Rhode Island Comprehensive Assessment Program RICAS Accommodations and

Rhode Island Comprehensive Assessment Program (RICAS) Accommodations and Accessibility Features for All Students, Students with Disabilities, and English Learners Rhode Island Department of Education 255 Westminster Street Providence, RI 02903 www. ride. ri. gov/RICAS 2017 -2018 1

Table of Contents Documents you need for learning about accommodations and SR/PNP Technical Skills All Students Should Know Universal Accessibility Features for All Students Designated Accessibility Features Accommodations for Students with Disabilities Graphic Organizers and Mathematics Reference Sheets Accommodations for EL Students Unique Accommodations Medical Exemptions Contact Information Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 2

Overview of RICAS Accessibility and Accommodations Documents to use to support successful understanding and implementation of accommodations. Documents can be found at www. ride. ri. gov/ricas and ricas. pearsonsupport. com/student/ Required: RICAS Accommodations and Accessibility Features Manual Required: Student Registration and Personal Needs Profile (SR/PNP) Guide Required: RICAS Assistive Technology Guide Required: Technical Skills for Students Required: Requesting Medical Exemptions from Statewide Assessments As needed: Bilingual dictionaries and glossaries list As needed: Graphic organizers, checklists, and supplemental reference sheets for English language arts and mathematics Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 3

Overview of RICAS Accessibility and Accommodations and test supports are in three groups: 1. Universal Accessibility Features available to all students on computer- and paper-based tests 2. Designated Accessibility Features: can be given to any student at the discretion of the principal 3. Special Access Accommodations include: Ø Reading the ELA test aloud Ø Scribe for the ELA test Ø Spell-checker and word-prediction Ø Calculator on non-calculator section of the math test Ø Human signer for ELA test Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 4

Technical Skills for All Students www. ride. ri. gov/ricas Test. Code Count of Valid Math Tests Percent of Valid Tests Where Calculator Was Used > 25% Items Percent of Valid Tests Where Ruler Was Used At Least Once Count of Valid Tests Where Protractor Was Used At Least Once ALG 01 ALG 02 GEO 01 MAT 03 MAT 04 MAT 05 MAT 06 MAT 07 MAT 08 10723 227 2753 39% 72% 52% 9885 78% 10029 10554 10414 10638 7367 59% 63% 52% 71% 59% 57% 54% 56% 86% 48% 37% 42% Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 5

Text-to-Speech for Mathematics- PARCC Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 6

Technical Skills for All Students Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 7

Skills for the Math Tests Grade levels are included. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 8

Preparing Students for Online Testing Students should become familiar with features and basic functionality of Test. Nav. Technical Skills for Students document at www. ride. ri. gov/RICAS View student tutorials at ricas. pearsonsupport. com/student/ Take online practice tests prior to test administration on Test. Nav. Test coordinator should review IEPs, 504 plans, and any forms used to document accommodations for EL students Sample Documentation of Accommodations for an EL Student in Appendix A, page 26. Schedule testing for these students accordingly. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 9

Universal Accessibility Features for all students Computer Paper Alternative background/font color (PNP) Colored overlays Screen magnification/ Zoom tool Line reader tool Magnification device Answer Masking (PNP) Tracking device/straight edge Use pencil to eliminate answer choices Masking using blank card Item flag/bookmark Place marker Answer Eliminator Highlighter Audio aids Human read-aloud (or sign) selected words on Math, as requested by student Test administrator repeats/clarifies test directions Test administrator redirects student’s attention to test Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 10

Alternative background/font color Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 11

Line Reader Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 12

Answer Eliminator Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 13

Designated Accessibility Features: for any student, at principal’s discretion Small group test administration (up to 10 students) Individual (one-to-one) test administration Frequent supervised breaks Test in a separate location Familiar test administrator Seating in a specified area of room, including study carrel Adaptive or specialized furniture or lighting Noise buffer/noise-cancelling earmuffs/headphones (no music) Student reads test aloud to self Specific time of day “Stop Testing” policy: If student is not responding to test questions after 15 20 minutes, test administrator may ask if student is finished. If so, collect the student’s test materials. Student may sit quietly or be excused. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 14

Accommodations for Students with Disabilities Presentation Accommodations Computer-Based Paper test, if unable to use computer (PNP) N/A Large print test (PNP) Screen reader, only for student who is blind or visually impaired (PNP) UEB Braille test (PNP) Text-to-speech for Math or Human read-aloud for Math (PNP) Human signer for Math or test questions only for ELA (PNP) Test administrator helps student track test items Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 15

Text-to-Speech Control Icons Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 16

