SAMPOORNA School Management System Project Overview School Management

  • Slides: 63
Download presentation
SAMPOORNA School Management System

SAMPOORNA School Management System

Project Overview School Management Software SAMPOORNA Software to collect all details of students An

Project Overview School Management Software SAMPOORNA Software to collect all details of students An Application to Manage Student Data Serve as the central database for all the applications that requires the use of student data Software to manage transfer of students from class to class and school to school Data sharing between schools to be facilitated Smoothens the process of report generation

Different types of users SAMPOORNA State Admin One user who has maximum privileges ,

Different types of users SAMPOORNA State Admin One user who has maximum privileges , also manages the system settings. Revenue District Admin One revenue district admin for each revenue district. Educational District Admin One educational district admin for each educational district Sub District Admin One sub district admin for each sub district School admin Manages the school level aspects of the software. Headmaster / Headmistress of the school Teacher login School admin creates this teachers login.

State admin functionalities Create revenue district , edu. districts and sub districts. SAMPOORNA A

State admin functionalities Create revenue district , edu. districts and sub districts. SAMPOORNA A state admin can create edit and delete : • Revenue Districts. • Edu. districts under each revenue districts. • Sub districts under each edu. distrcits. • This data is not hard coded into the system. • This feature keeps the system dynamic.

SAMPOORNA

SAMPOORNA

State admin functionalities Create admins for each regions SAMPOORNA A state admin can :

State admin functionalities Create admins for each regions SAMPOORNA A state admin can : Create users. Grant them privileges to specific regions. Revoke access of a particular admin user. The stateadmin can specify the username and password of the new admin user. Once a new user is created the new user can instantly login to the system.

SAMPOORNA

SAMPOORNA

SAMPOORNA

SAMPOORNA

State admin functionalities Create schools SAMPOORNA The basic details of every school is entered

State admin functionalities Create schools SAMPOORNA The basic details of every school is entered by the state admin. The state admin needs to enter the school name and school code of the school. Once a school is created a school admin is automatically created. If the school code is 19060 , the school admin login credentials will be : Username : admin@19060 Password : admin 123 Other school specific details can be entered by the school admin user by logging into this account

SAMPOORNA

SAMPOORNA

State admin functionalities Manage System Settings SAMPOORNA The state admin can manage various settings

State admin functionalities Manage System Settings SAMPOORNA The state admin can manage various settings for the system like School Categories - Manage School Categories. School Levels and Types - Manage School Levels and Types. Clubs - Manage Clubs for school Instruction media - Manage Instruction media. Physical Challenges - Manage Physical Challenge Reservation Groups - Manage Reservation Groups. Religions - Manage Religions. School Types - Manage School Types (Aided, Unaided etc. . ). Languages - Manage First , Second and Third languages. These are used for various fields in admission form. Since we can add / edit these fields , the system is dynamic and will be usable even if these fields change.

SAMPOORNA

SAMPOORNA

SAMPOORNA

SAMPOORNA

SAMPOORNA

SAMPOORNA

Revenue district admin SAMPOORNA Each revenue district will have an administrative user , who

Revenue district admin SAMPOORNA Each revenue district will have an administrative user , who can : Create educational districts and sub districts under his revenue district. Create admins for these sub districts and educational districts. Grant edit permissions to student data once entered in a school Edit Transfer Certificates Issued in any of the schools under him

SAMPOORNA

SAMPOORNA

Educational district admin and sub district admin. SAMPOORNA Each educational district has an educational

Educational district admin and sub district admin. SAMPOORNA Each educational district has an educational district admin And subdistrict has sub district admin. Similar functionalities Can create and edit users and aspects under them

Edu District Admin functionalities Create sub districts and sub district admins SAMPOORNA An educational

Edu District Admin functionalities Create sub districts and sub district admins SAMPOORNA An educational district admin can create sub districts He can also create sub district admins , or revoke access from existing admins.

Educational District Admin functionalities Functionality as DEO SAMPOORNA The Educatonal district admin additionally serves

Educational District Admin functionalities Functionality as DEO SAMPOORNA The Educatonal district admin additionally serves the following functions : The student data entered in a school cannot be edited by the school admin once confirmed. Only the revenue district admin can give the edit permissions to the school admin after confirmation ( this is detailed in school admin functionality). Transfer certificate issued from schools can be edited only by the revenue district admin of the particular school.

