Reviewing Posted Accounting Entries Concept Reviewing Posted Accounting

Reviewing Posted Accounting Entries Concept

Reviewing Posted Accounting Entries

Reviewing Posted Accounting Entries Step 1 Begin by navigating to the Voucher Accounting Entries page. Click the Page down arrow.

Reviewing Posted Accounting Entries Step 2 Click the Accounts Payable menu.

Reviewing Posted Accounting Entries Step 3 Click the Review Accounts Payable Info menu.

Reviewing Posted Accounting Entries Step 4 Click the Vouchers menu.

Reviewing Posted Accounting Entries Step 5 Click the Accounting Entries menu.

Reviewing Posted Accounting Entries Step 6 Use the Voucher Accounting Entries search page to search for voucher information based on business unit, and voucher ID or invoice number. Results will display for vouchers run through the Voucher Posting Application Engine process.

Reviewing Posted Accounting Entries Step 7 Use the Business Unit field to enter or select the business unit for the voucher whose accounting entries you want to review. For this example, retain the default value.

Reviewing Posted Accounting Entries Step 8 You must select a Voucher ID or an Invoice Number for the system to return data. For this example, you will enter an Invoice Number. Enter the desired information into the Invoice Number field. Enter "00000184".

Reviewing Posted Accounting Entries Step 9 If you have not enabled entry events, Standard is selected for you in the Accounting Line View Option list and is the only available value. If you have enabled entry events, select one of the following values: • Standard: The system displays non entry event accounting entries. • Supplemental: The system displays only entry event accounting entries. • View Both: The system displays both entry event and nonentry event accounting entries.

Reviewing Posted Accounting Entries Step 10 Select the Show Foreign Currency option to display the foreign currency of the transaction lines in addition to the monetary amount.

Reviewing Posted Accounting Entries Step 11 Click the Search button.

Reviewing Posted Accounting Entries Step 12 Each posting process appears on its own view in the Accounting Information region.

Reviewing Posted Accounting Entries Step 13 Use the Voucher Inquiry icon to access the Voucher Inquiry page and view information about this voucher.

Reviewing Posted Accounting Entries Step 14 The different views appear as view 1 of 1, 1 of 2, 2 of 2, and so on. To see the payment, cancel, or closure definitions, click the View All button or scroll through the views, when available.

Reviewing Posted Accounting Entries Step 15 The Posting Process field displays the posting process for the specific entry. In this example, there is one row only; the row displays accrual information.

Reviewing Posted Accounting Entries Step 16 On the Main Information tab, the Monetary Amount DR column displays the monetary amount debit associated with the General Ledger business unit of the accounting entry. This field appears only if the Display Debit/Credit Amounts in Subsystems option is selected on the User Preferences Overall Preferences page.

Reviewing Posted Accounting Entries Step 17 The Monetary Amount CR column displays the monetary amount credit associated with the General Ledger business unit of the accounting entry. This field appears only if the Display Debit/Credit Amounts in Subsystems option is selected on the User Preferences - Overall Preferences page.

Reviewing Posted Accounting Entries Step 18 The Currency Code column displays the currency associated with the General Ledger business unit of the accounting entry.

Reviewing Posted Accounting Entries Step 19 The Ledger column displays the general ledger and General Ledger business unit to which this accounting entry has been charged.

Reviewing Posted Accounting Entries Step 20 Click the Chartfields tab.

Reviewing Posted Accounting Entries Step 21 The Tax Authority column displays the tax authority code charged for the use tax liability lines.

Reviewing Posted Accounting Entries Step 22 The Account column displays the account and other Chartfields to which this accounting entry has been charged.

Reviewing Posted Accounting Entries Step 23 Click the Journal tab.

Reviewing Posted Accounting Entries Step 24 The Journal ID, Line, and Journal Date columns display the general ledger journal ID, line number, and journal date assigned by the Journal Generator process for this accounting entry. If these fields are blank, then this accounting entry has not been journalgenerated.

Reviewing Posted Accounting Entries Step 25 The Doc Type column displays the document type, document sequence number, and document sequence date for this accounting entry.

Reviewing Posted Accounting Entries Step 26 The Budget Date column displays the date that the Budget Processor process uses to determine which budget period to verify.

Reviewing Posted Accounting Entries Step 27 The Budget Status column displays the budget status for this accounting entry. Possible values include: • Not Chk'd (not budget checked). • Valid (passed budget checking). • Error. When this value appears, the Budget Check Exception link also appears. Click the link to access one of two exception pages and review the error

Reviewing Posted Accounting Entries Step 28 Click the horizontal scrollbar.

Reviewing Posted Accounting Entries Step 29 The Primary column indicates whether this is the primary ledger.

Reviewing Posted Accounting Entries Step 30 You have successfully reviewed posted accounting entries. End of Procedure.