RFP MASTER VENDOR RESPONSE EVALUATION TOOL Not Just

RFP MASTER & VENDOR RESPONSE EVALUATION TOOL Ø Not Just a Collection of “Fill in the Blanks” Templates Ø Ø Ø Organized by Business Process User Needs Assessment Request for Proposal (RFP) Vendor Response Analysis, Evaluation & Comparison Comprehensive Demonstration Scripts Implementation Reference - Earned Value Management

Covers all Phases of Project Starting with User Needs Assessment & Project Justification:

Not Just “Fill in the Blanks” Templates ! This is a Ready-to-Use set of tools that is: ü ü ü ü Pre-populated with the thousands of criteria required for a successful implementation. Customizable in all ways – criteria, graphics. User-Defined Scoring at the Criteria Detail level. Online Help enabled at the field level. Response Input Validation ensures fast and accurate vendor & system evaluation. Vendor Response Analysis in a detailed, in-depth manner. Demonstration Scripts ideal for managing large scale system demonstrations spanning several days.

Pre-Populated with Thousands of Criteria The RFP Main Table of Contents:

Completely Customizable

User-Defined Scoring for Each Criteria

On-Line Help Available at All Fields

Response Input Validation

Vendor Response Analysis

Organized by Business Process All criteria are categorized by business process to ensure: ü ü ü Easy to Cross-Reference the Importance of a Specific Business Processes with Vendor Responses. Accurate Scoring of How Well a Proposed System Improves a Specific Business Process. Scoring at the Process Level and Overall. Fast, Easy Comparison of How Well All Proposed Systems Improve Specific Business Processes. Comparison at the Process Level and Overall. Not All Processes Are Equally Important!

Process Level Bar Chart Comparison This (Need MLWG Process Comparison Sample):

Process Maps – POM Example

Process Maps – Example

Detailed Workflow Criteria This is a

Modify RFP as Needed: - Add/Change/Delete Add/Change/Delete Criteria Graphics Weights Online Help Instructions

Send RFP to Vendors Send ONE file as: - a email Attachment - part of a larger Bid Package (email or on CD) - a non-public Download

Vendors Complete the RFP Vendors Send ONE file back as: - an email Attachment - or on CD

The Vendor Response as Received

Copy the Entire Response Column

Paste Special to Comparison Matrix

Comparison Matrix after Paste Special

Overall Weighted Grade Score

Delivery Method Analysis

Weighted Score Radar Chart

Supportability Comparison

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Vendor Profile

DEMONSTRATION SCRIPT

Demo Script Set-Up

Attendee View

Final Demo Comparison

Demo Score Radar Chart

Thank You! The END! This is the END of the Presentation. ü THANK YOU!