not include offset costs of discontinuing commercial service currently paid by depts. ^Includes $1. 6 M of SFMTA revenue bond funds which were put on reserve during FY 12 -13 budget cycle