Residency Determination Service Residency Determination Service NCACCIA Conference

Residency Determination Service

Residency Determination Service NCACCIA Conference March 13, 2017 1. 2. 3. 4. 5. 6. 7. Background and Purpose Key Principles Schedule for Deployment Student Experience What Information is Needed Accessing a CFNC Admissions Application Questions and Answers

Residency Determination Service Background ü Session Law 2013 -360: directed the UNC, NCCCS, NCICU, and SEAA to create a centralized, uniform process for determining residency for tuition purposes and for administration of State-funded financial aid. ü Session Law 2015 -241: NC State Education Assistance Authority is key responsible entity, advised by Higher Education Collaborative Advisory Committee (HECAC) -- NCCCS, UNC, NCICU, SEAA, and CFI ü Confirms that certain state agencies will provide data base matches with RDS to validate the data of students and parents claiming NC residency

Residency Determination Service Purpose The Residency Determination Service (RDS) is a centralized residency service for all students seeking admission to, and in-state tuition rate at, a North Carolina public College or University and for students seeking to be eligible for the North Carolina state grant as part of their state financial aid package.

Residency Determination Service Purpose -- Consistency ü Students use one residency determination to seek in state tuition to North Carolina public schools and to establish eligibility for in state financial aid. ü Residency Determination Service streamlines the process to determine residency through a standardized online interview process accessible from campus admission applications, CFNC, and directly on the RDS website.

Purpose – ONE and DONE ü Students use “one” residency determination for all NC colleges & universities ü Residency determination and applying for admission via CFNC is seamless process ü RCN automatically entered in application, if student has already completed RDS ü Students not using CFNC have a simple link to RDS on the college admission application

Residency Determination Service Key Principles ü Currently enrolled students are usually grandfathered under continuous enrollment policy ü Undergraduate students applying to NCCCS & UNC, and students seeking state grants at NCICU colleges use RDS Ø First-time Admission or Transfer Ø Re-admission after “gap” in continuous enrollment Ø Seeking consideration for any state grant ü RDS is an on-line interview (paperless): Ø Asks “fewest questions” possible to reach “YES” Ø Assesses “most options” possible before saying “NO”

Residency Determination Service Key Principles ü Student can apply today, use RDS, and have “classification” for residency today ü RDS uses SSN for student, parent(s), spouse as identifier for data matching ü RDS informs state Grant system of residency and eligibility for grant consideration ü “Trust But Validate” strategy uses data matching with various state and federal databases

Residency Determination Service Key Principles RDS validates data electronically to reduce & simplify documentation student and family must submit ü NC Department of Commerce ü NC Department of Health and Human Services ü NC Department of Public Instruction ü NC Department of Revenue ü NC Department of Transportation and Motor Vehicles ü NC Voter Registration records ü Federal data base for “Active Duty” & branch in military ü Federal Department of Homeland Security: Systematic Alien Verification for Entitlements (SAVE) ü FAFSA / ISIR information ü Various consumer data sources

Residency Determination Service Deployment Schedule ü December 5, 2016: NCICU -- Need Based Scholarship recipients ü February 13, 2017: Randolph CC ü February 20, 2017: 10 UNC campuses ü By March 6, 2017: Remaining UNC campuses ü March 13, 2017: 4 NCCCS “model” schools ü To Be Announced: Remaining NCCCS schools

Residency Determination Service Information and Training for School Counselors ü ü ü ü Feb 24 Catawba Valley Community College Feb 28 Davidson College Advisory Corps March 3 CTPA Conference (Pitt CC) March 3 GTCC Jamestown March 6 Pitt Community College March 7 Fayetteville Technical CC March 8 William Peace University March 9 UNC Charlotte March 10 Asheville–Buncombe Technical CC March 20 Cape Fear Community College March 28 Southwestern Community College March 29 NCACVA (Military and Veterans Advisors) Conference, Cherokee, NC April 4 College of the Albemarle April 20 Department of Public Instruction

The RDS Online Interview Student Experience

RDS Online Interview – Student Experience Information Students Need Information Needed to Complete FAFSA and Residency Determination Service (RDS) INFORMATION NEEDED FAFSA Residency (RDS) Student’s Personal Identifying information (SSN, ARN, USCIS, or ITIN) YES Parent’s Personal Identifying information (SSN, ARN, USCIS, or ITIN) YES Student and/or Parent’s Federal Tax information YES (NC too) Student and/or Parent’s State Tax Information NO YES Permanent Residence Information YES Vehicle or Driver License Information YES Military Information (if applicable) YES US Citizenship and Immigration Services (USCIS) Documentation (if applicable) NO YES Where Do I Go To Complete the Process Fafsa. gov ncresidency. org What Information Should I Save *FSA ID **RCN Is Residency Information Needed YES *Federal Student Aid Identification ** Residency Certification Number

RDS Online Interview – Student Experience RDS online interview handles most student situations: ü Active duty military – individual, spouse & dependents ü Veterans ü Non-US citizens ü Married parents ü Split families ü Independent students ü Married students ü Homeless students ü 5 year rule

