Reviewing Voucher Information Concept Reviewing Voucher Information Reviewing

Reviewing Voucher Information Concept

Reviewing Voucher Information

Reviewing Voucher Information Step 1 Begin by navigating to the Voucher Inquiry page. Click the Scroll Down arrow.

Reviewing Voucher Information Step 2 Click the Accounts Payable menu.

Reviewing Voucher Information Step 3 Click the Review Accounts Payable Info menu.

Reviewing Voucher Information Step 4 Click the Vouchers menu.

Reviewing Voucher Information Step 5 Click the Voucher menu.

Reviewing Voucher Information Step 6 Use the Voucher Inquiry page to search for and review the status of a voucher and any payment information.

Reviewing Voucher Information Step 7 Use the Business Unit from and to fields to enter a business unit or a range of business units to be used in your search. A business unit is required. If you search on a range of business units, you cannot search on either a Voucher ID or an Invoice Id.

Reviewing Voucher Information Step 8 Use the Short Name fields to enter a supplier short name or range of supplier short names to be used in your search. Once a name is entered in the Short Name - From field, the Short Name To field is populated and available for entry.

Reviewing Voucher Information Step 9 Use the Supplier ID fields to enter a supplier ID or range of supplier IDs to be used in your search. Once a number is entered in the Supplier ID - From field, the Supplier ID - To field is populated and available for entry. To search on a range of supplier ID numbers, use both fields. To search on one supplier ID number, use the Supplier ID - From field and leave the Supplier ID - To field blank.

Reviewing Voucher Information Step 10 If you search for a range of supplier short names you cannot search on a Supplier Location in the same search.

Reviewing Voucher Information Step 11 In this example, you want to search for vouchers that relate to invoices for a specific date range. Click in the Invoice Date - From field.

Reviewing Voucher Information Step 12 Enter the desired information into the Invoice Date - From field. Enter "05/01/2009".

Reviewing Voucher Information Step 13 Click in the Invoice Date - To field.

Reviewing Voucher Information Step 14 Enter the desired information into the Invoice Date - To field. Enter "04/30/2013".

Reviewing Voucher Information Step 15 Click the vertical scrollbar.

Reviewing Voucher Information Step 16 Use the Amount Rule list to select an amount rule type. In this example, you want to search for vouchers with a specific dollar amount. Click the Amount Rule list.

Reviewing Voucher Information Step 17 Click the Equal to list item.

Reviewing Voucher Information Step 18 Click in the Amount field.

Reviewing Voucher Information Step 19 Enter the desired information into the Amount field. Enter "1000".

Reviewing Voucher Information Step 20 Click in the Currency field.

Reviewing Voucher Information Step 21 Enter the desired information into the Currency field. Enter "USD".

Reviewing Voucher Information Step 22 Use the Voucher Style list to search for a specific voucher style. Options include specific voucher styles, all vouchers, and all vouchers except prepaid and single pay vouchers. In this example, use the default selection.

Reviewing Voucher Information Step 23 Use the Post Status list to search for a specific post status. Options include Payment Not Applied, Posted, or Unposted. In this example, use the default selection.

Reviewing Voucher Information Step 24 Use the Approval Status list to select a specific approval status. Options include Approved, Denied, or Unapproved. In this example, use the default selection.

Reviewing Voucher Information Step 25 Use the Voucher Balance list to select a specific voucher balance option. Options include Balance Remains or No Balance Remains. Click the Voucher Balance list.

Reviewing Voucher Information Step 26 In this example, you want to view vouchers that have no balance remaining. Click the No Balance Remains list item.

Reviewing Voucher Information Step 27 Click the Search button.

Reviewing Voucher Information Step 28 Click the vertical scrollbar.

Reviewing Voucher Information Step 29 Click the Expand section button.

Reviewing Voucher Information Step 30 Use the Sort Criteria section to change the sort criteria and the display order. The results are sorted by default based on Voucher ID in ascending order.

Reviewing Voucher Information Step 31 Use the Sort By list to choose the column of data to sort by.

Reviewing Voucher Information Step 32 Use the Sort Asc/Desc list to display search results in ascending or descending order.

Reviewing Voucher Information Step 33 Click the Expand section button.

Reviewing Voucher Information Step 34 Use the Display Currency Criteria section to select currency display options.

Reviewing Voucher Information Step 35 Use the Currency field to enter the type of currency in which you want your data to display. This field is populated from the operator preferences but you can edit it. The system converts all of the payments shown to this currency.

Reviewing Voucher Information Step 36 Use the Rate Type field to enter a rate type to convert the amounts that use the exchange rate for the type of currency you selected.

Reviewing Voucher Information Step 37 Use the Show Display Currency option to convert all amounts to one consistent currency type for display purposes.

Reviewing Voucher Information Step 38 Use the Convert button to activate the search on the payments that match your selection criteria and to convert the display, if you chose to.

Reviewing Voucher Information Step 39 Click the Expand section button.

Reviewing Voucher Information Step 40 Click the vertical scrollbar.

Reviewing Voucher Information Step 41 Use the Late Interest Analysis section to calculate interest charges for overdue vouchers.

Reviewing Voucher Information Step 42 Use the Payment Date field to enter a "what-if" payment date. This field defaults to the current system date.

Reviewing Voucher Information Step 43 Use the Calculate button to calculate interest charges for overdue vouchers.

Reviewing Voucher Information Step 44 Click the Actions link.

Reviewing Voucher Information Step 45 Use the Review Accounting Entries link to access the Review Accounting Entries page in a separate window, where you can view detailed information about a voucher's associated accounting entries. Click the Review Accounting Entries link.

Reviewing Voucher Information Step 46 View the voucher accounting information. Click the Close window button.

Reviewing Voucher Information Step 47 Click the Actions link.

Reviewing Voucher Information Step 48 Use the Payment Information link to access the Voucher Payment Details page, where you can view more detailed information about a voucher payment. Click the Payment Information link.

Reviewing Voucher Information Step 49 View the voucher payment details. Click the Close button.

Reviewing Voucher Information Step 50 Click the Amounts tab.

Reviewing Voucher Information Step 51 Use the Amounts tab to view the various amounts and charges of the voucher.

Reviewing Voucher Information Step 52 Click the More Details tab.

Reviewing Voucher Information Step 53 Use the More Details tab to view the various statuses of the voucher and the dates associated with the voucher

Reviewing Voucher Information Step 54 Click the vertical scrollbar.

Reviewing Voucher Information Step 55 Click the Actions link.

Reviewing Voucher Information Step 56 Use the Voucher Details link to access the Voucher Details page, where you can view line and distribution line details of the voucher. Click the Voucher Details link.

Reviewing Voucher Information Step 57 Review the voucher detail information. Click the Close window button.

Reviewing Voucher Information Step 58 You have successfully reviewed voucher information. End of Procedure.