Rotary Club Strategic Plan Michel P Jazzar Rotary
Rotary Club Strategic Plan Michel P. Jazzar Rotary International Representative to United Nations - ESCWA Polio. Plus District 2452 Chairman 2015 -16 PETS-Lebanon 15 March 2015 Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
RC President without Strategic Plan Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
RC President not attending PETS A Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015 Z
RC President who attends PETS A Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015 Z
Be a Vibrant club suppose 1 -Decide where your club wants to be in three to five years. 2 -Set annual goals and enter them into Rotary Club Central. 3 -Hold club assemblies regularly to keep members engaged and knowledgeable. 4 -Communicate openly in your club. 5 -Prepare members for future roles to maintain a smooth leadership transition. 6 -Adapt your club’s bylaws to support the way your club works. 7 -Develop strong relationships within your club. 8 -Make sure all members are involved in activities that genuinely interest them. 9 -Coach new and current members in leading. 10 -Create committees that are practical for your club. Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Be a Vibrant club suppose 1 -Decide where your club wants to be in three to five years. 2 -Set annual goals and enter them into Rotary Club Central. Resource on My Rotary: 3 -Hold club assemblies regularly to keep members engaged and “Strategic Planning Guide” knowledgeable. 4 -Communicate openly in your club. http: //www. rotary. org/document/745 5 -Prepare members for future roles to maintain a smooth leadership transition. 6 -Adapt your club’s bylaws to support the way your club works. http: //learn. rotary. org/Pages/Catalog/Course. Catalog. aspx 7 -Develop strong relationships within your club. 8 -Make sure all members are involved in activities that genuinely interest them. Rotary webinars 9 -Coach new and current members in leading. www. rotary. org/webinars 10 -Create committees that are practical for your club. Rotary’s Strategic Plan course Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Edition: October 2014 http: //www. rotary. org/document/74 5 Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
http: //www. rotary. org/document/745 Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Learning Objectives • Identify the formula and steps for creating a strategic plan. • Collaborate on strategies for creating a new strategic plan or evaluating an existing one. Michel [. Jazzae, RI representative to United Nations-ESCWA - March 15, 2015 10
The formula shows you steps Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Rotary Club Strategic Plan Formula Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Relation between Mission, Vision, Goal/s and Strategy/ies M V-G-S Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-S Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
color lines and geometric shapes and insert letters in appropriate shapes Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Relation between Mission, Vision, Goal/s and Strategy/ies M V-G-S Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-S S G V M Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-S Resources: Club-RCs-D-Z… RC History, Current state Future Mission Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
How to access your apartment th on the 10 floor of a 10 floors’ building? Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Strategy: ≠ ways to access 1. 2. 3. 4. 5. by elevator by the stairs by the fire escape by being worn by someone be landed by a helicopter on the roof 6. taking the stairs firefighters 7. … Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
The formula shows you The steps Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Rotary Club Strategic Plan Steps? Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Strategic Planning Steps 1. Create a vision. 2. Develop long-range goals that support your vision. 3. Set annual goals that support your long-range goals. [3 RYs] 4. Evaluate your plan regularly and adjust as needed. Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Vision Long-range goals Rotary Club community Support and Evaluation Annual goals Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
VISION Continuity and Consistency Success 2017 2016 2015 CONSENS US Annual plans, projects, programs Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Goal: Creating an Action Plan For each goal, identify: 1. 2. 3. 4. 5. Actions needed Person responsible Timeline How progress will be measured Available resources Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
M V-G-S Resources: Club-RCs-D-Z… Vision 1 st RY 2 nd RY 3 rd RY Mission Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015 Goal
M V-G-S Resources: Club-RCs-D-Z… Vision 1 st RY 2 nd RY 3 rd RY Mission Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015 Goals
EREY Every Rotarian Every Year Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
ERET Every Rotarian Evolves ﻛﻞ ﺭﻭﺗﺎﺭ ﻳﻄﺭ ﻣﻬﺓ a Task Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Workshop Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
3 Groups Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
![Each group: 1. Appoints a representative [P. of a club] 2. Has 5 minutes](http://slidetodoc.com/presentation_image_h2/dfd49c53b65838c735ade357b9753e77/image-33.jpg "Each group: 1. Appoints a representative [P. of a club] 2. Has 5 minutes")
