Residency Coordinators GME Office Team Teresa Arnold Administrative

Residency Coordinators & GME Office Team Teresa Arnold ~ Administrative Surgical Coordinator Good Samaritan Hospital, Cincinnati, Ohio ARCS Presentation San Diego , CA March 20, 2012

A little of our GME history……. . �Hospital established in 1852 �Medical education began 1866 �Medical Education Department was established in 1957 with Dr. Donald Fischer in charge. He was named the hospital’s first Medical Director in 1973 �Since then we have had 3 other Medical Director’s/DIO’s.

�Before our GME office consisted of our DIO and a administrative assistant……. �We have added to the GME team: Ava Fulbright ~ GME Administrative Director Dawn Kelley ~ Education Specialist

Do you feel like this sometimes? Alone with no one to ask questions or turn to for help?

SURGERY OB/GYN FAMILY MEDINCE INTERNAL MEDICINE

Things we did on our own. . �Our own Polices, no GMEC approval, just made them up to fit our needs! �Intern orientation, very little GMEC input �Medical students ~ programs did their own thing �Faculty development ~ programs did their own thing �Program evaluations ~ programs did their own thing �PIF/site visit paperwork

Teresa we need a policy on duty hours

POLICIES �Institutional requirements say we need to have GMEC oversight on policies. These policies are set for the foundation for the programs. It is up to each program to further develop the policy to meet the requirements of the specific program if needed. �We don’t have to re-invent the wheel each time! Resident Duty Hours Moonlighting Resident Work Environment Resident Supervision

OUR MEDICAL STUDENTS

Students Before � Time of arrival ? ? � Security/paperwork ? ? � Computer orientation ? ? � Rotation information ? ? � Evaluations, who & when? ? Students Now � ONE person handles ALL medical students � Students arrive at the same date/time. � Paperwork to be filled out is emailed to the student BEFORE they rotate � Students have set computer orientation � Rotation information is given to student BEFORE they start. � Students are evaluated at the end of their rotation. � We now have a medical student orientation manual!!

Coordinator/GME Forum �Monthly meeting �Discuss ACGME requirements/changes �Interviews, helping each other, ideas. �New Resident Orientation �Sharing what works & doesn’t work for each of us. Support is good. �What can be done better, tips & tricks!

GME/Coordinator accomplishments � Policies, GMEC approved � Medical Students, organized � Faculty & Resident Development ~ combined � Program evaluations ~ combined � Contracts ~ updated � Budgets ~ organized � Intern Orientation ** � Working on soft core competencies for all programs � Curriculum & education resource � Resource for the PIF � Previous experience as a coordinator, understands the issues, problems and concerns that coordinators have

TO OBTAIN OUR GOALS WE MUST WORK…….

Working together = Invaluable!