SAE 2020 TA Orientation Webinar October 9 2020

SAE 2020 TA Orientation Webinar October 9, 2020

Today’s Moderator Michelle Mills Project Manager, SAE 2020 Grant Lead Office of Apprenticeship (OA), ETA, USDOL 2

Today’s Objectives Review required activities of SAE 2020 Tier 1 grants Review requirements of Tier 2 grants Review available technical assistance (TA) supports Discuss grantee strengths Identify additional grantee TA needs 3

Today’s Speakers Gina Wells State Apprenticeship Expansion TA Project Director Maher & Maher Joe Quick State Apprenticeship Expansion Senior Consultant & TA Coach Maher & Maher 4

Who and Where Are You? Enter your name, organization, and location in the chat window. (lower left of screen) 5

SAE 2020 Grant Goals & Expectations Review of Tier 1 & Tier 2 Goals and Activities

Tier 1 Baseline Goals and Activities National Apprenticeship System Building Overview Developing structures that ensure all RAPs in the state have the features of highquality apprenticeship. System Alignment for Apprenticeship Expansion Overview Building statewide capacity to increase the number and quality of apprenticeships through stronger alignment with the education and workforce systems. Improving Data Sharing and Data Integrity Overview Improving data collection and sharing and data integrity. 7

OA Vison for Tier 1 Grants National Apprenticeship System Building System Alignment for Apprenticeship Expansion Improving Data Sharing and Data Integrity

Tier 2 Innovation Goals and Activities Category A: General Business Outreach, Technology and/or Technical Assistance (TA) Goals Category B: Apprenticeship Diversification/New Industry Goals Category C: General Apprenticeship Quality Improvement Goals Category D: Diversity and Inclusion and/or Special Population Goals Category E: System Alignment or Partnership Goals Category F: Innovative State – Proposed Goals 9

OA Vision for Tier 2 Grants State Allotments Tiered Funding Full Open Competition 10

Reporting Requirements and Grant Management Expectations

Implementation Ramp-up and Co-Enrollment Grantees should begin implementation right away. Do not wait for SAE/ASE grants to be expended. Co-enrollment with other funding sources to support apprenticeship encouraged. Maximize resources available to participants in apprenticeship and other job training programs. Can include training (RTI, OJL, OJT), supportive services, and other activities supported by ETA funds. Important: Cannot be enrolled in more than one state apprenticeship expansion grant. Policy Guidance: https: //ase. workforcegps. org/resources/2020/08/13/20/06/New. Apprenticeship-Grants-Co-Enrollment-Policy _ 12

Quarterly Narrative Report Requirements Details all grant activities that occurred in the quarter, including: An analysis of industry sectors and occupations participating in RA. Summary of progress against grant goals. Update of workplan to include key goals and milestones for the coming year. TEGL 15 -19: https: //wdr. doleta. gov/directives/attach/TEGL_15 -19. pdf _ 13

Quarterly Performance Report Requirements Required to track and report: Total participants served Diversity of apprenticeship – percentage of participants served that are underrepresented populations Total participants who enter a RAP Total registered apprentices that complete a RAP Total participants who receive a degree or other type of credential during period of performance (including RA Completion Certificate) Total number of newly created RAPs in a new industry 14

Performance Outputs and Outcomes “Participant” is defined as an individual who is the direct recipient of a grantfunded service in a registered apprenticeship program or a preapprenticeship program leading to a registered apprenticeship. Row 1 Participants Served = preapprentices and registered apprentices Row 2 Participants Enter in RAP= registered apprentices only Reporting in WIPS: https: //ase. workforcegps. org/resources/2020/08/03/1 6/20/Workforce-Integration-Performance-System-WIPS -Reporting. _

Quarterly Performance Report Requirements, cont. QNRs and 9130 due first quarter. The QNR will be distributed by mid-October. The Financial Reporting system and instructions may be accessed here. _ SAE 2020 Reporting Requirements are in TEGL 15 -19: https: //wdr. doleta. gov/directives/attach/TEGL_15 -19. pdf _ 16

