Risk Management of NON Routine Events Flowchart Event

Risk Management of NON Routine Events Flowchart Event initiated by LUU (or student society) on Event initiated by external contact University land Event organised by student(s) to lead? No NAMED Event Organiser follows EPA Procedures* and obtains “agreement in principle” from all designated recipients lta “Conference and Events” is NAMED Event Organiser identified tio Yes Has a local staff member been identified n “Conference and Events” Office NAMED Event Organiser provisionally books suitable spaces ns u NAMED Event Organiser categorises the event SIGNIFICANT Minor NAMED Event Organiser Completes Events Planning Checklist* NAMED Event Organiser Complete Events Planning Checklist Co LUU Checklist & Risk assessment internally approved OR via academic related activities LUU Procedures and Processes a) LUU STAFF b) LUU Students Society EPA Procedures followed and “agreement in principle obtained from all designated recipients Event led by staff NAMED Event Organiser Prepares Events Risk Assessment* LUU Events authorised by Senior LUU Managers Yes Any Significant Risks? ? Dean (or delegate) Approves Planning checklist and Risk assessment Head of School, Dean (or delegate) authorises the Event to Go Ahead LUU and Uo. L consult / agree on RA for activities on University Land Share contents of the risk assessment / planning checklist with all involved No Line Manager approves Planning checklist and Risk Assessment & gives authorisation for Event to Go Ahead Proceed with the event with NAMED Event Organiser or nominated person on hand Review Risk management of events - process flowchart LL DRAFT 1. 2 June 28 th 2016