Accommodations for Students with Disabilities Response Accommodations Computer-Based Paper-Based Human scribe or external speech-to-text device for math (PNP) N/A Answers recorded in test booklet Typed responses (PNP) (No transcription necessary) Monitor placement of test responses Responses recorded (audio or video), then transcribed by student during playback Braille writer, note-taker, or refreshable Braille display Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 17

Approved ELA Graphic Organizer or Mathematics Reference Sheet www. ride. ri. gov/ricas Graphic organizers without any text may be used without approval from RIDE by a student with a disability who has this accommodation (A 9) in their IEP or 504 Plan. A student may use no more than two different graphic organizers or reference sheets Graphic organizers and reference sheets may be used throughout the school year during instruction. Graphic organizers and reference sheets may have items removed but NOT added. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 18

Special Access Accommodations for Students with Disabilities Computer and Paper Text-to-speech/Human reader for ELA (PNP) Signing the ELA reading passages (PNP) Scribe responses (or speech-to-text device) for ELA (PNP) Calculator or mathematics manipulatives on non-calculator session of math (PNP) Spell-checker for ELA (PNP) Word prediction for ELA (PNP) Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 19

Accommodations for EL Students EL Accommodations Paper-based test in English OR Spanish(PNP) PBT in Spanish does not contain English translations of test items. Approved Bilingual Word-to-Word Dictionary or Glossary Text-to-speech/human reader for Math in English or Spanish (PNP) TTS in Spanish is not available on RICAS on CBT. If a student requires a read aloud in Spanish, a school or district staff person fluent in Spanish must read the Spanish math test to the student. Scribe for Math (PNP) Read aloud/repeat/clarify test directions in student’s native language, if native language speaker is available Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 20

Accommodations for EL Students: RICAS Mathematics Tests in Spanish CBT PBT Spanish Edition* in Spanish Yes Text-to-Speech* in Spanish No Yes Human Read Aloud in Spanish Yes Large Print Edition in Spanish Yes (magnification) Bilingual Glossaries and Dictionaries Yes Scribe in Spanish Yes Read aloud, repeat, clarify general directions in English, Spanish, or other native language Yes * Spanish editions do not have English versions of test items; the Spanish tests are not bilingual. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 21

Accommodations for EL Students: RICAS Mathematics Tests in English CBT PBT Text-to-Speech in English Yes Human Read Aloud in English Yes Large Print Edition in English Yes (magnification) Bilingual Glossaries and Dictionaries Yes Scribe in English Yes Read aloud, repeat, clarify general directions in English, Spanish, or other native language Yes * Spanish editions do not have English versions of test items; the Spanish tests are not bilingual. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 22

Accommodations for EL Students: RICAS English Language Arts Tests* CBT PBT Text-to-Speech No No Human Read Aloud No No Large Print Edition Yes (magnification) Bilingual Glossaries and Dictionaries Yes Scribe No No Read aloud, repeat, clarify general directions in English, Spanish, or other native language Yes * ELA tests are available only in English. If the student is an EL with a disability, depending on the impact of the disability, then these and other accommodations/accessibility features from other lists may be necessary. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 23

Special (Accommodated) Test Forms The following test forms are available as accommodations and must be requested in the student’s Personal Needs Profile (PNP): Spanish Mathematics tests for EL students Text-to-Speech (digital read-aloud, requiring headphones) Screen reader (for a student who is blind or visually impaired; used in conjunction with a hard-copy Braille test) Compatible Assistive Technology (see Guidelines for Using Assistive Technology as a RICAS Test Accommodation) Large-print paper-based test Braille paper-based will be in UEB Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 24

Assistive Technology (AT) RESOURCE: Guidelines for Using Assistive Technology as an RICAS Test Accommodations www. ride. ri. gov/ricas Students may use assistive technology (AT), when it is listed in their IEP or 504 plan; for example: Word prediction software Speech-to-text programs Adapted keyboard, mouse, screen enlargement There are two categories of assistive technology: 1. Compatible technology that interacts with Test. Nav. 2. External technology that does not interact with Test. Nav Requires a second computer station not directly connected to Test. Nav May require test administrator to facilitate transfer of information from external station to computer used for assessment. Internet access should be disabled or restricted during testing. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 25

Unique Accommodation Form page 28 Use this form to request approval of an accommodation not listed in the Accessibility and Accommodations Manual. Must be received by RIDE prior to testing. Please allow time for review and approval. Six weeks is recommended. If you have questions, please contact Heather Heineke at heather. Heineke@ride. ri. gov Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 26

Unique Accommodation Form page 28 Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 27

