Research Information Management Tools for the Humanities Oxford

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Research Information Management Tools for the Humanities Oxford University Computing Services

Research Information Management Tools for the Humanities Oxford University Computing Services

You should have. . . ▪ A copy of the course handbook ▫ Includes

You should have. . . ▪ A copy of the course handbook ▫ Includes more information about the topics covered in this presentation ▫ Plus step-by-step instructions for the exercises ▪ Access to the exercise files Oxford University Computing Services 2

Information management ▪ How you organise all the source material, notes, and other documents

Information management ▪ How you organise all the source material, notes, and other documents that relate to your research ▪ Today’s session introduces some tools to help do this Oxford University Computing Services 3

Finding out about useful tools ▪ Research Skills Toolkit: http: //www. skillstoolkit. ox. ac.

Finding out about useful tools ▪ Research Skills Toolkit: http: //www. skillstoolkit. ox. ac. uk/ ▪ Bodleian Libraries WISER sessions ▪ Colleagues and friends ▫ Suggestions of new tools ▫ Tips and tricks for using old ones ▪ Google or other search engines Oxford University Computing Services 4

Desktop or online? ▪ Do you download the program, or log in to a

Desktop or online? ▪ Do you download the program, or log in to a website? ▪ Where do you normally work? ▫ How many computers do you use? ▫ Do you always have Internet access? ▪ Some tools offer both desktop and Web versions, for the best of both worlds Oxford University Computing Services 5

Data storage and security ▪ Where is your data stored? ▫ On your hard

Data storage and security ▪ Where is your data stored? ▫ On your hard drive? ▫ On a Web service’s server? ▫ On both? ▪ Are there any restrictions on what you can do with your data? ▫ Confidentiality ▫ Copyright Oxford University Computing Services 6

Safeguarding your data ▪ Online services are great, but what if. . . ▫

Safeguarding your data ▪ Online services are great, but what if. . . ▫ The service was down for maintenance? ▫ The site announced it was closing down? ▪ Can you export your data in a widely used format? ▫ The site disappeared overnight? ▪ Do you have back up copies? ▪ Desktop services aren’t totally immune Oxford University Computing Services 7

Safeguarding yourself ▪ Don’t be paranoid, but do take reasonable precautions ▪ Check for

Safeguarding yourself ▪ Don’t be paranoid, but do take reasonable precautions ▪ Check for reviews of unfamiliar software ▪ Keep your anti-virus software up to date ▪ Don’t reveal more personal information than you’re comfortable with ▫ Consider using an alternative email address to register with websites Oxford University Computing Services 8

Organising electronic material ▪ What sort of system do you prefer? ▪ Hierarchical? ▫

Organising electronic material ▪ What sort of system do you prefer? ▪ Hierarchical? ▫ Files organised in folders and sub-folders ▪ Tag-based? ▫ Each item has one or more tags or labels ▪ Each has strengths and weaknesses Oxford University Computing Services 9

Retrieving information ▪ The way we plan to retrieve information affects how we organise

Retrieving information ▪ The way we plan to retrieve information affects how we organise it ▪ Two main methods: ▫ Location-based finding ▫ Use a search function ▪ Greater use of searching may make us more efficient ▫ Especially if we brush up search technique Oxford University Computing Services 10

Search utilities ▪ Search emails and Web history as well as files ▪ Index

Search utilities ▪ Search emails and Web history as well as files ▪ Index the contents of your computer for speedy searching ▫ Though this can slow your computer down ▪ Common utilities include: ▫ Google Desktop ▫ Windows Search 4. 0 Oxford University Computing Services 11

Tools for tagging ▪ ▪ ▪ Tabbles Tagged. Frog Tagg. Tool Gmail For images:

Tools for tagging ▪ ▪ ▪ Tabbles Tagged. Frog Tagg. Tool Gmail For images: ▫ Flickr ▫ Picasa Oxford University Computing Services 12

Bibliographic software ▪ ▪ ▪ End. Note Ref. Works Zotero Col. Wiz Mendeley Oxford

Bibliographic software ▪ ▪ ▪ End. Note Ref. Works Zotero Col. Wiz Mendeley Oxford University Computing Services 13

Other tools ▪ Diigo ▪ NVivo ▪ All. My. Notes Organizer ▪ Stickies Oxford

Other tools ▪ Diigo ▪ NVivo ▪ All. My. Notes Organizer ▪ Stickies Oxford University Computing Services 14

