ROPA RULES AND PAY FIXATION Sib Sankar Banik

ROPA RULES AND PAY FIXATION Sib Sankar Banik, WBA&AS Internal Audit Officer Finance (Internal Audit) Deptt. Go. WB Mob: 8926225065, E-mail: sibsankar. banik 40@gmail. com

CLASSIFICATION OF POSTS AND SERVICES. [u/r 5(4)]. • • (i) West Bengal State Service, Group-A; (ii) West Bengal State Service, Group-B; (iii) West Bengal State Service, Group-C; (iv) West Bengal State Service, Group-D.

GROUP-A ROPA, 1998 Pay or a scale of pay with the maximum above Rs. 10175. ROPA, 2009 Pay Band 4 and 5 with Grade Pay ranging from Rs. 4400 to Rs. 10000.

GROUP-B ROPA, 1998 Pay or a scale of pay with the maximum of Rs. 10175 or below but above Rs. 7050. ROPA, 2009 Pay Band 3 with Grade Pay ranging from Rs. 3200 to Rs. 4100.

GROUP-C ROPA, 1998 Pay or a scale of pay with the maximum of Rs. 7050 or below but above Rs. 4400. ROPA, 2009 Pay Band 2 with Grade Pay ranging from Rs. 1900 to Rs. 2900.

GROUP-D ROPA, 1998 Pay or a scale of pay with the maximum of Rs. 4400 or below. ROPA, 2009 Pay Band 1 with Grade Pay ranging from Rs. 1700 to Rs. 1800.

Pay fixation on promotion or appointment: Where a Govt. employee promoted/appointed to another post carrying duties and responsibilities of greater importance, his initial pay in the higher scale shall be fixed at the stage next above the pay fictionally arrived at by increasing his pay of the lower post by one increment. (Rule 42 A(1))

Where the employee exercises option to come under the higher scale after drawing the next increment, his pay on promotion may be fixed initially in the stage next above his pay in the old post under Rule 42(l)(i) which may then be refixed on the date of accrual of the next increment in the lower post under Rule 42 A(1),

PAY FIXATION ON PROMOTION or APPOINTMENT • The post should carry duties and responsibilities of greater importance, • Initial pay in the higher scale shall be fixed at the stage next above the pay notionally arrived at by increasing his pay of the lower post by one increment [u/r 42 A(1)].

• The employee may exercise option (within 30 days) to come under the higher scale of pay after drawing another increment in the lower scale of pay. • Two stage fixation – On the date of promotion - the stage next above the pay in the old post u/r 42(1)(i) and on the date of accrual of increment in terms of rule 42 A(1).

CAREER ADVANCEMENT SCHEME • W. E. F. 01 -04 -1989 : Movement to next higher scales on completion of continuous and satisfactory service of 10/20 years from the date of appointment in a post without any promotion/only one promotion or movement (G. O. No. 6075 -F dated 21 -06 -1990).

• W. E. F. 01 -01 -2001 : •

OPTION • BETWEEN 01 -01 -2006 TO 23 -02 -2009. • CAN BE EXERCISED EVEN IN THE PROMOTIONAL SCALE.

INCREMENT • JULY EVERY YEAR. • INCREMENTAL PERIOD -- JUNE TO JULY. • MINIMUM SIX MONTHS IN THE REVISED SCALE.

INCREMENT– contd. • 3% OF BASIC PAY ( Band Pay + Grade Pay). • ROUNDED OFF TO NEXT TEN. • PAISE TO BE IGNORED.

INCREMENT– contd. • APPOINTMENT DURING JULY(2012) TO 01 JANUARY(2013) – INCREMENT IN JULY NEXT(2013). • APPOINTMENT DURING 02 JANUARY(2013) TO JUNE(2013) – INCREMENT IN JULY NEXT YEAR (2014).

Extraordinary Leave • Admissibility: When no other leave is admissible. • Period of Leave: up to 5 years (permanent employee) • 3 months: temporary employee in ordinary circumstances • Pay: Without Pay & Allowances • Rule 174

TREATMENT OF E. O. L • If any person remains on duly approved Extra ordinary Leave {EOL} on without pay on personal ground other than medical grounds / higher study, his/her normal annual increment as well as CAS benefit will be deferred.

TREATMENT OF E. O. L. • FOR EOL UPTO 11 MONTHS DURING INCREMENTAL PERIOD (MARCH, 2012 TO JANUARY, 2013) -– INCREMENT NOTIONALLY w. e. f. JULY, 2013. – CASH BENEFIT TO BE DEFERRED FOR THE ACTUAL PERIOD OF E. O. L. (JUNE, 2014).

TREATMENT OF E. O. L. – contd. • CASE -1. – EOL For 5 months. upto JUNE (FEBRUARY, 2012 TO JUNE, 2012) – NOTONAL INCREMENT wef JULY 2012, – ACTUAL BENEFIT wef DECEMBER, 2012.