Quarterly Performance Report Requirements, cont. (2) Reporting in WIPS: https: //ase. workforcegps. org/resources/2020/08/03/16/20/Workforce. Integration-Performance-System-WIPS-Reporting. _ Upcoming WIPS training webinars: December 1 from 4 to 5 p. m. ET December 3 from 4 to 5 p. m. ET December 8 from 3 to 4 p. m. ET December 10 from 3 to 4 p. m. ET December 15 from 3 to 4 p. m. ET 17

Technical Assistance Team and Offerings

Your Apprenticeship Expansion TA Team Office of Apprenticeship (OA) Staff • Overall guidance on apprenticeship grant programs • Approval of program and budget modifications • Questions related to RAPIDS USDOL Federal Project Officers *main point of contact* • Clarifications of the SAE funding opportunity announcement (FOA) and ASE training and employment guidance letter (TEGL), including definitions • Statement of work (SOW) modifications • Fiscal questions, allowable expenditures, and budget • Quarterly Reports; Quarterly performance outcomes • Other policy and grant management questions USDOL Apprenticeship Consultants • Apprenticeship-related program questions • Program standards and registration of programs Maher & Maher TA Coaches • Organizational structure, staffing, systems, and process development • State leadership, policy, and partnership development • Outreach and business engagement strategy • Expansion of capacity to launch, develop, and manage programs • Strategic alignment of resources and approaches to meet goals • Peer connections and best practices 19

Technical Assistance Offerings Customized Coaching Peer-to-Peer Learning Skill Building Tools and Resources Communications 20

Peer-to-Peer Learning Grantee Cohort Calls Innovation Cohort(s) TA Coaching Connections Promising Practice Sharing 21

Skill Building Business Engagement Bootcamp Grants Management Training Apprenticeship 101 Bootcamp Recording _ 22

Tools and Resources 5 Elements of Effective Apprenticeship Expansion _ Framework Self-Assessment State Apprenticeship Expansion Promising Practices Briefs _ 23

Communications Apprenticeship Connections Newsletter _ To add individuals to the distribution list, work with TA Coach. Online Communities of Practice (Co. Ps) SAE 2020 Co. P Apprenticeship Co. P _ _ 24

Technical Assistance Coaches

What Do TA Coaches Do? Help you identify and navigate challenges, opportunities, and innovative approaches One-on-one conversations between you and your coach to talk through issues Consulting and support on topics such as partnership development, leading change, strategic planning, program design, policy and systems alignment, subgrantee performance, tracking progress, and sustainability Site visits and virtual planning Connect you to resources, tools, practices, and peers Provision and/or creation of other TA resources on apprenticeship-related topics Best practice sharing Peer calls and connections Aid in developing TA for your subgrantees and stakeholders Develop strategic action plans to meet expansion goals 26

Technical Assistance Coaches Holly Moore Jennifer Jirous-Rapp Wendy Brors Pam Howze Joe Quick Deborah Kobes Susan Muha Stephanie Veck Christina Herzog Anne Wetmore Jacqui Mieksztyn 27

How to Get the Most out of Coaching 28

Grantee Discussion Strengths, Promising Practices, and Needs

What existing strengths and promising practices is your state building on to achieve your SAE 2020 grant goals? Please enter responses/examples in the chat window.

What do you see as your most significant hurdles and/or technical assistance needs? Please enter responses/examples in the chat window.

What technical assistance and/or resources have been most impactful to your apprenticeship expansion work so far? Please enter responses/examples in the chat window.

Any Questions? 33

Review of Today’s Objectives Reviewed required activities of Tier 1 Reviewed requirements of Tier 2 Reviewed available technical assistance (TA) supports Discussed grantee strengths Identified additional grantee TA needs 34

Thank You