Have a go! ▪ Try one or more of the exercises ▪ Explore some

Have a go! ▪ Try one or more of the exercises ▪ Explore some of the tools that have been mentioned Oxford University Computing Services 15

Integrating varied material ▪ How many types of information do you work with? ▪

Integrating varied material ▪ How many types of information do you work with? ▪ Integrating material can save time ▫ One collection to search instead of several ▫ Less likely to miss things ▫ But you should only do it if it’s useful Oxford University Computing Services 16

Paper and electronic material ▪ No simple solution (sorry!) ▪ Scanning and OCR ▫

Paper and electronic material ▪ No simple solution (sorry!) ▪ Scanning and OCR ▫ Some photocopiers can also scan ▪ Digital pens ▪ Integrated indexing Oxford University Computing Services 17

Electronic material ▪ One project may require several types of material ▪ Storing these

Electronic material ▪ One project may require several types of material ▪ Storing these together makes life easier ▪ Where this isn’t practical, a good search utility may still help Oxford University Computing Services 18

Useful tools ▪ ▪ ▪ One. Note Planz A. nnotate Idea Rover Scrivener Oxford

Useful tools ▪ ▪ ▪ One. Note Planz A. nnotate Idea Rover Scrivener Oxford University Computing Services 19

File synchronisation ▪ Useful for multiple computers ▪ Dropbox ▪ Sugar. Sync ▪ Windows

File synchronisation ▪ Useful for multiple computers ▪ Dropbox ▪ Sugar. Sync ▪ Windows Live Mesh Oxford University Computing Services 20

Have a go! ▪ Try one or more of the exercises ▪ Explore some

Have a go! ▪ Try one or more of the exercises ▪ Explore some of the tools that have been mentioned Oxford University Computing Services 21

Databases ▪ Use of structured (and semi-structured) data growing in the humanities ▪ Databases

Databases ▪ Use of structured (and semi-structured) data growing in the humanities ▪ Databases and/or XML often underpin websites ▪ Word processors not ideal for every eventuality Oxford University Computing Services 22

Spreadsheets ▪ Use to analyse regular sets of information ▫ Time series; census information;

Spreadsheets ▪ Use to analyse regular sets of information ▫ Time series; census information; financial accounts ▪ Useful for ▫ Ordering lists ▫ Numerical analysis ▫ Creating charts and graphs Oxford University Computing Services 23

Relational databases ▪ Use to analyse complex data involving different (but connected) objects ▫

Relational databases ▪ Use to analyse complex data involving different (but connected) objects ▫ Linked tables – each similar to a spreadsheet ▪ Useful for ▫ Flexibility ▫ Identifying relationships ▫ Structuring information for Web searching Oxford University Computing Services 24

XML (and XML databases) ▪ A means of tagging information so that it become

XML (and XML databases) ▪ A means of tagging information so that it become machine-readable ▫ Can indicate proper names, parts of speech, variable readings, or any other characteristic of a section of text ▫ TEI XML is the standard for the humanities ▪ Useful for ▫ Textual analysis ▫ Preparing and presenting texts on the Web Oxford University Computing Services 25

RDF metadata ▪ A means of expressing relationships between data ▫ Used in developing

RDF metadata ▪ A means of expressing relationships between data ▫ Used in developing the ‘Semantic Web’ ▪ Useful for ▫ Integrating existing databases by mapping metadata to a common standard ▫ Network analysis Oxford University Computing Services 26

Useful websites and services ▪ Research Skills Toolkit ▫ http: //www. skillstoolkit. ox. ac.

Useful websites and services ▪ Research Skills Toolkit ▫ http: //www. skillstoolkit. ox. ac. uk/ ▪ Research Data Management website ▫ http: //www. admin. ox. ac. uk/rdm/ ▪ Info. Dev ▫ http: //www. oucs. ox. ac. uk/infodev/ ▪ HFS back up service ▫ http: //www. oucs. ox. ac. uk/hfs/ Oxford University Computing Services 27

Have a go! ▪ In small groups, discuss the various scenarios in Exercise 7

Have a go! ▪ In small groups, discuss the various scenarios in Exercise 7 ▪ Be ready to feed back to the whole group at the end Oxford University Computing Services 28