TREATMENT OF E. O. L. – contd. • CASE – 2 – EOL for 6 months covering JULY (MARCH, 2012 TO AUGUST, 2012) , – JOINING IN SEPTEMBER, 2012 – ACTUAL BENEFIT wef APRIL, 2013 next.

TREATMENT OF E. O. L. – contd. • CASE – 3 – EOL for more than 12 months (APRIL, 2012 TO MARCH, 2013) – NO INCREMENT DURING EOL, – INCREMENT IN NEXT JULY AFTER JOINING (2014).

PAY FIXATION – BEFORE ROPA, 2009. • The post MUST carry duties and responsibilities of greater importance, • Fixation u/r 42 A (1) of WBSR, Pt. 1. • One notional increment in the lower scale.

• tion • Fitment in the higher scale. another increment in the lower scale of pay.

Two stage fixation – On the date of promotion - the stage next above the pay in the old post u/r 42(1)(i) - on the date of accrual of increment, in terms of rule 42 A(1).

Remember: Increment accrues after full incremental period from the date of re-fixation in the higher scale of pay.

FIXATION IN C. A. S. CASES • CAS/MCAS = NON-FUNCTIONAL PROMOTION • FIXATION u/r 42 A

• Option : For straightway fixation or from the date of earning another increment in the lower scale of pay. • Increment: After completion of one full incremental period from the date of fixation of pay ( G. O. No. 1021 -F dated 30 -01 -2001).

Remember: In case the employee opts for fixation of pay after earning another increment in the lower scale of pay, no interim pay fixation benefit shall be allowed during the intervening period.

Example – Simple Fixation A Government employee with basic Pay of Rs. 2820/- p. m. in the existing scale of pay of Rs. 2600 -4175/- opted for fixation of his Pay in the revised Pay Structure w. e. f. 01. 2006. 1. Existing Scale of Pay : Rs. 2600 -55 -2985 -60 -3525 -65 -4175/2. Pay Band (revised) applicable : PB-1 Rs. 4900 -16200/3. Existing Basic Pay as on 01. 2006 : Rs. 2820/- p. m. 4. Pay after multiplication by a factor of 1. 86 =5245. 20 -> Rs. 5250/- (to be rounded off to the next multiple of 10) 5. Pay in the Pay Band (PB-1) : Rs. 5250/6. Grade Pay attached to the Scale : Rs. 1700/7. Revised Basic Pay total of Pay in : Rs. 6950/- (as on 01. 06) the Pay Band Grade Pay (5+6) 8. Date of Next increment : Rs. 01. 07. 06

Example – Simple Fixation A Government employee with basic Pay of Rs. 3120/p. m. in the existing scale of pay of Rs. 2700 -4400/opted for fixation of his Pay in the revised Pay Structure w. e. f. 01. 04. 2006. 1. Existing Scale of Pay : Rs. 2700 -60 -3120 -65 -3770 -704400/2. Pay Band (revised) applicable : PB-1 Rs. 4900 -16200/ 3. Existing Basic Pay as on 01. 04. 2006 : Rs. 3120/- p. m. 4. Pay after multiplication by a factor of 1. 86=5803. 20 -> : Rs. 5810/- (to be rounded off to the next multiple of 10) 5. Pay in the Pay Band (PB-1) : Rs. 5810/6. Grade Pay attached to the Scale : Rs. 1800/-

• lower For EXAMPLE • scale.

• terms of rule 42 A(1). EXAMPLE • Lower scale of pay : 3350 -90 -3800 -100 -4700 -125 -6325. * Existing Pay (4700) * Fixation : 4700 + 125 = 4950 i. e. 5000 • Higher scale of pay : 4000 -125 -4250 - 150 -5300 -175 -7050 -200 -8850.

Promotional fixation under ROPA ’ 09 – w. e. f. 01 -01 -2006. • RULE 11, • One increment equal to 3% of pay (Band+GP). • Grade pay of the revised pay band.

• Option may be given. • only higher grade pay shall be given from the date of promotion. • On 1 st. July, re-fixation shall be done.

• Non-functional movement to same scale – • One incremental benefit • No change in the grade pay.

EXAMPLE - 1 • EXISTING -- PAY BAND NO. 2 WITH GRADE PAY OF RS. 2600, • MOVEMENT -- PAY BAND NO. 3 WITH GRADE PAY OF RS. 3600, • EXISTING BASIC PAY = RS. 15000 + RS. 2600,

CONTD… • DATE OF MOVEMENT – 01 -09 -2010. • OPTS FOR FIXATION w. e. f. DATE OF MOVEMENT ITSELF. • FIXATION : ?

FIXATION • BASIC PAY = (15000 + 2600) = 17600 • INCREMENT = 3% of 17600= 528 i. e. 530 • NEW BAND PAY = (15000+ 530) = 15530 • NEW GRADE PAY = 3600 • BASIC PAY = (15530 + 3600) = 19130 • DATE OF EFFECT : 01 -09 -2010

EXAMPLE – 2 • EXISTING -- PAY BAND NO. 4 WITH GRADE PAY OF RS. 5400 • MOVEMENT -- HIGHER SCALE IN THE SAME PAY BAND BUT HIGHER GRADE PAY OF RS. 6600 • DATE OF MOVEMENT -- 15 -01 -2010.

