Revision OCTOBER 11 2013 Office of Sponsored Project

Revision: OCTOBER 11, 2013 Office of Sponsored Project Administration Can (John) Saygin, Ph. D i. AVP Research – Sponsored Project Administration Professor of Mechanical Eng x. 5194 PNB 2. 116 E can. saygin@utsa. edu 10/11/2013 1

DISCLAIMER • This is a “living” document. Based on changes in UTSA, changes in requirements in regards to research, new findings about policies and procedures, changes in other VP offices, etc. this document will be under revision. • HOWEVER it is our intention to streamline functions using the most efficient processes to execute and realize VPR’s mission. • To avoid confusion, myopic expectations, and all types of discomfort and fear, WE MUST COMMUNICATE EFFECTIVELY. Things will shift during flight… 10/11/2013 2

VPR’s MISSION is to… Support UTSA’s research community by: facilitating growth, enabling productivity, and pursuing excellence. 10/11/2013 3

Office of the Vice President for Research Interim Vice President for Research C. Mauli Agrawal Legal Affairs Senior Associate Counsel for Transactions and Research Nora Evans AVP & Chief Commercialization Officer Cory Hallam Assistant VP for Research Support Bernard Arulanandam Assistant VP for Research Integrity Michelle Stevenson Interim Executive Assistant Mary Helen Kennedy Interim Assistant VP for Sponsored Project Administration Can Saygin Director of Research Financial Administration Beth Manning 4

Office of Sponsored Project Administration Interim Asst. VP for Sponsored Project Administration Can Saygin Admin. Associate II Sylvia Rayko Information Systems and Technology (IST) Executive Director, Research IT Zhen Sun Audits Post-Award Liaison, Mgr. of Audits Software System Specialist II Yu Ning IT Assistant Victor Smith OSPA: 36 people Stacy Williams Contracts and Industrial Agreements (CIA) Research Service Centers (RSC) Contract Negotiator Mark Gallyoun Downtown Jean Cody [2] Contract Negotiator Chad Galvez Education Juliet Ray [4] Engineering Kirstin Wilsey [5] Institute for Eco Dev Mario Medina [4] Arts, Biz & Honors Jennifer Silver [5] Sciences Michael Findeisen[8] [28] people total in RSCs 10/11/2013 5

A Quick Analysis 10/11/2013 SWOT Observation STRENGTH People WEAKNESS Lack of Policies, Processes, & Pace OPPORTUNITY People. Soft “Mandate” THREAT Operational inconsistencies among RSCs & Research awareness in Colleges 6

7

The Big Picture UTSA’s Mission External Regulations (Non-UTSA) 10/11/2013 Policies (Boundaries) Functions WHAT Processes HOW 8

IT Platforms: Future USER PORTAL (ROLE-BASED FUNCTIONS) CAYUSE SP - 424 - Routing -Analytics CLICK Modules - IRB - COI - COC - IACUC - Contracts ECRT Time and Effort PEOPLESOFT (HR, Financial, Grants, …) 9

Roles and Responsibilities of RSCs 1. Core Functions: Basic services provided by RSCs (Same for all RSCs across UTSA). 2. Joint Functions: Initiated by College/Dept, Reviewed by RSC (Same across UTSA). 3. Customized Functions: Unique functions carried out by the RSC for the College (Varies across UTSA). 10/11/2013 10

CORE Functions 10/11/2013 11

CORE Functions Processes 10/11/2013 12

Shared Functions College/Dept /Center + RSC (Need better coordination) Shared Responsibility: To be initiated by College/Dept, then reviewed (financially) by RSC… 10/11/2013 13

Joint Functions Processes How? People. Soft is Coming!!! 10/11/2013 14

COLLEGE-SPECIFIC Functions • To be developed by this group, then discussed at VPR… • “Capacity” must be taken into account… 10/11/2013 15

DISCLAIMER • This is a “living” document. Based on changes in UTSA, changes in requirements in regards to research, new findings about policies and procedures, changes in other VP offices, etc. this document will be under revision. • HOWEVER it is our intention to streamline functions using the most efficient processes to execute and realize VPR’s mission. • To avoid confusion, myopic expectations, and all types of discomfort and fear, WE MUST COMMUNICATE EFFECTIVELY. Things will shift during flight… 10/11/2013 16