Roswell Rotary Club New Membership Process Roswell Rotary
Roswell Rotary Club New Membership Process
Roswell Rotary Club New Membership Process Overview: After receiving feedback from Past Presidents and other long term members, President Coyle and the RRC Board of Directors embarked on a review of the existing membership process. The primary objective begin to determine if there were opportunities to improve the method by which candidates are considered for membership into the Roswell Rotary Club.
Roswell Rotary Club New Membership Process Goals: • To preserve the Club’s long standing reputation of being the leading civic organization in the state of Georgia • To ensure that the Club selects passionate members who are committed to living out our motto of Service Above Self • To improve the current process to help the Board, sponsors and prospective members evaluate if membership in the Roswell Rotary Club is a mutually beneficial fit. • To be intentional about answering the question of “Who are we Missing? ”
Roswell Rotary Club New Membership Process New Membership Committee Formed Guidelines used: • • Current & Immediate Past President Other Past Presidents of the Club Current Club Secretary Current Membership Director
Roswell Rotary Club New Membership Process Your New RRC Membership Committee Current committee participants: • • • Jim Coyle Lou Tabickman Pat Di. George David Young Bucky Cook Gene Beckham Dave Schmit Lisa Carlisle David Wash
Roswell Rotary Club New Membership Process Begin Prospect visits minimum of 3 times Sponsor Introduces prospect to members/ committee Sponsor / prospect complete Recommendat ion Form Recommenda tion Form/Sponso r Endorsement 2 members’ endorsement letters Membership chair reviews for completenes s No Comple te? Submit to Board for Vote Y e s Membership committee reviews Approv ed? No Move Forwar d? Panel interview or Fast Track End Y e s Email notice to membership Written Objecti on? Y es No No Move Forwar d? End Y e s Orientation & Induction End Membership Committee for Review
Roswell Rotary Club New Membership Process Highlights of the New Membership Process The New Process was reviewed and approved by the full Board on December 10, 2015. The committee met multiple times to determine the design. Multiple resources were consulted such as Rotary International, models of other successful Clubs in our district and the wisdom of Roswell Rotarians with a combined 100+ years of membership.
Roswell Rotary Club New Membership Process Outline • The Membership Application was redesigned and is now called the Membership Recommendation Form. This is to be fully completed by the Sponsor • A Sponsor must have at least two (2) years membership in Roswell Rotary. • The Sponsorship role takes on a heightened level of responsibility and communication q It’s a shepherding mentality q Utilizes the guidelines set out by the Club in identifying prospects q Educates on the ideals of Rotary q Explains the attendance & financial commitments q Explains the Red Badge Program q Completes a Letter of Endorsement
Roswell Rotary Club New Membership Process Outline (Continued) • Over a series of visits the Sponsor introduces the Proposed Member to as many members as possible. This should include Board and membership committee members • The Sponsor completes and submits the Proposed Membership Recommendation Form to the Membership Director. In addition to the Form the following are required: q Sponsor’s Letter of Endorsement q Proposed Member’s Letter of Intent q Two (2) additional letters of recommendation for Roswell Rotarians
Roswell Rotary Club New Membership Process Outline (Continued) • The Membership Director presents completed Proposed Membership Recommendation Forms to the Membership Committee for consideration. • The Membership Committee meets on the 3 rd Thursday of each month to discuss pending Membership Recommendation Forms. The Committee will use any number of procedures to evaluate the Proposed member. Examples include: q Review and discussion of the contents of the Recommendation Form q Interviewing the proposed member and/or sponsor q Interviewing other Club members at large or of the same vocational classification
Roswell Rotary Club New Membership Process Outline (Continued) • If not approved, the Sponsor will be notified as to the specifics of the committee’s decision. • If approved by the committee, the Membership Director will present the proposed member at the next scheduled meeting of the Board (2 nd Thursday of each month) for vote. • If affirmed by the Board, the Club Secretary will publish the name and classification to the full Club membership in writing via email. Two (2) separate notifications will be published.
Roswell Rotary Club New Membership Process Outline (Continued) • If no written objections are received by the Club Secretary the proposed member shall be considered elected to the membership. • The Membership Director will notify the sponsor and proposed member. • The proposed member will attend the Club orientation class and then be inducted.
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