Research Output Management through Open Access Institutional Repositories

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions ROMOR Building Capacity in Research Output Management in Palestinian Higher Education Institutions through Open Access Institutional Repositories Presented at the Repository Fringe Conference 2018 By ROMOR Team Members Rawia Awadallah (representative) Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP This project has been co-funded with support from the European Commission. The European Commission support for the production of this publication does not constitute endorsement. Project of thenumber: contents 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP which reflects the views only of the authors, and the Commission cannot be held 1 responsible for any use which may be made of the information contained therein.

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Palestine • Area= ~ 6, 000 Km²) • Total Population = ~ 4. 5 M • Suffered several wars in the past decade Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 2

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions HE Institutions in Palestine Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 3

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions HE Institutions in Palestine • Scientific research activities are focused on basic research. • 16 scientific research centers at the PS universities in the fields of agriculture , environment, water, energy, and health. • Major problems: increasing enrolment fees, lack of sufficient infrastructure, lack of qualified academic staff and lack of support for research and very little financial support for academic research. • A national policy for science, technology and research is required. Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 4

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Publication Trends Publication Intensity Invisibility of research output from Palestine UNESCO Science Report, Towards 2030: https: //en. unesco. org/node/252349 Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 5

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions ROMOR Relevance • • • Main Partners: 1. ISLAMIC UNIVERSITY OF GAZA ROMOR Project (3 years) builds capacity 2. BIRZEIT UNIVERSITY in research output management in PS HEIs 3. AL-QUDS OPEN UNIVERSITY Project kick-off meeting- TUWIEN- 4. TECHNISCHE UNIVERSITAET WIEN January 2017 5. UNIVERSITA DEGLI STUDI DI PARMA 6. UNIVERSITY OF BRIGHTON provides the training required to design, 7. UNIVERSITY OF GLASGOW implement, manage, and populate Open 8. PALESTINE TECHNICAL UNIVERSITY Access Institutional Repositories (OAIRs) KADOORIE establishes/improves OAIRs in 4 PS HEIs Associate Partners: establishes mechanisms to assist 1. Electronic Information for Libraries (EIFL) proactively other institutions in setting up 2. The Ministry of Higher Education and managing repositories 3. The Accreditation and Quality Assurance Commission (AQAC) Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 6

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Overview of some Activities WP 1 (BU) PREPARATION Needs Assessment Workshop April 2017 WP 2 (PARMA) PREPARATION Preparing Education Material DEVELOPMENT WP 3 (TUWIEN) Vocational Training and Academic Teaching DEVELOPMENT WP 4 (BZU) Planning Institutional Repositories in Partner PS HEIs DEVELOPMENT WP 5 (IUG) Building the Institutional Repositories in Partner PS HEIs Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 7

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Needs Assessment • 5% of researchers have access to dedicated data management planning support • Most HEIs indicated that this as an area they were keen to address • 65% of researchers think they do not have an RDM policy at their institution. • Most HEIs have ad-hoc policies • 64% of researchers do describe their data • Some HEIs use Dublin Core • Most HEIs do not use any formal metadata standards • 3% of researchers store their data on institutional servers. • 23% of researchers have lost data • 85% researchers feel they responsible for archiving data • 72% of researchers not aware of discipline specific repositories • Most PS HEIs will provide storage on request • HEIs with repositories find it difficult to motivate researchers to deposit materials • 18% of researchers wanted RDM guidance and support • 12% wanted RDM in the curricula • Most HEIs stated RDM training, and support were key priorities Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 8

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Three-level Training Program 1. The Basic Training Workshop- 2. The Intermediate Training 3. The Advanced Training PARMA- Sep. 2017 Workshop- Palestine- Jan. 2018 Workshop- Vienna- June. 2018 • • • 22 participants, • 68 participants in total. Topics: digital curation, • services Involved in ROM, scoping your service, developing policies to support ROM, ROM systems Integration, how to design and implement OAIR, metadata for ROM, sustainability and business planning, Business Model • Canvas BMC, etc. • 40 participants in total. Topics: research workflows • and system integration, customizing DMPonline, feedback on BMCs, implementation plan, data management plans (DMP) overview, institutional repository software- testing and comparison, repositories • and infrastructure planning Focused on: evaluation and assessment of the current state of services and infrastructure (the implemented institutional repositories and measure the visibility, impact, re-use of PS HE research outputs) The evaluation scope is applying the standard set of categories provided by RISE, Exercise: working group of each institution was asked to the DCC (Digital Curation Exercise: working group of complete the implementation Centre) capability model each institution was asked roadmap and to present the progress in the advanced to complete BMC and Rans, J and Whyte, A. (2017). ‘Using RISE, the Research Infrastructure Self-Evaluation training workshop for present them in the Framework’ v. 1. 1 Edinburgh: Digital Curation feedback Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP Centre. Available online: intermediate training workshop for feedback www. dcc. ac. uk/resources/how-guides 9

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Implementation Roadmap Step 1: Identify working team and responsibilities (IT centres, the libraries, Scientific Research Deanships, ROMOR team) Step 2: Establish content guidelines (Identify contents to be deposited, thesis, local journals, staff publications, datasets, learning materials, source codes, etc. ) Step 3: Identify metadata sets and repository structure (Dublin Core Metadata, Metadata for multi-lingual content) Step 4: Developing repository policies (based on the “Learn-Policy” template and the Glasgow RDM policy) Step 5: Installing and configuring repository software (e. g. Dspace CRIS, Dspace 6. 2) Step 6: Development of promotion and advocacy plan and evaluation metrics Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP Building the Institutional Repositories 10

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 11

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Ongoing and Future Work • • • Coordinating with different faculties to collect and deposit staff publications. • • Analyse and prioritise user needs. • • • Outreach to non-university stakeholders (dissemination) Coordinating with different research centres at the Palestinian partner institutions Advocating for the repository use among academic staff. Create user manuals/booklets/guidelines. Track usage and generate statistics. Collecting user feedback regarding usability issues, user interface design, ease of use, and further needs. Reconfigure the repositories, where possible, to address user needs. Advertising to potential users Consider how to assess the performance of ROM infrastructure components to make the case for sustained investment. Extending IR with research outputs from non-partner universities 12 Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP Development of scale up plan (the national roadmap) 12

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Challenges • • • Academic output is not limited to published text • • • Need a coordinating entity Adequate visibility for scholars? Do we have a reliable overview of our scientific output Can we do without the commercial publishers Can we afford the current system? OAIR are meant for an institution We lack inter-institutional collaboration, though some exists at the library level Need to connect OAIR together at the national level Win-Win: more visibility for each and better and access to other’s data, and help avoid duplication in effort Who is that: National Research Council (NRC)? The ministry may be a good seat for the coordination though the work is mostly interinstitutional Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 13

Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education Institutions Thanks for Listening! http: //romor. iugaza. edu. ps/romor @ROMOR_EPLUS Project number: 573700 -EPP-1 -2016 -1 -PS-EPPKA 2 -CBHE-JP 14