Saginaw Valley State University SchoolUniversity Partnerships Presents Board

Saginaw Valley State University School/University Partnerships Presents

Board Member Training Workshop

Board of Directors Legally constituted n Public entity n Appointed vs. elected n Relationship with SVSU n

Types of Meeting Annual Organizational Meeting n Regular Scheduled Meeting n Special Meeting n Emergency Meeting n

Organizational Meeting n n n (see Tab 1) Call to order Roll call Nominate temporary chairperson Administer Oath/Acceptance of Office Tab 2) (see Election of officers Resolution indicating the Board will comply with all laws, rules, and regulations (see Tab 3)

Organizational Meeting n n n Resolution setting date, time, and place of regular board meetings and the location of official posting for meeting notices Resolution designating depositories for various funds and authorized signature(s) for various funds and accounts Resolution to bond Board Treasurer and others as designated by the Board

Organizational Meeting Resolution appointing legal counsel n Resolution appointing auditors n Resolution appointing designated (AHERA) contact n Resolution to adopt school calendar for ensuing year n

Organizational Meeting Resolution designating Freedom of Information Act (FOIA) contact; Sexual Harassment contact; Title VI, Title IX, and Section 504 contact n Adjournment n

After A Meeting n n Record minutes Prepare minutes (8 days) Send approved minutes to SVSU (each meeting) Approved minutes available to public within five (5) days

Regular Scheduled Meeting n Procedures n n n n Set time and place (done at annual meeting) Agenda (sent to board members at least 5 days in advance) (see Tab 4) Rules of order in board policy Quorum Voting method (roll call) Minutes (see Tab 5) Public participation

Regular Scheduled Meeting n Conditions for Closed Session* n n n n Dismissal, suspension, discipline, or complaint against board member or employee Dismissal, suspension, discipline of a student Strategy session for negotiations Purchase/lease of property Consultation with legal counsel in connection with litigation Review application for employment Consider material exempt from disclosure by another law * Separate notes will be taken in closed sessions. No votes may be taken during closed sessions.

Attorney General Opinion Where a committee or subcommittee. . . is empowered to act on the matters in such a fashion as to deprive the full body of the opportunity to vote on the matter, the committee’s decision is an exercise of governmental authority which effectuates public policy and the committee proceedings are therefore subject to the OMA. (Open Meetings Act – see Tab 6, Attorney General Opinion – see Tab 7)

Special Meeting n n Purpose 24 hour notice Called by the president of the board or per Bylaws or board policy If notified by mail, a 72 hour notice is required

Notice Requirements/Special Meetings (see Tab 8) Board n Public n Notice Affidavit

Emergency Meeting n Conditions n n Threat to health, safety, or welfare Two-thirds of members must agree Action cannot wait No notice necessary

Public Comments in Meetings How to handle public comments at a board meeting n Make sure board policy is followed n Response before investigation could be dangerous n

Community Responsibility

Legislative Body

Legal Powers

The Importance of Budgeting n n n Aid to management Responsibility for budgeting Legislation concerning budgeting

Budget Preparation Process (see Tab 9) Basic considerations n Budget formulation n

Execution Responsibility for execution n Duties of school officials n Control techniques n

Purchasing n n Designee Budget system Bids Based on board policy and state law

Insurance Coverage n n n General Liability Automotive Liability Errors & Omissions Employee Dishonesty Employee Crime Workers’ Compensation (see Tab 10)

Financial Documentation (see Tab 11) n n General Fund Cash Forecast Statement School Service Fund Student Activity Fund

Equal Opportunity n n n Employment Education Non-discrimination (see Board Policies)

Sexual Harassment/Intimidation n Shall maintain a working environment free from discriminatory insult, intimidation, or harassment due to sex Incidents must be reported and investigated Employees found guilty shall receive progressive discipline (see Board Policies)

Tobacco-Free Environment n n No one shall smoke or use tobacco products on school property, at school events, or while using school equipment or facilities Exceptions after 6: 00 p. m. (see Board Policies)

Principle I (see Tab 12) The ethic of responsibility is to elicit trust.

Principle II (see Tab 12) Commitment to the educational mission, purposes, and goals.

Principle III (see Tab 12) Commitment to be responsible Members of the board must be committed to be responsible in order to cause the best possible decisions to be made.

Principle IV (see Tab 12) Commitment to a profession Board members must be committed to improving the status and conditions of mankind by serving others.

Board Roles n n n (see Tab 13) Legislative or policymaking Educational planning and appraisal Staffing and appraisal Financial resources School facilities Communication with public

5 Essentials for an Effective Management Team (see Tab 13) n n n An atmosphere of trust and understanding exists between the board and director. The director supports the management team concept. The board’s expectations are clearly communicated to the director. The director’s expectations are clearly communicated to the board. The management team has special planning sessions, besides regular monthly meetings.

Board Policy n n n (see Tab 14) Why have written policies? Must have minimal policies to ensure administrative and staff direction Policies must be in place prior to SVSU contract signing

What Is Policy? n Dictionary Definition n n (see Tab 14) “A definite course of action or method of action to guide and determine present and future decisions. . . ” A Guide to Action n State of purpose or goal Express what the board desires to achieve or wants to see happen Provide a rationale and framework for specific requirements

The Board’s Role Concerning Policies (see Tab 14) n The most effective means available to a Board of Education in exercising leadership for better schools is development of policy that expresses the Board’s goals and desires for school improvement

Employee Handbook n n Must have minimal employee policies and procedures to assist staff Handbook must be in place prior to SVSU contract signing (SVSU Requirement)

Student Handbook n n Must have minimal student policies and procedures to assist in the direction of students Handbook must be in place prior to SVSU contract signing (SVSU Requirement)

Destructive Team Strategies Conflict in School Governance (see Tab 15)

Productive Team Strategies Harmony in School Governance (see Tab 15)