Student Registration/ Personal Needs Profile (SR/PNP) The function of the SR/PNP is to: enroll students for each test, regardless of computer- or paperbased testing order special test forms, and collect information on selected accommodations. Guidance: Guide to the Student Registration/Personal Needs Profile (SR/PNP) at http: //ricas. pearsonsupport. com/manuals/ Student Registration/Personal Needs Profile module for this year’s process and directions for importing the SR/PNP file at http: //ricas. pearsonsupport. com/training/ Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 28

Exemptions from Testing www. ride. ri. gov/ricas Click on Exemptions from Testing tab Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 29

Medical Exemptions Changes for 2018: ALL state assessments included in online e. RIDE system Requesting Medical Exemptions from Statewide Assessments Due Dates: Feb. 28, 2018: ACCESS for ELs and Alternate ACCESS for ELs June 1, 2018: DLM, RICAS, PSAT, RI Science Assessment Criteria: Definition of Medical Emergency: An incident involving a medical condition, injury, or crisis requiring hospitalization, clinical care, or treatment in response to the incident. Typically, a medical emergency prevents the student from receiving instruction and from participating in assessment for the remainder of the testing window. Cannot receive instruction Cannot participate in testing even with accommodations. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 30

Five Steps for Completing a Medical Exemption* 1. District: Complete Form 1 (District Assurances Form) and fax to 401 -222 -3605. Incomplete forms and forms submitted after the deadline will not be accepted. 2. School: Complete Forms 2 and 3 and retained by the District. 3. District: Submit request through the e. RIDE Medical Exemption System. 4. RIDE: reviews Form 1 and verifies that the request has been logged through the e. RIDE system. If needed, RIDE will contact the principal or the superintendent for clarification if the information submitted is insufficient. 5. RIDE: Emails final decision to the superintendent. *Outplacement Schools must complete step 2 and contact the sending district of the student in order to initiate the exemption request process; outplacement schools cannot submit a request. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 31

Description of Exemption Forms All forms are available on the RIDE website at: http: //www. ride. ri. gov/Instruction. Assessment/Assessment. Exemptions. aspx Form 1: District Assurances Form. This form ensures that the district has gathered the necessary evidence, completed forms, and that the superintendent reviewed the information before submitting a medical exemption request for approval. This form must be signed and faxed to RIDE at: 401 -222 -3605. Incomplete forms and forms submitted after the deadline will not be accepted. Form 2: Parent/Guardian Consent Form. (available in English, Spanish, and Portuguese). Have parent/guardian complete and sign a hard copy of Form 2. Retain original with student records. Do not send to RIDE. Form 3: Treating Physician/Mental Health Professional Form. Have treating physician/mental health professional complete and sign a copy of Form 3. Retain original with student records. Do not send to RIDE. Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 32

Student Registration How it works and why it’s important Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018

Registering Students Schools District Student Information System RIDE: Special Education Census Before Testing: Student Registration Files RIDE: Enrollment Census After Testing: Data Clean-up, Accountability Determinations RIDE: LEP Census Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 34

Consequences of Messy Data RIDE cannot change the data it receives from the district Student Information Systems All fixes must come from the district. Incorrect data may impact assessment reporting, accountability determinations and state aid calculations. Enrolled in one grade, tested in a different grade Students with incorrect demographics Students who do not return test materials with correct SASID or name Inactive This student files in the Enrollment Census is especially true for students attending outplacement schools. Questions: contact Mario Goncalves at mario. goncalves@ride. ri. gov Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 35

Ensuring all Student Data is Accurate Who needs to be involved: District Data Manager Clerks Special EL Education Directors School Case Administrators managers Outplacement schools Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 36

Special Education Census Currently open to accept changes. Assessment Accommodations Field Education Assessments: 1 = no accommodations RICAS ONLY for general education assessments PSATTM 10 2 = with accommodations SAT ONLY for general education assessments RI State Science ACCESS 2. 0 for students who receive accommodations General 3 = alternate assessment ONLY for students taking alternate assessments Alternate Assessments: DLM ELA DLM Mathematics DLM Science Alternate ACCESS for ELLs Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018

Contact Information & Resources Support and Assistance Rhode Island Department of Education http: //ricas. pearsonsupport. com/ www. ride. ri. gov/RICAS Office of Curriculum, Assessment, and Instruction Heather Heineke Heather. Heineke@ride. ri. gov or assessment@ride. ri. gov 401 -222 -8493 Rhode Island Department of Education � 255 Westminster Street �Providence, RI 02903 �www. ride. ri. gov/RICAS � 2017 -2018 38