School Admin SAMPOORNA Every school will have an admin user automatically created while creation

School Admin SAMPOORNA Every school will have an admin user automatically created while creation of a school Following are the default credentials : Username : admin@[school_code] Password : admin 123 eg : admin@19060 admin 123 School admin manages admission , classes and divisions , student removal , re admission and TC of students.

School Details… SAMPOORNA Before a school admin can do anything he must enter the

School Details… SAMPOORNA Before a school admin can do anything he must enter the details for the school details • • • • School category - General , MRS etc. . School Type - Govt , Unaided etc. . School Level - Classes in the school Section - HSS, THSS etc. . Head Master Name Head Master Phone School Email Street - address of school Taluk Pincode Website details if any Logo - will be used in documents issued from school Last Issued TC Number - will be used while generating TC Clubs For this school - Which all clubs are present in this school

SAMPOORNA

SAMPOORNA

SAMPOORNA

SAMPOORNA

Classes and Divisions for the school SAMPOORNA School admin can create the divisions available

Classes and Divisions for the school SAMPOORNA School admin can create the divisions available for each class. Students can be admitted to these divisions.

SAMPOORNA

SAMPOORNA

Admission SAMPOORNA All details of a student can be entered via the admission form.

Admission SAMPOORNA All details of a student can be entered via the admission form. Student admission form is prepared keeping in view the current admission register Student name can be entered in mother tongue as well as English. Parent Details as well as Previous Institution details can be entered through this admission form. All fields in the admission form will be validated before the form is submitted.

SAMPOORNA

SAMPOORNA

Admission SAMPOORNA Student photo can be uploaded. Student photo is used while generating ID

Admission SAMPOORNA Student photo can be uploaded. Student photo is used while generating ID cards for student New fields blood group and two Identification Marks are collected in addition to the fields in the admission register.

SAMPOORNA

SAMPOORNA

SAMPOORNA

SAMPOORNA

Student profile SAMPOORNA Each student once admitted will have a separate profile. Student photo

Student profile SAMPOORNA Each student once admitted will have a separate profile. Student photo and other details will be shown in the profile. The profile can be printed at any point of time.

 SAMPOORNA

SAMPOORNA

Editing student data SAMPOORNA A student data entered through admission form is stored as

Editing student data SAMPOORNA A student data entered through admission form is stored as "unconfirmed". Unconfirmed student record is considered invalid A student data can be edited freely as long as it remains as unconfirmed. Once the school authorities have confirmed the authenticity of the entered student data , they can "confirm" the student data.

Editing student data SAMPOORNA Once the student data is confirmed the student data cannot

Editing student data SAMPOORNA Once the student data is confirmed the student data cannot be edited by the school admin. If any further editing is required for the student data , the DEO should login and change the student record's data to "open for edit". Once the student data is "open for edit" the student data can be edited by the school admin. The school admin has to enter the reason for edit while editing the data.

Editing student data SAMPOORNA

Editing student data SAMPOORNA

Editing history of student SAMPOORNA Whenever a student data is edited , the following

Editing history of student SAMPOORNA Whenever a student data is edited , the following details are tracked : Changes made Reason for edit This enables us to view the entire edit history of a record at any point of time.

Editing history of student SAMPOORNA

Editing history of student SAMPOORNA

Removing Student from rolls SAMPOORNA A student can be removed from the records in

Removing Student from rolls SAMPOORNA A student can be removed from the records in the following ways : Issue of transfer certificate. Removal of student from rolls.

Transfer Certificate SAMPOORNA A transfer certificate can be issued to a student in following

Transfer Certificate SAMPOORNA A transfer certificate can be issued to a student in following cases : On Request A transfer certificate can be issued to a particular school. Course complete Once the student has completed his course, a TC can be issued to him

SAMPOORNA

SAMPOORNA

Transfer Certificate SAMPOORNA The transfer certificate issued can be printed and issued to a

Transfer Certificate SAMPOORNA The transfer certificate issued can be printed and issued to a student. Once printed the transfer certificate will be marked as issued. The school admin can mark the TC as not-issued if he finds it appropriate

SAMPOORNA

SAMPOORNA

Removing student from rolls SAMPOORNA A student can be removed from rolls for the