Each group: 1. Appoints a representative [P. of a club] 2. Has 5 minutes to prepare the subject. 3. Has 5 minutes for presentation. 4. Rep. should write a report of 1 page on behalf the group. Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Group 1 = Activity 1 Celebrate: 110 th RI anniversary 1. 2. 3. 4. You want to celebrate by a local sustainable development project : Choose a community development project - 6 AOF Who are your project partners? Do you have another creative idea for the celebration? Indicate how Rotaract and Interact could be involved Vous voulez célébrer cet anniversaire par monter un projet local de développement durable qui a besoin de partenaires: 1. Choisissez 1 projet de développement durable – 6 axes stratégiques. 2. Qui sont vos partenaires? 3. Vous avez une autre idée créative pour la célébration? 4. Comment impliquer le Rotaract et l’Interact Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Sustainability Identify ways to make your service projects more significant and sustainable. Giving a community the skills and knowledge to maintain project outcomes for the long-term to serve the ongoing need after grant funds have been expended. Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Areas of Focus Peace and conflict prevention/resolution Disease prevention and treatment Water and sanitation Maternal and child health Basic education and literacy Economic and community development Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Potential partners • Identify potential partners and resources for projects. • Identify best practices forming partnerships with organizations and other clubs. Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Group 2 = Activity 2 Celebrate: 70 th UN-RI partnership You want to motivate your club to participate in this celebration: 1. How to inform the club? why to become RPC benefactor? , how to recruit / support candidates for scholarships of peace? 2. Propose a creative idea 3. Indicate how Rotaract and Interact could be involved Vous voulez motiver votre club pour participer à cette célébration: 1. Comment informer le club? pourquoi devenir bienfaiteur des CRP? , comment recruter/soutenir des candidats aux bourses de la paix? 2. Proposer une idée créative 3. Comment impliquer le Rotaract et l’Interact Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Group 3 = Activity 3 Celebrate: 30 th Polio. Plus anniversary You want to motivate your club in this celebration: 1. How to inform, why to contribute for 1500$/club, how to motivate members’ involvement during NIDs. 2. Propose a creative idea 3. Indicate how Rotaract and Interact could be involved Vous voulez motiver votre club pour la célébration. 1. Comment informer le club, pourquoi une contribution de 1500$? , comment s'impliquer d'avantage ~JINs. 2. Proposer une idée créative 3. Comment impliquer le Rotaract et l’Interact Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
![Each group: 1. Appoints a representative [P. of a club] 2. Has 5 minutes](http://slidetodoc.com/presentation_image_h2/dfd49c53b65838c735ade357b9753e77/image-40.jpg "Each group: 1. Appoints a representative [P. of a club] 2. Has 5 minutes")
Each group: 1. Appoints a representative [P. of a club] 2. Has 5 minutes to prepare the subject. 3. Has 5 minutes for presentation. 4. Rep. should write a report of 1 page on behalf the group. Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Report Group 1 Report Group 2 Report Group 3 Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Celebrate: 110 th RI anniversary Celebrate: 70 th UN-RI partnership Celebrate: 30 th Polio. Plus anniversary Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
www. authorstream. com/jazzar Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
http: //riescwa. hautetfort. com Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Michel P. Jazzar, RI representative to United Nations-ESCWA - March 15, 2015
Rotary Club - Goals 2015 - 2018 Administration & Leadership Membership • Meet all RI/District obligations (reporting, payments etc. ) as per the guidelines. • Increase average number of active and effective members per RY 205 -16 by 10%/year • Membership retention; reduce attrition of new members. • Recruit young members • District yearly goal • Win at least 1 RI award. • Win at least 1 District award. • Develop leaders and have at least 3 serving on District scale • District yearly goal
Rotary Club - Goals 2015 - 2018 The Rotary Foundation PHFs 100% Raise benefactor- 1/year Have at least 1 running GG /year. Be involved in Polio Plus program: awareness-advocacy, volunteering-NIDs, financial 1500$ • District yearly goal • • Youth • sponsor 1 Rotaract club/Interact Club or keep support. • Have RAc – IAc attending RYLA over the period. • Youth Exchange • District yearly goal
Rotary Club - Goals 2015 - 2018 Public Image • Maintain a signature annual event involving at least 200 people and raising “significant” funds for a national cause/local Associations. • Keep good relations with media • District yearly goal International Programs • • ICCs RI Convention United Nations and RI District yearly goal
Rotary Club - Goals 2015 - 2018 Service Programs • to have 1 impactful health project per year. [mother/kids] • to be linked to at least 1 major water project per year. • to participate in environment related projects each year. • to participate in impactful economic empowerment projects per year. • to be devoted in one peace program: RPF • To implement a maternal and child project • to sponsor one RCC over the strategy period. • District yearly goal
Edition: October 2014 http: //www. rotary. org/document/745
Introduction Strategic planning involves creating a vision, with supporting goals that can be regularly measured and adjusted as needed. Use this guide and the accompanying worksheet as a starting point for developing your strategic plan. The guide is designed for Rotary clubs but can be adapted for districts. Complete the worksheet on your own or with other club members. Facilitators should become familiar with these resources and prepare an agenda before conducting a strategic planning meeting. The agenda should allot the majority of time to the second and third steps of the process, which focus on the future, and less time to the current state of the club.
