RFP 4032 PUBLIC SAFETY WIRELESS COMMUNICATION CONSULTANT SERVICES

RFP 4032 PUBLIC SAFETY WIRELESS COMMUNICATION CONSULTANT SERVICES Sheriff’s Department August 13, 2009

Welcome RFP 4032 ONLY n Restrooms n Please turn off Cell Phones, Blackberries, PDAs, or set to vibrate n Sign-In Sheets n Conference will focus on main points of RFP n Slides are posted to Buy. Net n

The Process. . . n Only written questions and those submitted by email will receive responses. Oral explanations are not considered binding. n Deadline for questions via e-mail: – 5: 00 PM on August 24, 2009 – Pat. mcbride@sdcounty. ca. gov – Subject: RFP 4032 n Structured Process – – – Fixed Hourly Rate Contract Best Value to the County Price & other factors are considered

The Process. . . (continued) n Addendum/addenda will be issued with clarifications/changes n Proposals will be evaluated per Submittal Requirements and Evaluation Criteria as stated in the RFP n All proposals are due PRIOR TO AND NO LATER THAN : – 3: 00 PM on September 22, 2009 Contract Term – One year, November 20, 2009 – November 30, 2010 with four one-year renewal options. n

Deliver Location Your complete proposal package must be delivered and stamped as received at the Front Desk, Department of Purchasing and Contracting, Suite 150, 10089 Willow Creek Road, San Diego, CA 92131 n Late proposals will not be reviewed n

RFP Packet Cover letter to the RFP n P&C 600 form (proposal cover page) n Representations and Certifications form n Section A: RFP Terms and Conditions n Section B: RFP Submittal Requirements and Evaluation Criteria n Pro Forma Contract n Exhibits A, B, C and Attachments n

P&C 600 Form Proposal due date and time n PCOs e-mail address n Vendor contact person and contact information n Acknowledge receipt of the RFP and insert the number of Addenda received n The completed P&C 600, becomes page one of the proposal n Sign n

Representations and Certifications n The completed R&C page, becomes page two of the proposal n Federal Tax ID n Name, Title, Date & Signature

Terms & Conditions n Process n Submission n Evaluation and Selection n Review requirements of each section

Submittal Requirements and Evaluation Criteria n Copies and General Instructions – One (1) original and ten (10) hard copies – One CD containing two PDF files: » Technical proposal with no price information » Price proposal – County requirement for final submission (no shading, no color, no photos)

Submittal Requirements and Evaluation Criteria (cont’d) – – – n n Technical and Corporate Experience Technical Understanding, Capability and Approach References Interviews & Demonstrations Financial Stability Cost Must be responsive in all areas Successful proposals generally exceed RFP minimum requirements.

Agreement Pro-Forma - Acceptance n Exhibit A: Statement of Work n Exhibit A-1: Contractor’s Proposal/ BAFO n Exhibit B: Insurance & Bonding Acceptance n Exhibit C: Pricing Schedule n

Sheriff Program Staff n COTR – Sue Willy, Wireless Manager – SOW n Don Root, Wireless Asst. Manager n Miwa Pumpelly – Contracts Analyst

Proposal Submission n Follow Terms & Conditions AND Submittal Requirements and Evaluation Criteria n Respond to all requirements n Do not assume evaluators know you n It is the Offeror's responsibility to check for addenda. Register for Buy. Net UNSPSC code 81101700 or check the website daily Deadline is absolute. Prior to and no later than: 3: 00 PM – Tuesday, September 22, 2009 n

Questions n Submit questions/clarifications via -mail to the Contracting Officer: – Pat. mcbride@sdcounty. ca. gov – Subject: RFP 4032 e n Questions must be received in writing no later than 5: 00 PM on Monday, August 24, 2009. n Questions will be answered in the subsequent addendum and posted to Buy. Net

In Summary. . . n Oral explanation or instructions shall not be considered binding on behalf of the County n Any modification to this RFP will be issued by the County as a written addendum and posted to Buy. Net

Schedule n n n Questions NLT 5 PM August 24, 2009 Answers to questions September 8, 2009 Proposals: NLT 3: 00 PM on September 22, 2009 Notice of Intent to Award in November 13, 2009 Award Contract in November 2009 Implementation Begins – November 2009 NLT = Not Later Than

Thank You!