RPT Adobe Connect Training CHAIRS AND COORDINATORS APRIL

RPT Adobe Connect Training CHAIRS AND COORDINATORS APRIL 2020

Goals of this Webinar RPT Chairs and Coordinators will: § understand the meeting features of Adobe Connect § know how to book an Adobe Connect meeting § review successful strategies for running an online meeting § discuss web-based versus teleconference audio § know next steps, including smaller group practice sessions § ask questions SCWI/IJECT 2

Features of Adobe Connect SCWI/IJECT 3

Features of Adobe Connect: Tool Bar SCWI/IJECT 4

Features of Adobe Connect: Tool Bar SCWI/IJECT 5

Features of Adobe Connect: Tool Bar SCWI/IJECT 6

Features of Adobe Connect: Tool Bar SCWI/IJECT 7

Features of Adobe Connect: Tool Bar SCWI/IJECT 8

Features of Adobe Connect: Tool Bar SCWI/IJECT 9

Features of Adobe Connect: Tool Bar SCWI/IJECT 10

Features of Adobe Connect: Pods § Attendees § Chat § File Share § Share Pod § Polls SCWI/IJECT 11

Attendees Pod SCWI/IJECT 12

Attendees Pod Change User’s name SCWI/IJECT 13

Attendees Pod SCWI/IJECT 14

Chat Pod Copy and paste chat rather than emailing chat SCWI/IJECT 15

File Share any file by clicking “upload file” SCWI/IJECT 16

Share Pod There may be a lag between what you as the host are seeing on your screen and what participants see. SCWI/IJECT 17

Share Pod: Share My Screen SCWI/IJECT 18

Share Pod: Share My Screen Mini Control Click on screen icon to stop screen sharing SCWI/IJECT 19

Share Pod: Document Share a Power Point presentation, image or pdf SCWI/IJECT 20

Share Pod: Document Click to search for a document SCWI/IJECT 21

Change Pod Title Rename (works for most pods) Double Click on Pod Title SCWI/IJECT 22

Polls SCWI/IJECT 23

Polls SCWI/IJECT 24

Polls Once you’ve written your question, select “open” You can copy and paste questions and answer options from elsewhere. SCWI/IJECT 25

Polls If you make a mistake, re-open the question using “edit” Click this if you want participants to see answers See how participants voted Use “print screen” on your computer keyboard to keep poll responses. SCWI/IJECT 26

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Features of Adobe Connect: Participant Roles Three levels: § Host § Presenter § Participant SCWI/IJECT 29

How to book an Adobe Connect Meeting for your RPT 1. Email Janette (janette@ontariodirectors. ca) to confirm that the Adobe Connect room is available Include § date, start and end time (add 15 minutes to the beginning and end of your planned meeting) § your RPT number § The name and email address of the meeting host 2. Janette will confirm that the room is available 3. A member of the SCWI team will open the Adobe Connect Meeting room at the designated time 4. If you have lots of materials to post, contact Sonja to have the room open prior to your meeting so you can post your resources SCWI/IJECT 30

Running an Online Meeting What makes online meetings work? § I ask everyone to mute their mic and only turn on video unless they are speaking § Have an agenda/being able to view the agenda § Roll call for round table § It helps when people sign in with name and organization § Great minds on activity § The ability to participate in discussion and polls § Ability to access content after the meeting SCWI/IJECT § Opportunity to interact § Clear talking guidelines § Interesting narration concurrent with Power Point § In addition to a good presentation, I like to see folks as well. More engaging § Clear audio § Very efficient use of folks’ time § No travel or accommodations § Great for information sharing § Having a home brewed coffee/tea 31

Running an Online Meeting § What makes online meetings work? § Ensure participants can see what’s on the screen, and that they can hear the audio § Make sure participants feel comfortable § Have them test out the chat room, status § Be prepared § Have everything loaded in advance (Power Point, pdf, links, poll questions, documents for download) § Work from an agenda § Arrange to have someone take notes, capture the chat pod contents and the poll questions § Be confident § Have fun § Celebrate the accomplishment of holding your first online meeting SCWI/IJECT 32

Web-based versus Teleconference Audio WEB-BASED TELECONFERENCE • Everyone needs a headset and microphone (not everyone may have one) • Depending on quality of equipment, sound quality make it frustrating to hear • Participants should check audio in advance • Everyone needs a phone (most people have one) • A headset and microphone may reduce background noise (not everyone may have one) • Typically, no issues in terms of volume • People can mute and unmute themselves • Doesn’t tie up phone lines – may be an issue in a • Teleconference providers have various features, multi-person household ensure you are aware of what is provided (e. g. , • Host will need to run Audio Setup Wizard in no sound cue when participants enter or leave Adobe Connect the meeting, mute all participants, participants ability to unmute themselves) • Band width may be an issue SCWI/IJECT 33

Web-based versus Teleconference Audio SCWI/IJECT 34

Next Steps 1. Please review this recording: Quick Start Guide for Hosting (https: //www. clarix. com/videotutorials. html ) ◦ Install App ◦ Follow instructions around audio 2. Practice session ◦ ◦ promoting participants uploading documents re-arranging pods for custom layouts poll questions SCWI/IJECT 35

Questions SCWI/IJECT 36

Contact Us David Armstrong David. Armstrong@ontariodirectors. ca Janine Griffore Janine. Griffore@gmail. com Phil Hedges Phil. Hedges@kwic. com Sonja Vandermeer SVandermeer@ontariodirectors. ca