During the strategic planning process, keep the following tips in mind: • Involve past, current, and incoming club leaders. • Include a wide variety of perspectives by involving the full club or a diverse representation of your club’s membership. • Consider all ideas. • Ask an unbiased facilitator or a small group of facilitators to run strategic planning meetings. • Reflect on how your club’s goals align with those of your district and the priorities and goals of Rotary's Strategic Plan. • Be prepared to revisit your plan each year and adjust your strategic priorities and annual goals as needed.
The Strategic Planning Model Create a vision for your club, with strategic priorities that will help you achieve it. Then develop annual goals that support each strategic priority.
Process Develop a strategic plan by engaging members in the process below. Use the accompanying worksheet to record your ideas.
1. Where are we now? 2. Where do we want to be? 1. Where are we now? • Create a list of your club’s strengths and weaknesses as of today. • Create a list of opportunities and challenges facing your community. When assessing your club’s current state, consult your region’s version of Be a Vibrant Club to determine what your club is already doing well and what you could do to rejuvenate it. 2. Where do we want to be? • Create a list of 5 to 10 characteristics that you would like to see in your club three to five years from now. • Draft a one-sentence vision statement describing your club and what you want it to be in three to five years. Allow for both individual and group work on this step. • Finalize the vision statement with the full group, and make sure that all club members support it.
3. How do we get there? • Develop strategic priorities that will help your club achieve the vision, considering: – Strengths and weaknesses of the club Programs and missions of Rotary International and The Rotary Foundation External environment. – Involvement of all members – Achievability in three to five years • As a group, decide on the most important strategic priorities — those that will have the greatest impact as your club works toward the vision. • Identify annual goals that support each of the top strategic priorities. • Determine the timeline, resources, and people necessary to meet the annual goals under each of the strategic priorities.
4. How are we doing? • Create a strategic planning team to regularly monitor progress and recommend revisions to the plan, if needed. • Allocate sufficient resources for the plan’s implementation. • Continually evaluate all decisions to make sure they support the plan, providing feedback to the strategic planning team on their implementation. • Review your strategic plan annually with all club members, including the vision statement, strategic priorities, and annual goals, and revise it as needed. • Repeat the full strategic planning process every three to five years to create a new plan or uphold the current one.
Important ØUse Rotary Club Central to set annual goals and track achievements.
Strategic Planning Worksheet Complete this worksheet to create your strategic plan. 1. Where are we now? Today’s date: _______ Club strengths Club weaknesses Opportunities for the community (e. g. , new businesses, growing population) Challenges facing the community (e. g. , economic decline, competing services) Club strengths Club weaknesses
2. Where do we want to be? T arget date: _______ Key characteristics of future state (e. g. , number of members, retention percentage, balance between local and international projects, support of The Rotary Foundation) Vision statement (Include something that will make your club stand out from other service clubs in your community — e. g. , Our vision is to be the most internationally diverse service club in our community, Our vision is to be the service club most supportive of youth in our community. )
3. How do we get there? To reach our vision, we must achieve the following goals. (On the lines below, write out each of your strategic priorities. Then, in the chart beneath each one, list annual goals that will help you achieve each of them. Though there is no limit to the number of strategic priorities or annual goals in your strategic plan, consider the resources available to you, and focus on goals that you can accomplish. ) Strategic priority 1: Annual goals Timeline Resources needed Member assigned
Strategic priority 2: Annual goals Timeline Resources needed Member assigned
Strategic priority 3: Annual goals Timeline Resources needed Member assigned
4. How are we doing? • To monitor our progress, we will take these steps. (List the actions the club will take to follow up on the plan’s implementation, including a timeline for checking in and evaluating your progress — e. g. , reports at board meetings each month, strategic plan reviews at club assemblies, annual reviews. )
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