RWANDA Ministry of Finance and Economic Planning IFMIS

RWANDA Ministry of Finance and Economic Planning IFMIS TECHNOLOIES AND INTEGRATION WITH OTHER SYSTEMS By MUKWENDE PLACIDE IFMIS Coordinator

Contents �Country overview �Development Background �Rollout �Technology Stack �Integration Platform �Integration Services Explained �Future Plans

Country Overview: RWANDA Rwanda in the heart of Africa National Boundary District Boundary Province Boundary National Park Key facts Capital Kigali Population 12. 1 million (2018)1 Nominal GDP Rw. F 7, 597 billion (2017, approx. US$ 9. 1 billion)2 GDP Growth 6. 1 % (2017)3 Literacy Rate 72%4 External Debt (% of GDP) 48% (End 2017)5 Time to Start a Business 6 hours 6 Credit Rating B (stable); B+ (Stable)7 Currency Rwandan Franc (863 FRW) = 1 US$ (17 th October 2018)8 1. National Institute of Statistics Rwanda (NISR) 2. NISR; NBR for exchange 3. NISR 4. NISR – EICV 4 FY 2013/14 (% of people ages 15 and above) 5. MINECOFIN 6. World Bank Doing Business Report 2017 7. Fitch May 2018; Standard & Poor’s February 2018 8. BNR

Development Background Setup of Rwandan IFMIS: Functional Groupings & Systems Integration

Rollout Public Sector Central Government 1, 239 Entities Kigali City[1] Agencies [69] Districts [30] Projects [72] Users Local Government Ministries++ [19+4] Provinces [4] 3, 133 District Hospitals [43] District Pharmacies[30] Sectors [416] Embassies [36] Judicial entities [34] Health Centers [470] Public Schools [2, 846]

Technology Stack Application Architecture

Technology Stack System Architecture

IFMIS Integration Platform In-house Enterprise Service Bus: Space. Bus

Integration Platform Electronic Message Categories

Integration Platform Electronic Message Format

Integration Services Explained IFMIS & E-Procurement Budget Information Contract Information I F M I S Purchase Order Delivery Information Payment Notification E P R O C U R E M E N T Challenges: 1. Tight coupled procurement and payment services. 2. Contract management issues inherited from separating the procurement and payment system. 3. Lack of clear choice of which system must initiate the invoicing process and provide a single window for Supplier to access Government services. 4. Duplicated processes due to some entities that may be obliged to use other procurement systems: example STEP of World Bank. 5. Lack of transparent budget execution in E-Procurement

Integration Services Explained IFMIS & E-Banking System of the Central Bank C O M M E R I A L Exchange Rates Payment Instruction I F M I S Payment Response Payment Notification E B A N K I N G SWIFT Messages Returned Payment B A N K S Challenges: 1. Lack of transparent payment process between IFMIS and commercial banks. 2. IFMIS lacks the knowledge of returned payments. 3. Payment using cheques for Non. Budget agencies

Integration Services Explained IFMIS & Payroll System Payroll Information I F M I S Commitment Notification Payment Notification P A Y R O L L S Y S T E M Challenges: 1. Lack of single system for executive managers that need a to approve payroll and payments and this lead to difficulties in implementing the paperless policy. 2. Lot of work on Treasury side in verifying payroll details related to changes in payroll.

Integration Services Explained IFMIS & E-Tax Challenges: 1. Issue of delayed tax payment that may lead to penalties. Tax Declaration References I F M I S Tax Payment Notification Tax Declaration E T A X

Future Plan IFMIS Usage 1, 239 Entities 3, 133 Users 4, 085 Entities ~10, 000 Users

Future Plan IFMIS in 2020 Modified Cash Accounting Information System Accrual Accounting Expert System

Thank you!