CONTD. . • PRESENT BASIC PAY = RS. 25000 ( BAND PAY RS. 19600 + GRADE PAY RS. 5400) • OPTION -- A DAY THAT SHALL YEILD MAXIMUM BENEFIT. • FIXATION AND DATE OF EFFECT ?

FIXATION – option w. e. f. 15 -012010 • • BASIC PAY = (19600 + 5400) = 25000 INCREMENT = 3% of 25000 = 750 NEW BAND PAY = (19600 + 750) = 20350 NEW GRADE PAY = 6600 BASIC PAY = (20350 + 6600) = 26950 DATE OF EFFECT = 15 -01 -2010 DATE OF NEXT INCREMENT : 01 -072011

FIXATION – option w. e. f. 01 -07 -10 • INTERVENING PERIOD w. e. f. 15 -01 -2010 to 30 -06 -2010 : (19600 + 6600) = 26200. FIXATION w. e. f. 01 -07 -2010 • BASIC PAY = (19600 + 5400) = 25000 • ANNUAL INCREMENT = 750 • BASIC PAY after increment = (19600 + 750 + 5400) = 25750

FIXATION – contd. . • NOTIONAL INCREMENT = 3% of 25750 = 772. 50 i. e. 780. • NEW BAND PAY (20350 + 780) = 21130 • NEW GRADE PAY = 6600 • NEW BASIC PAY = 27730 • DATE OF EFFECT = 01 -07 -2010 • DATE OF NEXT INCREMENT = 01 -072011

REMEMBER • CAS MOVEMENT ? – IF YES, NO INTERIM BENEFIT DURING 1501 -2010 TO 30 -06 -2010. • THE EMPLOYEE SHALL CONTINUE TO DRAW BASIC PAY OF RS. 25000.

More Examples on Pay Fixation As per ROPA Rule 2009

Functional Elevation (for promotion during Ist July to Ist Jan) • • L D Assistant: Pay Band 2: Rs. 5400 -25200 Pay: 7260 Grade Pay: 2600 Basic Pay: (Pay +GP) 7260+2600= 9860 Date of Promotion as UD Assistant: 14. 12. 2010 On the date of Promotion @3% increment on Basic Pay=9860 X 3% =300*(to be rounded off to the next multiple of 10) Pay in the Post of UD: 7260+300*= 7560 The basic pay as on 14. 12. 2010 after adding GP: 7560+3600=11160(PB 3: 7100 -37600) Next date of Increment: 01. 7. 2011

For Promotion during 2 nd Jan to 30 th June • • LD Assistant got promotion on 12. 1. 2011 Pay: 7260 Option for fixation of pay is given on day of Promotion i. e. 12. 1. 2011 Fixation of Pay= 7260+300(increment @3%)=7560 GP of Promotion post: 3600 Basic Pay=7560+3600=11160 His next date of increment: 01. 7. 2012

Final fixation on date of increment • Promotion as on: 12. 1. 2011 without increment • Basic pay as on 12. 01. 2011: 7260+3600(Higher Grade Pay)= 10860 • On 01. 07. 2011, he will get 02 increments • Ist increment @3% on basic pay: 9860( Pay: 7260+ GP: 2600)= 300* • Second increment @3% on basic pay(7260+300)=7560 +Grade Pay 2600=10160=310* • Basic Pay on 01. 7. 2011 =7260+300+310+GP 3600=11470

Non-Functional Elevation Under Career Advancement Scheme(CAS) during Ist July to Ist Jan • • LD Assistant in pay band 2=5400 -25200 Pay 7260 Grade Pay: 2600 Basic Pay : 9860 Completed 8 years as LD on 25. 11. 2010 Increment on 25. 11. 2010 @3% on basic pay: 9860 X @3% =300* Pay 7260 +300 =7560 Basic Pay =7560+2900( New Grade Pay)=10460 Next date of increment: 01. 7. 2011

CAS during 2 nd Jan to 30 th June • LD Assistant completed 8 years service on 12. 2. 2011 • Basic Pay: 7260 Grade Pay : 2600 • He may opt for higher scale on 12. 2. 2011 • On 12. 2. 2011 @3% annual increment=300* • Pay 7260+300=7560 Grade Pay =2900 • Basic Pay = 7560+2900=10460 • Next date of increment on 01. 7. 2012

Option for higher pay on next increment • No monetary benefit during 12. 2. 2011 -30. 6. 2011 • On Ist July 2011, he will get 2 increments • Ist increment @3% on Basic Pay(7260+2600)x@3% = 300* • 2 nd increment @3% on Pay 7560 +New Grade Pay 2900 = 10460 X@3% = 320 • Hence Pay Band Pay = 7560+320=7880 • Basic pay as on 01. 07. 2011=7880+2900=10780