Research Management Group Proposal Intake Form SMART Meeting

Research Management Group Proposal Intake Form SMART Meeting Sonia Barragan Associate Director June 19, 2018

Research Management Group Proposal Intake Form (PIF) • Sept 2017 – We announced a new approach for the intake of proposal requests: the Proposal Intake Form (PIF). • PIF is part of RMG’s process improvement efforts. • RMG partnered with the Se. RA Team and members of OSR through the brainstorming and development of the form. 2

Research Management Group RMG consulted with 8 faculty on the functionality and interface of the PIF as it was being developed. We are very thankful for their feedback. § Mark Cullen § Harry Greenberg § Stefanie Jeffrey § James Lau § Michael Levitt § Stephen Montgomery § Sandy Napel § Ivan Soltesz 3

Research Management Group Proposal Intake Form (PIF) Objectives • Standardizes way for faculty or dept staff to notify RPMs of • • upcoming proposals. Information needed to get in the queue is standardized. Allows the RPM to begin developing draft budget, contact subaward institutions, and start process for special approvals Allows RPMs to manage the queue as a team When the PI approves the PIF, that approval transfers to the PDRF, therefore PI’s approval on the PDRF is no longer needed (One touch!) 4

Research Management Group The PIF Pilot was launched Dec 1, 2017 with the following 10 units and we are thankful for their participation: § Biochemistry § Bioengineering § Clinical Excellence Research Center (CERC) § Cracking the Neural Code (CNC) § Dermatology § Med/Primary Care and Outcomes Research (PCOR) § Med/Primary Care and Population Health § Otolaryngology § Population Health Sciences § Surgery 5

Research Management Group Phase 2 roll-out occurred May 1, 2017 with the following 35 units and we are thankful for their participation: § Baxter Labs § Biomedical Data Science § Biomedical Ethics § Comparative Medicine § Chemical & Systems Biology § § § CT Surgery CTSA-Spectrum Cardiovascular Inst Developmental Biology Emergency Medicine Educational Programs and Services § § § Genetics Genome Center HRP ITI MCP Med/BMIR Med/BMT Med/Hematology Med/Hospital Med/Infectious Dis Med/Nephrology Med/PCCM (including Sean N. Parker Ctr) § § § § § M&I Neurobiology Neurosurgery Ophthalmology Pathology PICI Psychiatry Radiation Oncology Stem Cell Bio & Regenerative Med Institution § Structural Biology § Urology 6

Research Management Group Phase 3 and final roll-out is scheduled for July 1, 2018 with the following 20 units: § Anesthesia § Center for Digital Health § Center for Innovation in Global Heath § Dean’s Office – Center of Excellence § Dean’s Office - CMGM § Dean’s Office Operations – Dean’s Funding § § Med/Endocrinology Med/Gastroenterology Med/Immunology & Rheumatology Med/Oncology § § § § § Med/SCCR Med/SPRC Obstetrics & Gynecology Orthopaedic Surgery Pediatrics Radiology SPARK Stanford Cancer Institute Stanford Functional Genomics Facility § Stanford Shared FACS Facility 7

Research Management Group Since Dec 1, 2017… Some Statistics § 747 PIFs have been initiated to date. § 422 PIFs have been submitted to RMG intake. § 338 PIFs have been completed. § 50 PIFs are in process with the RPMs. § 34 PIFs terminated after intake. § 325 PIFs not submitted to RMG intake. § 191 terminated by dept personnel. § 134 currently active with dept (Admin or PI). 8

Research Management Group More statistics… § When a complete PIF is received in RMG it is assigned to an RPM within 1 business day. § 78 out of 422 PIFs have been returned to dept because information was missing 18%. § 344 PIFs out of 422 have been accepted on the first try 82%. 9

Research Management Group Resources § So. M PIF Tutorial Video – 7 min video § So. M PIF User Guide for PI § So. M PIF User Guide for Staff § https: //doresearch. stanford. edu/research-offices/office- research-administration-ora/office-sponsored-researchosr/stanford-electronic-research-administration/sera-usermanuals-and-guides#sera-user-guides 10