Residency Determination Service Career and College Promise (CCP) Students in Career & College Promise (CCP) programs are not subject to RDS: Ø Early College -- student earn tuition-free college credits as a high-school student by attending an approved Cooperative Innovative High School Ø Technical Pathways – tuition-free course credits at an NC Community College toward a job credential, certificate or diploma in a technical career Ø College Transfer Pathways– College transfer pathways provide tuition-free course credits toward the AA or AS degree that will transfer seamlessly to any public or participating private college or university

RDS Online Interview – Student Experience DACA & Student Citizen with Undocumented Parents ü DACA students are, by law, not NC Residents for tuition purposes ü Residency for dependent student is, by law, based on parent(s) information. If parent(s) does not have ID #: Ø Student in the RDS Online Interview is determined to be a Non. Resident and Out of State tuition ü Student has opportunity to appeal Ø Student is asked to provide proof of parent(s) NC residency if not provided in the RDS Online Interview Ø If student or parent(s) cannot provide documentation, student remains Non-Resident and Out of State tuition

RDS Online Interview – Student Experience Primary Residency Processes Initial Classification Reconsideration RDS Appeals – Level 1 SEAA Appeals – Level 2 OR Initial Classification RDS Appeals – Level 1 SEAA Appeals – Level 2

RDS Online Interview – Student Experience Initial Classification -- Outcome ü RDS discloses residency classification to student ü Student receives a Residency Certification Number (RCN) Ø RCN appears on RDS screen and is emailed (texted) to student as requested ü Student provides the RCN to the college(s) as requested

RDS Online Interview – Student Experience Initial Classification -- Outcome ü A student’s status may result in “non-resident” if: ØInformation entered in RDS Interview cannot be validated ØRequired documentation not submitted within 25 days ØRequired documentation does not validate NC residency

RDS Online Interview – Student Experience Reconsideration Process ü Student may request Reconsideration or Appeal through the RDS site using user name and password Ø“Think your determination is incorrect? ” ØClick on link and follow instructions for reconsideration

RDS Online Interview – Student Experience Reconsideration Process RDS Reconsideration is for students who: üNeed to correct certain errors in data submitted üHave had a change in personal circumstances üDid not submit the required documentation timely üAre requested by campus to complete a new determination

RDS Online Interview – Student Experience Appeal Process RDS Appeal process is for students who have the ability or need to provide additional information and documentation to their claim of residency. ü Appeal 1: Students depending on status of their appeal process will have ability for a “person-to-person” appeal hearing with RDS ü Appeal 2: SEAA Statewide Appeal Committee will review student cases to ensure the process is conducted fairly and correctly, and the outcome is correct based on information provided in process. Committee members are comprised of practitioners from NCICU, NCCCS, and UNC and administered by SEAA.

Residency Determination Service Navigating to an Application

Residency Determination Service Online Application – Navigating to an Application

Residency Determination Service Online Application – Navigating to an Application

Residency Determination Service Online Application – Navigating to an Application

Residency Determination Service Online Application – Navigating to an Application

Residency Determination Service Online Application – Navigating to an Application

Residency Determination Service Online Application – UNC Your residency for tuition purposes determines your in-state or out-of-state status and may impact your admission, tuition, scholarship or financial aid eligibility. North Carolina residency for tuition purposes is governed by North Carolina state law. More information about North Carolina residency for tuition purposes can be found at www. ncresidency. org. Do you claim to be a North Carolina Resident? □ Yes I claim to be a North Carolina resident for tuition purposes. * □ No I do not claim North Carolina residency for tuition purposes. I understand I will be charged the non-resident tuition rate if enrolled at a North Carolina state-supported institution. *If you claim to be a resident, you must complete the residency process with the Residency Determination Service (RDS) at www. ncresidency. org. You will receive a Residency Certification Number (RCN) which should either be entered onto your admissions application or provided directly to your Admissions Office, when available.

Residency Determination Service Students Who Should Check NO ü Out of State residents ü Students and families who have not satisfied the residency requirements ü International students not living in the United States ü International students living in the United States but NOT in North Carolina ü DACA students

Residency Determination Service CFNC Online Application: Community College Ø RCN is required field for submission of application Ø RCN automatically filled, if RDS already completed Ø CFNC application saves all data if student links to RDS Ø Application automatically prefills RCN when student reopens application after finishing RDS

Residency Determination Service Online Application – Community College

Residency Determination Service Online Application – Community College

Residency Determination Service Online Application – Community College

Residency Determination Service Online Application – Community College

Residency Determination Service Online Application – Community College

Residency Determination Service Online Application – Community College

Residency Determination Service Online Application – Community College

Residency Determination Service Assistance • RDS Web site – www. ncresidency. org üFAQs -- What to Know üContacts: 844. 319. 3640 or ürdsinfo@ncresidency. org • CFNC Call Center will assist with technical help during the RDS interview process ü 866 -CFNC (2362) (toll-free) ü 8: 00 a. m. - 8: 00 p. m. (ET) Monday - Thursday 8: 00 a. m. - 5: 00 p. m. (ET) Friday

Residency Determination Service Questions and Discussion

Residency Determination Service Contact Pat Kaiser Vice President IT and Project Development College Foundation, Inc. Pat. Kaiser@cfi. org 919 -835 -2312