Removing student from rolls SAMPOORNA A student can be removed from rolls for the following reasons : • Long absence of 15 days • Continuous absence for first five working days • Disciplinary action

SAMPOORNA

SAMPOORNA

SAMPOORNA

SAMPOORNA

Extract of admission register SAMPOORNA Once a student is removed from rolls but not

Extract of admission register SAMPOORNA Once a student is removed from rolls but not re admitted , An extract can be issued to the student. This extract has the details taken from his admission register. Extract can be printed. Once printed the extract can be marked as issued. It can be reverted to "not-issued" status if admin finds appropriate

SAMPOORNA

SAMPOORNA

TC Based Admission A TC issued to a school upon request can be used

TC Based Admission A TC issued to a school upon request can be used for admission in that school. SAMPOORNA

Re Admission SAMPOORNA A student removed from rolls can be re admitted to the

Re Admission SAMPOORNA A student removed from rolls can be re admitted to the school. When re admitted the student is given a new admission number. He is admitted to the same class.

Archived Student SAMPOORNA The student data removed from rolls will be stored. Thus all

Archived Student SAMPOORNA The student data removed from rolls will be stored. Thus all the former students of a school can be searched. The former students will have a profile view similar to a student. The former student data is stored separately so as to minimize the load on the application.

ID card generation ID cards can be generated for the students ID cards can

ID card generation ID cards can be generated for the students ID cards can be generated for selected students selected division or selected class in a school Each ID card will have student photo and other basic details of the student SAMPOORNA

Student search SAMPOORNA Student search is a functionality common to all users of the

Student search SAMPOORNA Student search is a functionality common to all users of the system. Each user can search the students in any of the schools under him. Eg : A revenue district admin can search for students in all the schools in his revenue district. A state admin can search in any of the schools in the system. Students can be searched based on the status of their profile, ("open", "confirmed", "un confirmed")

SAMPOORNA

SAMPOORNA

Work in progress Custom Report Generation SAMPOORNA A user can prepare a custom report

Work in progress Custom Report Generation SAMPOORNA A user can prepare a custom report based on : Fields to search Criteria for search Fields to be displayed. Example A report showing admission number and name of all students of the school. This reports can be saved and later generated with one click.

Work in progress Time Table generation SAMPOORNA Time table for classes can be generated

Work in progress Time Table generation SAMPOORNA Time table for classes can be generated for each school. This time table will be based on the existing rules used for generating time tables.

Other Functionalities Manage School News School admin can add news for school State admin

Other Functionalities Manage School News School admin can add news for school State admin can add state wide announcements Revenue District Admin and other admins can publish news in their respective domain SAMPOORNA

Other Functionalities Employee Management SAMPOORNA Employees details can be entered into the system Each

Other Functionalities Employee Management SAMPOORNA Employees details can be entered into the system Each employee will be provided with a user login into the system Employees can be assigned subjects ( work allotment)

Other Functionalities Student Attendance SAMPOORNA The leave for each student can be marked in

Other Functionalities Student Attendance SAMPOORNA The leave for each student can be marked in the attendance register Attendance Report can be generated for each class.

Other Functionalities Exam Management Exams can be managed at school level Grades of students

Other Functionalities Exam Management Exams can be managed at school level Grades of students can entered Reports can be generated SAMPOORNA

Other Functionalities Manage users and privileges Each user can be assigned separate privileges based

Other Functionalities Manage users and privileges Each user can be assigned separate privileges based on the functionality available for them SAMPOORNA

Advantages for school SAMPOORNA Computerisation of school data. Availability - Data can be accessed

Advantages for school SAMPOORNA Computerisation of school data. Availability - Data can be accessed instantaneously from any where Centralised management of student. Performance analysis of student data. Easy transfer of students across schools.

Advantages for school SAMPOORNA Entering student data for every event is not necessary as

Advantages for school SAMPOORNA Entering student data for every event is not necessary as data once collected can be re-used. Student removal and re admission is made easy. Various reports can be easily generated from system. Archiving of student data - Previous history all the students who have studied in a school can be retrieved. Custom report generation gives you complete freedom and flexibility in designing reports suiting to your need.

SAMPOORNA Thank you

SAMPOORNA Thank you